Leela Darvall - PowerPoint Presentation

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Leela DarvallManagerCareers and Pathways UnitSecondary Reform, Transitions and Priority Cohorts DivisionEarly Childhood and School Education Group3:30pm – 4:00pm Tuesday 26 August 2014

VETiS Standard Contracts,

Agreements and

Purchasing Guidelines

WebinarSlide2

Purpose of today’s WebinarInform you of the updated and new VETiS Standard Contracts, Agreements and Purchasing Guidelines and when to use each resourceOutline how the new resources operate and relate to each other, andAnswer questions at the end of the presentation.Purpose of the Standard Contracts and Agreements is to support government schools to improve their capacity to negotiate the purchasing and auspicing of quality VETiS programs.Slide3

QuestionsIf you have any questions please type them into the chat box and we will be answering questions at the end of the presentation.For those questions not answered today we will be preparing responses which will be posted on the DEECD website at:http://www.education.vic.gov.au/school/principals/finance/pages/purchasing.aspx You are encouraged to visit the website regularly as we will be posting further updates on this site.Slide4

DEECD Policy - VETiS Reference 56(Student Resource Package Guide)All Victorian government schools entering into arrangements with RTOs must have a valid, signed Contract or Agreement (Agreements are only valid when government schools purchase from other government schools) with the RTO for the delivery of VETiS programs. Schools purchasing VETiS from external suppliers must use the Standard Contracts or Agreements.Slide5

VETiS Standard Contracts, Agreements and Purchasing GuidelinesStandard VETiS Purchasing ContractStandard VETiS Auspicing ContractSchool to School VETiS Purchasing AgreementSchool to School VETiS Access AgreementPurchasing Guidelines for the delivery of VETiSAvailable on the DEECD website:‘Purchasing Senior Secondary Courses and Vocational Education and Training from External Providers’http://www.education.vic.gov.au/school/principals/finance/pages/purchasing.aspx Slide6

Objectives of the Standard Contracts, Agreements and Purchasing GuidelinesProvide user friendly tools to negotiate and support the purchase of quality VETiSProvide a clear and consistent outline of school and RTO responsibilitiesProvide a mechanism for schools and RTOs to provide each other with the right information at the right time (e.g. attendance, progress reports, results, certification and attainment, etc.)Support schools and RTOs to meet legal and regulatory requirementsProvide materials that meet the business needs of schools and RTOsSlide7

Standard VETiS Purchasing ContractThe Standard VETiS Purchasing Contract is required where a school is not an RTO, or the school is an RTO but does not have the VET qualification and/or units of competency on their scope of registration, and seeks to offer a particular VET qualification and/or units of competency to their students directly through an external RTO. In these instances schools can seek to identify and engage RTOs who have specified VET qualifications and/or units of competency on their scope of registration which the RTO is authorised to deliver.Slide8

Standard VETiS Auspicing ContractThe Standard VETiS Auspicing Contract is required where the school is in a position to deliver some or all of the VET qualification and/or units of competency to their students using their own staff and facilities, however, the school is not an RTO, or the school is an RTO but does not have the VET qualification and/or units of competency listed on their scope of registration.In these arrangements an RTO is engaged to provide oversight and monitoring of the schools’ teaching of the program to ensure that registration requirements are met.This will include authorisation from the RTO for the school to deliver on its behalf and may include professional development, supervision and certification provided by the RTO. The RTO support will ensure all compliance and administrative functions are addressed by the school in accordance with the requirements under VRQA or AQSA.Slide9

School to School VETiS Purchasing AgreementThe School to School VETiS Purchase Agreement is required where a government school (Purchasing School) enters into an arrangement to purchase a VET qualification and/or units of competency from another government school (Host School), where the Host School is also an RTO.This agreement is only valid when a government school purchases from another government school.Slide10

School to School VETiS Access AgreementThe School to School VETiS Access Agreement is required where a government school (Accessing School) enters into an arrangement to purchase a VET qualification and/or units of competency from another government school (Host School) and in these arrangements the Host School is auspicing delivery from an RTO.This agreement is only valid when a government school purchases from another government school.The Host School is required to have in place a Standard VETiS Auspicing Contract with an RTO.In these arrangements the Accessing School is required to read and understand the Standard VETiS Auspicing Contract.Slide11

Summary of Standard Contracts and AgreementsCover page with parties, fees, reference to schedules and signaturesOutline of Provision of ServicesWarranties around requirements for PersonnelFees, Invoicing and PaymentStudent SuitabilityDuty of Care, Supervision of Students, TravelRecords and Provision of Information Notice of changes (registration status, results)Student Complaints and Appeals, Dispute resolution proceduresSchedules, including Program Details, Personnel, Student Details, Reporting Details Slide12

Purchasing Guidelines for the delivery of VETiSThis document is a comprehensive guide on the Standard Contracts and Agreements that schools are required to use when entering into arrangements with RTOs for the delivery of VETiS.Schools should use these Guidelines to understand their accountabilities and obligations when seeking to engage RTOs.The Guidelines also provide helpful suggestions on how schools should address issues of quality and value for money, duty of care arrangements for students, and the key planning issues that need to be considered when negotiating contractual agreements.Slide13

Purchasing Guidelines – Step by Step Guide for Schools when setting up Standard Contracts and Agreements (Section 4)Step 1: Consider your needs for a VET qualification and/or units of competency with a focus on the following:Step 2: Identify the most appropriate RTO for each VET qualification and/or units of competency:Step 3: Decide on the delivery mode – auspicing (delivery by school under supervision of RTO) or purchasing (external delivery by RTO)Step 4: Consider duty of care requirementsStep 5: Negotiate with the RTO and complete the relevant standard Contract or AgreementStep 6: Establish and document contact, accountability and compliance arrangementsStep 7: Maintain the partnership agreement with a continuous improvement strategy for the service Slide14

Purchasing Guidelines- Permission to Teach and VET (Section 3)Permission to Teach is intended for individuals who are not qualified teachers but who have been offered employment to undertake the duties of a teacher in a school.Permission to Teach is required where a person is being engaged to deliver and/or assess student participation in an educational program. This includes educational programs authorised by the Victorian Curriculum Assessment Authority (e.g. VELS, VCE, VCAL).The person is engaged because of their specific skills and experience in a particular subject or discipline.Permission to teach may be granted by the Victorian Institute of Teaching (VIT) for a fixed period not longer than 3 years and is specific to a particular subject and school.Schools and applicants for Permission to Teach should refer to the VIT website http://www.vit.vic.edu.au for the latest information on Permission to Teach or contact the VIT directly on 1300 888 067.Slide15

Purchasing Guidelines – Roles and Responsibilities (Section 5)StudentParent/GuardianSchoolBefore contracting the VET qualification and/or units of competencyDuring delivery of the VET qualification and/or units of competencyRTOBefore contracting the VET qualification and/or units of competencyDuring delivery of the VET qualification and/or units of competencySlide16

Purchasing Guidelines – Checklists (Section 7)These checklists have been developed to remind and prompt schools and RTOs of the relevant issues that need to be considered in the provision of a VET qualification and/or units of competency through purchasing and auspicing arrangements7A. Factors for Schools to consider when establishing a Purchasing Contract with an RTO7B. Factors for RTOs to consider when entering into a Purchasing Contract with a School7C. Factors for the School and RTO to consider when establishing an Auspicing Agreement Checklists include items on student learning and education needs, scope of registration, quality assurance, workplace learning, student health, safety and welfare, delivery, assessment, reporting costs and valueSlide17

Purchasing Guidelines – Accountabilities of Schools and RTOs (Section 10)Duty of Care – SchoolsRTO ResponsibilitiesAnaphylaxis Management in Schools CRICOS Registration for International StudentsParent/Guardian ConsentStudent Health and EngagementSlide18

Purchasing Guidelines - Students with Disabilities (Section 11)Under section 32 of the Disability Discrimination Act 1992 (Cth) education providers must comply with the Disability Standards for Education 2005To comply with the Standards education providers must make ‘reasonable adjustments’ to accommodate a student with a disabilityRTOs must comply with the Disability Standards for Education 2005Slide19

Purchasing Guidelines- Managing Issues (Section 12)Disputes - Standard ContractsResolve within 14 daysNominated senior executive officer from School and RTO to meet and discuss in good faithMediation, prior to arbitration and litigationDisputes – School to School AgreementsResolve within 14 days (or as agreed)Nominated senior executive officer from School and RTO to meet and discuss in good faithParties may refer the dispute for resolution by the Secretary of DEECDDisputes – Continuing obligationsParties obligations continue while disputes are being resolvedAccess to informationThe RTO/Host School is required under the Standard Contracts and Agreements to provide timely information on the items listed in the Reporting Details ScheduleComplaints and AppealsSchool processesRTO processesSlide20

Resources, FAQs, Sample Templates (Section 13, 14 & 15)Resources – There is a list of resources available for schools entering into VETiS purchasing and auspicing arrangements with RTOs, and resources referenced across the Purchasing Guidelines are consolidated in this sectionFAQs – There are a number of Frequently Asked Questions for schools entering into VETiS purchasing and auspicing arrangements with RTOsThere are two Sample Templates:Sample Template A - Parent/Guardian Consent Form for Student Participation in VETiSSample Template B – RTO ReportSlide21

DEECD websiteI will now navigate away from this presentation to give you a brief tour of the relevant section of the DEECD website:http://www.education.vic.gov.au/school/principals/finance/Pages/purchasing.aspx Slide22

ConclusionThank you for participating in today’s webinar.We will be preparing further responses to those questions that have been raised today but have not been answered as part of the session.Responses will be posted on the DEECD website:http://www.education.vic.gov.au/school/principals/finance/pages/purchasing.aspxWe will also be participating in the VCAA Roadshow in November 2014.Slide23

Further QueriesVictorian Government Schools:Further queries should be directed to: youth.transitions@edumail.vic.gov.au Catholic Schools:Peter DeveryTeam Leader, Education and Training Curriculum and Secondary ServicesCatholic Education Commission of VictoriaT: 03 9267 0228 | E: pathways@ceomelb.catholic.edu.au  Independent SchoolsPam HargreavesEducation Consultant, PathwaysIndependent Schools VictoriaT: 03 9825 7246 | E: pam.hargreaves@is.vic.edu.au