BlueEarth Federal Recycling Program GSA Property Disposal Class June 6 2017 Atlanta GA Agenda eWaste Situation and Directives Federal Recycling Program The Transaction is Easy Program Participants ID: 694488
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United States Postal Service BlueEarth Federal Recycling ProgramGSA Property Disposal Class - June 6, 2017 Atlanta, GA Slide2
Agenda eWaste Situation and Directives Federal Recycling Program The Transaction is Easy Program Participants Summary Appendix
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eWaste Situation
The average U.S. household
spends $1,407
per year on new electronics
The average home has
twenty-four (24)
used, unwanted electronics
130 million cell phones are retired
each yearElectronics contain hazardous materials (such as lead) that cause health and environmental damage when trashed instead of recycledOnly 10-15% of all used electronics are being recycledIn a USPS survey, 35% of respondents said that they are not willing to travel ANY distance to recycle electronics at a local collection center
Improper Disposal is Harmful to the Environment
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eWaste Directives
Policies to Combat Electronics Waste (eWaste)
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http://www.gsa.gov/portal/ext/public/site/FMR/file/Part102-_36.html/category/21858/
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http://www.epa.gov/osw/conserve/materials/ecycling/rules.htm
Executive Order 13693:
U.S. agencies must “employ environmentally sound practices for the disposition of all agency excess or surplus electronic products”
e-CFR 102-36:
GSA policy on the Disposition of Excess Personal Property
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State eWaste Regulations
: 25 states have passed laws mandating statewide e-waste recycling
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Federal Recycling ProgramUSPS Introduces a Comprehensive Recycling Program for Federal AgenciesSupplements Existing Recycling ProgramsIncluded in National Strategy for Electronics Stewardship All Domestic Sites, includingAlaska, Hawaii, Puerto Rico, Virgin Islands, Guam Includes Agency and Employee Small Electronics and Printer Cartridges
At No Cost for U.S. Federal Agencies
Simple to Launch and to Use
Agency Reports
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Program OverviewWHATUSPS is assisting U.S. federal agencies to be more green Agencies and their employees can recycle qualified end of life products FREE of charge HOWThe USPS designated recycler receives residual value in these productsThe USPS designated recycler funds the transportation cost via US Mail from the federal agencies location to the recycler’s destinationSlide7
Program OverviewThe Program Has Two Major CategoriesA recycling program for federal agencies on a national level for official equipment at the agency locationA recycling program for federal agency employees disposal of their employee owned property from homeSlide8
Program OverviewWeb based For official equipment only, shipped from the agency locationFor employee’s personally owned equipment only, shipped from homeSimple ProcessEnter information on web sitePrint label
Pack in box
(not provided, recommend re-use of boxes)
USPS picks up with existing mail
Provides a Process to Separate Federal Assets
from Employee Owned EquipmentSlide9
Separation of Agency & Employee Property
Official Agency Assets
Shipped through secure USPS network from an agency location
No change to policy & protocols
for electronics
Security access is required to
process official agency assets on
all electronics
User name & password Access managed by agency Ink & toner cartridges can be processed by any employeeSlide10
Separation of Agency & Employee Property
Employee Owned Equipment
Recycle personally owned equipment
Shipped through secure USPS network from employee’s home
No user name and password is needed
System asks user to confirm item is
personally ownedSlide11
What Items Qualify?
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Recycled Items are Limited to the Above
Media Games & Games Systems
DVD & Blu-ray PlayersSlide12
What Items Qualify?
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Recycled Items are Limited to the Above
Accessories may only be sent when packed
with cell phones or computersSlide13
What Items Qualify?
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Hand Held Radios (aka
Walkie
Talkies)
Two Way Radios (aka CB Radios)
Office Telephone Systems
AC Adapters and assorted power cords
Hand Held Scanners (barcode scanners, inventory scanners etc…)
Small Fax and Document Scanners
Postage Machines (not meters)
Receivers
Flat Screen Monitors
*
No CRT MonitorsSlide14
USPS BlueEarth Web Site Central Depository of Information Specific to Sustainability Programs http://blueearth.usps.gov
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The Transaction is EasySlide15
The Transaction is EasySelect Get started todayto link to TransactionPage
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The Transaction is Easy1. Select your Agency2. Select Agency Assets or Personally Owned3. Describe your Items
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USPS Parcel Return Service – US Postal Inspection ServicePackage pick-up via the internetPallet pick-ups are available – one label per box on pallet; e.g. 50 boxes, 50 labelsAbility to print more than one label at a time
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Security & TrackingSlide18
Steps Note: Instructions on Each Web PageEnter InformationPrint labelPack in box (not provided, recommend re-use of boxes)Schedule free pick-up https://tools.usps.com/go/ScheduleAPickupAction!input.actionPrint confirmation page for your recordsUSPS sends an e-mail confirmation receipt of scheduled pick-upThe mail carrier leaves a pickup notification “Thank You” letter with the customerTrack your packages via www.USPS.com
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Security & TrackingSlide19
NOTE: Add Instructions
if necessarySlide20
Admin Reports
Log On
Admin Log OnSlide21
Recycling Activities Report
Recycling Activities Report
Accessible by designated
individuals
Contains agency and
employee transactions
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Disposition Report
Agency Name
PO Number
Tracking Number
Serial Number
OEM
Model
Description
Pass or failSanitization methodDestroyedWipedDate completedRecycling vendorPostal codeAuthority code 29FSC Group 70
Disposition Reports Follows GSA & EPA reporting requirements Reports available on lineAccess via User Name & PasswordExcel format3-4 week delay from date receivedSlide23
Program Participants
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Program Participants
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Program Participants
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Cartridges & eWaste
Clover Technologies Group
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Recycler ProcessingWhen the Electronics are Received IE: PC, Cell Phones, servers etc.ScannedSerial #Model #Information is documented on the disposition reportData is wipedFollows the data sanitization standards of the DOD, Standard 5220.22-M Back-up to agencies existing data wipe processSlide28
Summary
eWaste Recycling Made Simple
No Cost to Activate Program
FREE Pick-up
R2 Certified
Proper Re-use, Recycle and Disposal of Products
Transaction Data Captured for Sustainability Reports
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Summary
Supplements Existing Programs
National Reach 155 Million Mailboxes
Compared to other recycling programs
No need to wait for a full truck load for pick-up
Saves storage space
Proven Successes in Sustainability and Recycling Efforts
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Next StepsFederal AgencyConcur that agency will deploy the program nationallyComplete a Memorandum of UnderstandingDevelop a marketing program to communicate within the federal agency
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Thank YouFederal Recycling ProgramFor More InformationRon Kecmanronald.n.kecman@usps.gov703-406-6277
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AppendixClover Technologies Group CertificationsData Destruction/Data Security Standards
AppendixSlide33
CertificationsClover Technology Group Certifications:ISO 14001 Environmental Certification- Independent third party validation of environmental stewardship at CES3 Degrees Partnership- Strategic partnership supporting our renewable energy credit initiatives (REC)EPA Green Power Partner- EPA recognition of CES’ 100% offset of energy consumption through purchase of REC’sWaste Wise Program Participant- EPA partnership that recognizes our commitment to waste reduction Sustainable Forestry Initiative (SFI)- Recognizes our packaging partners commitment to responsible forestry initiatives
Forest Stewardship Council (FSC)- FSC provides a credible link between responsible production and consumption of forest products
Responsible Recycling Practices (R2)- The R2 Standard sets forth requirements relating to environmental, health, safety, and security aspects of electronics recycling
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Destruction/Data Security StandardsClover Technologies Strategic Partners Data Destruction Standards – Hard DrivesConsistent with the data sanitization standards of the Department of Defense, DOD Standard 5220.22-M, and with the aid of DOD approved software for data clearing. CORE and/or its subcontractors will utilize the following process methods:Drive Sanitization Utility:Triple pass overwrites characters across the drive plattersFirst Pass writes initial character
Second Pass writes complementary character
Third Pass writes random character
Data is rendered irretrievable by standard recovery methods
Allows multiple passes
No drive/partition size limitation
Useable on all IDE/SCSI drives
Destruction/Shredding
If the storage medium is unable to be processed via software destruction, it is physically destroyed. All such storage mediums will be immediately placed in a secure lock box and transported for shredding.Equipment is physically shredded and/or smelted at our Electronic Equipment Recycling Company Compliant with DOD Standards for Classified Material
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Destruction/Data Security StandardsClover Technologies Destruction/Data SecurityConsistent with the data sanitization, purging, or destruction practices described in the NIST Guidelines for Media Sanitation: Special Publication 800-88, and with the aid of manufacturer approved data clearing software when applicable. CORE and/or its subcontractors will utilize the following process methods:Digital Camera/Camcorder Memory Cards – An all in one reader should be used to remove any user data from flash or memory cards and format them to factory default settings.Camcorder Tapes (Any type or size) - All tape-based media should have the exterior case crushed, and the internal tape severed before being scrapped.
DVD or CD Media
– All DVD or CD media (rewritable or non rewritable) should be cracked in half before being scrapped
Embedded memory devices
–Software specific to the correct unit should be used to sync the unit and use the reset function to remove any user data and restore them to factory default settings.
Smartphones/PDAs/Cell Phones
– delete all memory files such as email, photo files, calls made, contact lists, downloads, etc., remove and destroy all media SD cards and sim cards per section 2:2 above, then, select the internal “hard reset” function to reset these units to original factory default settings and test to verify full deletion.
All devices should be tested to verify the data clearing was successful. Any equipment that does not pass data clearing shall be coded as defective and scheduled to be scrapped.
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