PSFIN v92 upgrade Expense Report Process Traveler enters Expense Report online Can scan and attach electronic copies of receipts other documentation Traveler electronically signs Expense Report ID: 1045523
Download Presentation The PPT/PDF document "Expense Reports Middle Georgia State Col..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
1. Expense ReportsMiddle Georgia State CollegePSFIN v.9.2 upgrade
2. Expense Report ProcessTraveler enters Expense Report onlineCan scan and attach electronic copies of receipts, other documentationTraveler electronically signs Expense ReportTraveler submits Expense Report onlineWorkflow sends submitted Expense Report to first approverApprover(s) approve/deny Expense Report onlineFinal approval comes from AP AuditorMakes Expense Report available for payment
3. PurposeSeek reimbursement for official travelSeek reimbursement for supplies or other items purchased to perform job duties (institution-specific)
4. New Expense Report FeaturesOne link for creating and modifying an Expense ReportAll info entered on same page nowMenu bar changes from report-based to expense-basedNo odometer readings for mileagePer Diem on First/Last Day of Travel: Automatic 25% deductionQuick-Fill“Commercial Transportation” available as expense typeCan include attachmentsOnline verificationReport can be withdrawn if it has not been acted upon in the approval process
5. Create Expense Report
6. Expense Report Fields
7. Entering MileageNo longer need to enter odometer readingsEnter total miles and commute/personal miles
8. First/Last Day of Travel Per DiemState Requirement: Deduct 25% from per diem on first/last days of travelSelect a meal as the Expense Type and the “First or Last Day of Travel” link appears
9. First/Last Day of Travel Per Diem
10. Quick-Fill FunctionalitySelect Quick Fill linkEnter Range of DatesAdd Expense Types and indicate if they apply to one or all days
11. AttachmentsUseful for attaching scanned copies of receipts or other documentationAttachments stay with Expense Report Use Attachments link, browse for file and upload itCan add multiple attachments
12. Submitting Expense Report for ApprovalCan save Expense Report for later and modify it before submitting for approvalMust complete online verification to enable “Submit” buttonOnce submitted, Expense Report enters workflow for approvals
13. Working with Expense ReportsViewModifyPrintDelete
14. Viewing Expense ReportsCan view Expense Report in any status:Pending (Saved but not yet submitted for approval)Submitted (For Approval)Pending Approval (An Approver has placed it on Hold)Approved (Ready for Payment Processing)PaidAble to see where it is in the Approval path
15. Modify an Expense ReportAble to modify an Expense Report as long as it has not been submitted for approvalMust be in a “Pending” statusOnce in Workflow, it cannot be modifiedWithdraw an Expense ReportAble to withdraw an Expense Report after it has been submitted, as long as the DM1 has not acted upon itMust be in a “Submitted” statusOnce in Workflow, it cannot be modified
16. Print an Expense ReportCan print at any stage in the processWhen printing, Expense Report opens as a PDF file in a new tab/window
17. Delete an Expense ReportMay delete an Expense Report that has not been submitted for approvalOnly Expense Reports in a “Pending” status may be deleted