May 18 2016 Sherrie Kutzler Director Accounting Services Correction related to Retros Incorrect statement Retros can be completed on payday through current payperiod Correct statement Retros ID: 538442
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FSUN – Payroll AccountingMay 18, 2016
Sherrie Kutzler, Director – Accounting ServicesSlide2
Correction related to RetrosIncorrect statement: Retros can be completed on payday through current pay-period.Correct statement – Retros cannot
be completed on payday thru current pay-period.
Reason: Transactions not posted to G/L until Wednesday PM. Slide3
Encumbering
Expected end date
& return
date both impact encumbering but in different
ways:
Expected End Date – last day worked
Expected Return Date – first day back to work.Slide4
Encumbering - Expected End DateSlide5
Encumbering – Expected Return DateSlide6
EncumberingReversed on payday (Wednesday) Reposted on payday (Wednesday)Available in Finance UMReports – Thursday AMJob data changes between payperiods? Encumbrances are processed dailySlide7
EncumberingSponsored Projects – Additional methodEncumbering on Sponsored Projects is based on project’s budget period end dateSystem logic used:
Project End Date override, if it exists and it’s active
Current Budget Period End Date, if #1 doesn’t exist
Project End Date, if #1 and #2 do not existSlide8
EncumberingThe Project End Date Override page can be found in HRMS at:UM Payroll Accounting > UM Encumbering > UM Project End Date Override
Job Aid located at:
http://finsys.umn.edu/payrollaccounting/Slide9
ReportingSources of HR, Payroll Accounting & Finance reports:UMReports – pre-written reportsUMReports – QueriesPS Reporting Instance – standard queriesSlide10
ReportingUMReports - FinanceSlide11
ReportingUM Reports – HR and Payroll AccountingSlide12
ReportingReports to review payroll expenseBy HR Dept IDPayroll Verification ReportUsed for departmental audit sign-offBy Finance Dept ID
Account Budget Status for Non-Sponsored Funds
Actual Account Summary by Accounting Period
Budget Account vs Actual ActivitySlide13
ReportingTransactional Detail Reports:Payroll DetailPayroll TransactionsPosition Budget Status vs ActualsPosition Budget Distribution Details
Transaction Detail
Payroll Actual and EncumbrancesSlide14
ReportingMiscellaneous: Used for Effort ReportingEmployee Multi-Year Payroll DetailSalary Distribution Report – by Effort period
YTD Employee Distribution Report
Employees with change in status in pay period
Pay Change ReportSlide15
ReportingQueries:Payroll Pre-confirmationCan run on Friday before payperiodPayroll Prior Pay earningsSlide16
ReportingEver see encumbrances hitting program 21853 or 23000 but can’t find details when using Transaction detail report???Slide17
Reporting Encumbrance Summary Report
to the rescue!
Run
the report for 21853 and encumbrance type “
salary/fringe” = Employee
level detail !Slide18
ReportingPayroll transactions hitting the default program code 21853 or 23000? Want to find the distributions that have invalid combo-codes? Slide19
Reporting UM Inactive Combo Codes Report is the solution!
HRMS >UM
Payroll Accounting > UM Inactive
ComboCode
Report
***Available June 2016
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Reporting
Requests
/ Suggestions
:Slide21
ReportingSlide22
ResourcesPayroll Validation and Reconciliation job aidHRMS Reporting WorkshopSlide23
ResourcesHelp, corrections, issues:U Financial Helpline612-624-1617 or controller@umn.edu
HR Super User Helpline
612-625-8500 or
hrmshelp@umn.eduSlide24
Questions