The City of Lubbock and Denovo Long Beach California Wednesday March 9th 2011 Agenda Introductions Project Drivers Fundamentals Biggest Challenges What Went Well Value Whats Next Questions ID: 757706
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World A7.3 to EnterpriseOne 9.0 Migration: The City of Lubbock and Denovo
Long Beach, CaliforniaWednesday March 9th, 2011 Slide2
AgendaIntroductions
Project DriversFundamentalsBiggest ChallengesWhat Went WellValue
What’s NextQuestionsSlide3
Introductions
DenovoAn Oracle “Platinum” Partner specializing in JD Edwards, E-Business Suite, PeopleSoft, and Supply Chain
Highly experienced Oracle applications and technology professionals
Extensive experience with Oracle ERP solutions: JD Edwards EnterpriseOne and World upgrades, implementations, hosting, and managed
s
ervices
Collaborative approach to develop and deliver better business solutions Slide4
Introductions
PresentersDan Murphy – Senior Director of ERP Delivery in Denovo’s JD Edwards Solution Delivery practice
David Cotriss
–
Director, ERP Solutions in Denovo’s JD Edwards Solution Delivery practice
Paul Mc
Nulty – Executive Vice President - Sales & Service Delivery
in Denovo’s JD Edwards Solution Delivery practiceSlide5
Project Drivers
WORLD was highly modified therefore:Difficult to get Oracle Help Desk SupportUpgrade proposition was difficult due On WORLD since 1995
Shrinking local talent pool capable of supporting: WORLD Applications
AS/400 technology
Provide improved existing application functionality “baked into” the EnterpriseOne v9.0 ERP solution to the City's employeesSlide6
Project Drivers
Additional new functionality after themigration:Capital Asset Management (CAM)Employee Self Service (ESS)
Management Self Service (ESS)Positioned themselves on a supported path to Oracle Fusion products
Improved in-house training materials and process documentation that retains the knowledge acquired during the migration projectSlide7
FundamentalsCity of Lubbock’s WORLD Specs:
Hardware (Blue Stack)AS/400 iSeries modelOS: DB2/400
OS400: version V5R4Slide8
Fundamentals
Address BookGeneral Ledger
Accounts PayableAccounts Receivable
Budgeting
Payroll
Human Resources
Inventory Management
Procurement/Purchasing
Capital Projects
Fixed Assets
Job
Costing
City of Lubbock’s WORLD Specs:
Applications (WORLD A7.3 cum 15)Slide9
Fundamentals
FASTRWorldWriters
Dream WritersSTAR
City of Lubbock’s WORLD Specs:
Development and Reporting Tools
RPG
COBOL
CL
QRY/400Slide10
FundamentalsCity of Lubbock’s ENTERPRISEONE
Specs:Hardware (Red Stack)Hardware HP Proliant Blades Production DB on real server
All other environment s are on virtual machinesDatabase Oracle (11g R1)
OS: Linux (version 5.4)Slide11
Fundamentals
Address BookGeneral Ledger
Accounts PayableAccounts Receivable
Human Resources
Payroll
City of Lubbock’s ENTERPRISEONE Specs:
Applications (EnterpriseOne 9.0)
A “Lift and Shift” approach to the original A7.3 applications and leverage new EnterpriseOne feature functionality:
UPK install, recording, and publication
Inventory Management
Procurement/Purchasing
Fixed Assets
Budgeting
Job Costing
Capital ProjectsSlide12
New FeaturesThe following were new 9.0 feature functionality leveraged:
Purchasing - Utilize PO Generator for Radio/WarehouseDevelop custom cash receipt functionality for remote locations (pseudo POS)Utilize standard positive pay programs for AP and Payroll
Redefine process to support calculating and recording overtimeConfigure compensation pay in lieu of overtimeConfigure Equal Employment Opportunity reporting
Configure reporting for new hires
Configure wage attachment workbench
Redefine process to support calculating and recoding longevity/stability pay
Configure software to support the benefit enrollment processSlide13
Biggest Challenges
Integrity clean-up prior to conversionsSub ContractsEncumbrances
ReportsBrought over roughly 220 reports
ERW, BI Publisher, ReportsNow for ad hoc reports
Over 3000 objects needed to be reviewed
1
,
200 reports that needed analysis and dispositionSlide14
Biggest
ChallengesRole Security
Over 400 user profiles needed new role securityNew business unit and company security
Technology
New CNC Architecture
New ERW/BI/OMW development methodologies
Building Out World Migration Test Environment- make sure you have still have your cum15 tapes availableSlide15
What Went Well
Upper management commitment and leadershipStrong project management principles employedProject communicationWeekly status emails to project team
Dedicated PMORegular project status reports to project
sponsors
Regular steering committee meetingSlide16
What Went WellCustom Reports – Leveraged WorldWriter and Faster specifications already built to streamline functional and technical specification for 9.0 development
UPK training, recording, and usageduring pre go-live user training
Dedicated teams for testing Conversion from A7.3 to 9.0Slide17
World to E1 Migration Paths
From Release
Conversion
Process
World A7.3
cum. 9-15
Direct to E1 9.0
World A8.1
Direct to Xe
Upgrade data to 9.0
World A9.1 / A9.2
No Conversion programs at this time
A7.3
cume16
has some table exceptions but can be directly migratedSlide18
Value
An ERP system that is:UsableScalable
Multiple SFW PlatformsInteroperableIntegrated
Adaptable
Supportable
Manageable
UPK - Mechanism for retaining business process
knowledge
Implementation of Common Process Model
Selectively improve business processes with new E1 business fundamentals
Isolate and selectively eliminate manual workSlide19
What’s NextContinue maintaining UPK business processes
Retain business knowledgeRepeatable and predictable business process training for new hires and/or transfersMigrate Airport Accounts Receivable processes to EnterpriseOneCAM to replace legacy robust fleet management software Reduce interfacesHCM workflows to promote less paper
Employee Action FormESSMSSSlide20
Other West Coast 9.0 Denovo ClientsCaruso AffiliatedDRI Companies (8.10 – 9.0 / Service Billing & Management)
Golden State Water (Xe – 9.0 / Blue to Red)King County Library (8.0 – 9.0)North County Transit District (8.10 – 9.0 / HCM)Alaska Aerospace Development Corp (new 9.0)Slide21
Questions
Thank you for your time and please contact us with any questions.
Dan Murphy
dmurphy@denovo-us.com
(925) 768-0155
David Cotriss
dcotriss@denovo-us.com
(951) 312-1438
Paul McNulty
pmcnulty@denovo-us.com
(310) 721-2508