Navigating the Path to an Accurate Election Building Bridges The State Board and the county boards of elections must work together to administer elections Moving Right Along The Road Ahead ID: 777648
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Slide1
Reconciliation & Audits
Navigating the Path to an
Accurate Election
Slide2Slide3Building Bridges
The State Board and the county boards of elections must work together to administer elections.
Slide4Moving
Right
Along
Slide5The Road Ahead
Slide6Foundational Goal
Slide7Ultimate Election Goal
Slide8Slide9In January 2017, there has been an increased emphasis on correcting addresses in SEIMS.
Residence is defined by where a person usually sleeps.
Slide10Slide11Contest name
Contest criteria
Contest jurisdictions
Slide12Candidate jurisdiction
Candidate party
Candidate age
Slide13Offices
Candidates
Jurisdictions
Party
Slide14Are the ballots configured correctly?
Is the coding correct?
Do the machines work?
Are the results correct?
Slide15Slide16Required for all counties if participating in an election
Checks for coding issues
Checks import process and accuracy
Are the results displayed correctly
Good practice
Slide17Begin three (3) weeks prior to election day
Board process: disposition on returned absentee ballots
Prepare ballots for counting
Remove from envelope and feed in tabulator
Duplicate UOCAVA or damaged ballots
Slide18After 5:00 pm on day before election day
Board process: disposition on returned absentee ballots
Prepare ballots for counting
Remove from envelope and feed in tabulator
Duplicate UOCAVA or damaged ballots
Slide195:00 p.m. on election day (or 2:00 p.m. by resolution)
May meet as early as 9:00 a.m. to consider UOCAVA absentee ballots
Close absentee poll
Certified absentee list = voter history
Count all absentee ballots returned by 5:00 p.m. on day
before
election day.
Do not count absentees returned after 5:00 p.m. on day before election day. These ballots are counted after election day.Absentee resultsPrepare absentee abstract Read media into vote tabulation software
Import results into SEIMS Election Reporting
Slide20Slide21Election results
Read media into vote tabulation system
Import results into election reporting
Voter History
Ballot reconciliation sheet
Precinct check-in procedures
Provisionals
Number of provisional envelopes matched to provisional logCurbside votesCurbside log
Slide22Precinct reconciliation (voter history vs. ballots cast)
ATVs
Provisionals
Curbsides
Spoiled ballots
Used ballots
Unused ballots
Slide23Required by statute
Hand-count two precincts (election day or administrative)
Prepare in advance
Slide24Continue reconciliation
Disposition on additional absentee ballots
Research provisional ballots
Slide25Slide26Slide27Election results must be reported by election day precinct.
Results in administrative precincts must be retotaled in election day precinct.
Results in transferred precincts must be retotaled in election day precinct.
Must be completed 30 days prior to election day.
Prepare in advance.
Slide28Shifting Gears
How to Audit
Slide29Absentee By Mail
Absentee Correspondence = Absentee Ballots Cast
Slide30One-stop Absentee
One-stop Ballots Issued (Absentee Correspondence) = One-stop Ballots Cast (Voting Equipment)
Cancelled one-stop votes
Slide31Slide32Provides voter details, including whether the application was cancelled.
Slide33Voting Systems and
Manual Entries
Slide34Users will be able to add votes or subtract votes, but not both.
Manual Recount Reasons
REASON
SUB REASON
Ballot Not Previously Counted
Not Read by Tabulator
+
Ballot Not Previously Counted
Not Scanned on Election Day
+
Ballot Not Previously Counted
Other
+
Blank Ballots Being Removed
-Contests Hand Counted +Partial CountsAdd Votes for Specific Contest(s) +Partial CountsRemove Votes for Specific Contest(s)
-Results Media Delay +Results Media FailureMedia Failure
+Results Media Failure
Media Precinct Correction+Results Media Failure
Voting Systems Test+Results Media Failure
Other+Retrieved Ballot(s)
Ballot Counted in Different Manner-Retrieved Ballot(s)Sustained Ballot Challenge
-Retrieved Ballot(s)Incorrect Ballot Issued
-Retrieved Ballot(s)
Other
-Other
+/-Recount +/-
Slide35Before Enhancement
Slide36After Enhancement
Slide37Slide38Slide39Slide40Effectiveness
100% – [false negatives]
Slide41Slide42Provisional Audit
Slide43One-stop Curbside
One-stop Curbside Issued = Curbside Affidavits
Slide44Absentee
Conflicts
Denied registrations
Removed voters
Slide45Election Day Precincts
Voter History = Ballots Cast
Check provisional count for precinct
Check curbsides for precinct
Check spoiled ballot log for precinct
Check tabulator match for precinct
Check precinct reconciliation form
Slide46Election Night(precinct return)
Check precinct reconciliation form
Chief Judge checklist
Precinct return tapes
Unity Canvass reports
Election Reporting reports
Slide47Write-ins
Use a counting team
Use tally sheets
Valid votes cast over five (5)
Slide48Provisional Research
DMV provisional research
Unsigned applications
Previously removed voters
Denied voters
Slide49Precinct Voted
Slide50Recounts
Only recount contests subject to recount
Must include overvotes and undervotes
Slide51Precinct Sort
Ballots cast discrepancy
Ballot secrecy