Council Contingent Contingent Advisor Frank Davol 5126272199 cell fdavolthegatewaynet Scout Advisor Rick Denison 6178627 9447751 cell ID: 247825
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Slide1
Philmont 2015Council Contingent
Contingent Advisor: Frank Davol 512-627-2199 (cell)fdavol@thegateway.netScout Advisor: Rick Denison617-8627, 944-7751 (cell) rdenison@bsamail.org
www.sccovington.com/philmontSlide2
What is Philmont?Philmont is a BSA high adventure base for camping and training.
Philmont is a working ranch:Cattle HorsesBurros BuffaloHistory:
Early Ponil (Anasazi) people
Jicarilla Apache/Moache Ute Indians
Claimed by SpainBeaubien-Miranda
2015 Contingent -- Trek Meeting 1 -- 629-x
— Maxwell Land Grant
~1.7 million acres
Larger than:
Rhode Island
or
DelawareSlide3
Philmont is a BSA high adventure base for camping and training.Philmont is a working ranch:
Cattle HorsesBurros BuffaloHistory:Early Ponil (Anasazi) people
Jicarilla Apache/Moache Ute Indians
Claimed by Spain
Beaubien-Miranda Waite Phillips
Boy Scouts of America
2015 Contingent -- Trek Meeting 1 -- 629-xWhat is Philmont?
— Maxwell Land GrantSlide4
2015 Contingent -- Trek Meeting 1 -- 629-xWhere is Philmont?North Central New Mexico – near Colorado border – 735 miles from Austin!
On edge of plains in the Sangre de Cristo (Blood of Christ) mountain range.Elevation ranges from 6,500’ to 12,441’Headquarters is ~4 miles south of Cimarron, NMCirca 1913Slide5
Backcountry ProgramsArchaeology Archery - 3 Dimensional Astronomy Black Powder Rifle
Blacksmithing Burro Packing Burro Racing Campfire Cantina Challenge Events Chuck Wagon Breakfast Chuck Wagon Dinner Continental Tie & Lumber Co. Cowboy Action ShootingDutch Oven DessertFishing, Fly Tying, Lodge Tour
Folk Weather Forecasting
Gold Mining & Panning
GeocachingHomesteading Horse Rides Jicarilla Apache Life
Land Navigation, GPS Technology Leave No Trace Camping Lodge Tours
Mexican Homestead/Dinner Mountain Biking Mountain Man Rendezvous Post Civil War Settlers
Rock Climbing Rocky Mountain Fur Co.
Search & Rescue Shooting/Reloading - .30-06 Shotgun Shooting/Reloading - 12 Ga.
Western Lore Wilderness First Aid
2015 Contingent -- Trek Meeting 1 -- 629-xSlide6
What is “Philmont”?
Valle Vidal: ~40,000 acresNo trails, 3 – 4 campsVermejo & XA Ranches:
~40,000
acres,
Trails, 5 campsBarker Wildlife Area: ~10,000 acres
Trails, no camps
Total: ~ 210 Square
Miles Scouts
can
use!
2015 Contingent -- Trek Meeting 1 -- 629-x
Philmont
:
137,493 acres
330 miles trails, ~120 backcountry
campsSlide7
Every Day At PhilmontBeginning June 8
~1,500-2,000 in base camp~4,500-5,500 in backcountry + staff
68 consecutive crew arrival days
Campers are at Philmont for
75 days each summer
2015 Contingent -- Trek Meeting 1 -- 629-x
~400-450 people arrive
(35-45 crews)
~400-450 people head out to backcountry
~400-450 people return from backcountry
~400-450 people head homeSlide8
Philmont 2012 — Statistics23,926 participants — 66% Youth, 44% Adults
388 crews had replacement equipment sent to backcountry (packs, sleeping bags, bear ropes, stoves, boots, Crew Leader Copies, tents, etc.)1039 crews had special food, (304 in 2011)50 extraordinary requests were handled (304 in 2011)60% of crews received 1st choice itinerary, 17% 2nd choiceNapoleon Bonaparte: “An army marches on it's stomach”132,462 camper dining hall meals served
23,389 backcountry meals (chuckwagon dinners, breakfasts, etc.)
367,731 bags of trail meals were delivered (736,992 meals)
893,313 meals served to crews!586 crews (6,081 campers)had burro packing itineraries993 crews (8,585 campers) rode horses8,587 Nights of Camping in Valle Vidal (LNT)858 crews had at least 1 night alone (or with only sister crew)
2015 Contingent -- Trek Meeting 1 -- 629-xSlide9
2015 Contingent -- Trek Meeting 1 -- 629-xRanger
BackcountryCHQ/Camping Headquarters/Base Camp PTC/Philmont Training CenterTent CityTrailbound
Homebound
Yum-yum Bag/Oops Bag
Floaters/Sinkers
Trek/Expedition“Bear-muda” Triangle
ProgramsItinerary #Camps
Staffed
TrailDry
DayExpedition #Bears/Mini-bears
Philmont Vocabulary/Lingo (You too can speak “Philmont)”Slide10
2015 Contingent -- Trek Meeting 1 -- 629-xPhilmont CrewA “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.”
By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female.A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.Slide11
2015 Contingent -- Trek Meeting 1 -- 629-xCouncil ContingentCapitol Area Council resumed sponsoring contingents in 2000.
Councils request slots prior to unit sign-up.We have one of the largest contingents of any council.Conducted as a service to units to allow more CAC Scouts to be able to experience Philmont.Year
Participants
Crews
2000
36
3
2001
144
12
2002
144
12
2003
144
12
2004
156
13
2005
192
16
2006
192
16
2007
192
16
2008
192
16
2009
192
16
2010
192
16
2013
192
16
2014
192
16
TOTAL:
2,160
180Slide12
2015 Contingent -- Trek Meeting 1 -- 629-xCouncil ContingentCouncil makes reservations for “Contingent” & selects participants from applications.
“Contingent” travels to/from Philmont together.“Contingent” is checked in as a single group by the Contingent Advisor.“Crews” plan/select own itineraries, do their own shakedown, training, etc.“Crews” are totally independent of one another on trail.Slide13
2015 Contingent -- Trek Meeting 1 -- 629-xCouncil Contingent“
Crews” are completely responsible for their crewmembers while enroute & at Philmont — not Philmont, not the Capitol Area Council.Crew Advisors are responsible for assisting the Bus Leader with video selection.Crew Advisors are responsible for the behavior of their crewmembers (youth and adult).You CANNOT “vote someone off the island.”If a crewmember has to be removed from the trail due to behavior reasons, the entire crew will be sent home — at their own expense.Slide14
2015 Contingent -- Trek Meeting 1 -- 629-x
Crew Members
Contingent Organization:
Bus Leader
Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures.
Scouting Advisor
(Professional)
Rick Denison
Contingent Advisor
(Volunteer)
Frank Davol
Crew Leader
(youth)
Chaplain’s Aide
(youth)
Crew
Logistics, travel to and from Philmont
At Philmont and on the trail
The Crew Leader is in charge!
The crew
always
stays together on the trail!
Crew Advisor
(adult
)
Wilderness Pledge
Guía
(youth)Slide15
2015 Contingent -- Trek Meeting 1 -- 629-xWho’s responsible for what?
Crew Leader (youth)Selects itinerary with Advisor Choose routes during trekAssign duties (manage the duty roster)Provides leadership
Check-in/out camps
Chaplain’s Aide
(youth)Supports Crew LeaderFacilitates daily reflections/devotionalsWilderness Pledge
Guía (youth)
Insure “smellables” properly storedInsure Philmont Wilderness Pledge upheld
Crew Advisor (adult)
Selects itinerary with Crew LeaderCounsel & coach crew leader and crew members
Arrange logistics (permits for shakedowns, etc.)Slide16
2015 Contingent -- Trek Meeting 1 -- 629-xTravel Plans
Travel will be on four 57 passenger buses City Tours (San Antonio)BathroomsVideo (VHS and/or DVD) playersSnacks/drinks are providedAustin to Philmont:
Sunday, June 28, 2014
—
5:00 amThe bus will depart Austin at 6:00 am and drive straight through to Philmont, with stops for lunch (Texas Tech, Lubbock) and dinner (Highlands University of NM, Las Vegas). Arrival time at Philmont is approximately 9:30 pm (MDT).Philmont to Austin:
Saturday, July 11, 2014 — ~10:45 pm
The bus will depart Philmont ~ 6:30 am (MDT) and stops for lunch (Mr. Gatti’s, Amarillo) and dinner (McMurray University, Abilene) on return to Austin.Slide17
Day 0 — Travel — Austin to Philmont – CHQ/Tent City (or Meadow)
2015 Contingent -- Trek Meeting 1 -- 629-xDaily Trek Schedule:
Meet Your Ranger Slide18
2015 Contingent -- Trek Meeting 1 -- 629-xParticipant Expenses:
“Campers spend an average of $100 at Philmont’s trading posts.”Description
Cost per Participant
Cost per Crew
Bus transportation
$
174
$2,088
Philmont Fee
850
10,200
Travel meals
2 Dinner
2 Lunch
19
22
228
264
Drinks/Snacks for bus
8
96
Sectional Maps
1 set per participant
10
120
Contingent duffel bag
40
480
Contingent Council Shoulder Strip
6
72
Contingent Logo patch
5
60
Additional Philmont night/breakfast
16
192
Administrative
55
660
Contingency
15
180
TOTAL:
$
1,220
$14,640 Slide19
2015 Contingent -- Trek Meeting 1 -- 629-xContingent Participants
Expedition #UnitDistrictAdult Advisor
629-x-01
Troop
Chisholm
TrailChristian
Nelson
629-x-02
Troop
Chisholm
Trail
Manoj Jain
629-x-03
Troop
Chisholm
Trail
Daniel
O’neil
629-x-04
Team
Blackland
Prairie
John Ferguson
629-x-05
Troop
Thunderbird
Ed Ward
629-x-06
Troop
Sacred Springs
Richard
Egal
629-x-07
Crew
Chisholm
Trail
Abraham
Trevethan
629-x-08
Crew
Chisholm
Trail
Brian
Booth
629-x-09
Troop
Armadillo
Michelle Raymond
629-x-10
Troop
Hill Country
Dennis Rose
629-x-11
Troop 70
Lee Deviney
629-x-12
Troop
70
Lee Deviney
629-x-13
Troop
629-x-14
629-x-15
629-x-16
Multicultural
CouncilSlide20
2015 Contingent -- Trek Meeting 1 -- 629-xStuff! Where does it come from?
Contingent provides:Sectional mapsDuffle bagsShoulder stripsPhilmont provides:TentsDining fly & poles
Food
(trail & base camp)
Cooking equipmentCleaning gearWater purification
Bear bags & ropes
Crew
provides:
First Aid kit
Backpacking stoves
Ground cloths
Tent stakes
Water carriers
Crew tee shirts
Individuals
provide:
Backpack
Clothing
Rain gear
Boots
Sleeping bag/pad
Water bottlesSlide21
2015 Contingent -- Trek Meeting 1 -- 629-xSpices Bowl, spoon, cupWater bottles (3 or 4 - 1 qt)Pocketknife
FlashlightCompass & mapsRope/CordStuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contentsWhat kind of “stuff” do we
need in 2014?
Good rain gear! Rain suit — no ponchos!
Backpack — with rain coverOver-the-ankle bootsSleeping bag
with pad & sleeping clothesShorts & crew tee shirt(s)Lots of socks — liners & outer
Long pants, long-sleeve shirt CameraSpending moneySlide22
2015 Contingent -- Trek Meeting 1 -- 629-xWhat about the other “stuff”?Philmont-provides:
Cooking/cleaning gearTrail FoodTwo-person Tents
Crew provides:
Backpacking Stoves
Tent pins
Bear bags/rope
Water purifier
(Micro Pur)
Dining fly & poles
Ground cloths
First Aid Kit
Water containers
Sectional Maps
14 pins
10 pinsSlide23
2015 Contingent -- Trek Meeting 1 -- 629-xScout Uniform (youth & adult)
Wear Class-A Uniform while traveling & for base camp activities.Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Class-A Uniform:Registered with Troop*:Tan uniform shirt
Scout belt
Scout long pants
-or-
Scout Shorts with
Scout socks
Will leave in duffle bag in locker while on trail.
Registered with Venturing Crew*:
Green uniform shirt
Crew’s “official” pant
(long or short)
Crew’s “official” socks
(with shorts)
Crew’s “official” belt
* Primary RegistrationSlide24
Each Crew designs its own tee-shirt.Include Contingent logo on sleeve or breast (artwork on website).Typically have at least two shirts per participant.
Tee-shirt ideas:Topo mapTrek map (from Treks-2015 book)Crew designed logo/sloganPhilmont logos (arrowhead, brands, etc.)Some crews do hats too! Some do Polo-type shirts.One crew in 2006 used Hawaiian shirts & leis — were “noticed!”Tee-shirt is likely to be the “best” Philmont souvenir.May want to have extra shirts for “gift” for your crews’ Ranger.
2015 Contingent -- Trek Meeting 1 -- 629-x
Crew tee-shirts:Slide25
2015 Contingent -- Trek Meeting 1 -- 629-x“Philmont Rules”
Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2015) OR (have completed the 8th grade and
be at least 13 years of age prior to
June 24, 2015.
) Philmont will not make any exceptions to the age requirement!One person (preferably two) per Crew must be currently certified in Red Cross
Wilderness First Aid (WFAB or WRFA
) & one person must be currently certified CPR (adult or youth, doesn’t have to be the same person).Participants MUST
meet height/weight
guidelines.Participants MUST use
2015 BSA Health & Medical Record form (Parts A, B, C) — requires physical exam within
12 months.Recommend at least three adults per crew, maximum of 4 (for Philmont crew count purposes, an
“adult”
is a person over 21
).Slide26
2015 Contingent -- Trek Meeting 1 -- 629-xItinerary SelectionBe cognizant of the desires and capabilities of your Crew.
Weigh selection toward programs that the crew wants to participate in.Consider Distance & Difficulty.Consider Elevation — maximum & daily change.Area:SouthCentralNorthValle Vidal
Ask your crew what they want to do & where they want to go!Slide27
2015 Contingent -- Trek Meeting 1 -- 629-xShakedown/PreparationDo what works best for your crew!
“Train for Day 11, not Day 1” “training is mandatory … it is absolutely essential that the crew spends time together, learning the skills they will need while on the trail at Philmont. Remind the crew that the purpose of these training sessions is not just to get in shape or learn how to hike, anymore than ball practice is to learn to throw and catch. The purpose of the training is to learn how to work together as a team rather than a group of individuals hiking together.”Focus on equipment, skills, teamwork, not conditioning!Slide28
2015 Contingent -- Trek Meeting 1 -- 629-xWhat did previous leaders say?
Do your shakedowns with the Philmont crew only.Don’t try to combine with troop campouts/activities.Have the right equipment.“Make sure that everyone in your group has a proper backpack rain cover and good rain suit. We had some boys get the $3 plastic Wal-Mart rain suits and they got ripped up the first day. By the 2nd day, the duct tape exceeded the rain suit in coverage.”“Pack light and get very fit”“Don't try and go on the cheap. Buy good equipment.”Slide29
“Problems” Observed Many participants (not just in our Contingent) are not adequately prepared for Philmont:
Mentally/emotionally/physically EquipmentCrew Advisors MUST take a strong position to keep people from going to Philmont who should not be there.PHILMONT IS NOT JUST A LONGER SUMMER CAMP — IT IS DIFFICULT, DANGEROUS, AND CAN BE LIFE-THREATENING! PARTICIPANTS MUST BE ABLE TO HANDLE IT!Philmont will not/cannot make special allowances.Crew “paperwork” is extremely important and must be turned in to Crew Advisor ON TIME!
2015 Contingent -- Trek Meeting 1 -- 629-xSlide30
2015 Contingent -- Trek Meeting 1 -- 629-xCrew Preparation SuggestionsSchedule “Shakedown” activities:
C.O.P.E. Course for crewEquipment shakedown(s)Technique shakedown(s):Campsite setupBear BagsWater purificationCooking (Philmont style)Wilderness & Remote First Aid* and CPR CoursesCrewmember “Contract”
Duty Roster
*
Successor to Wilderness First Aid Basic courseSlide31
2015 Contingent -- Trek Meeting 1 -- 629-xCommunications
E-mail to Crew Advisor, others on e-mail list.Web site:http://www.sccovington.com/philmont Links to:General Information2015 ContingentSend email with questions to:
fdavol@thegateway.net
— put “Philmont 2015” & your expedition # in subjectPhone:Cell: (512) 627-2199Slide32
2015 Contingent -- Trek Meeting 1 -- 629-xContingent Web Site
Philmont Overview (descriptive)Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive)
Philmont Rules & Policies
Medical Considerations
Personal Equipment (list-what to bring) Crew Equipment (list-what to bring)
Philmont Equipment (list-what Philmont provides)
Duty Roster (spreadsheet) Bears (information, bear bags)
Philmont Trail food menusTips (descriptive)
Philmont Trek Hints (descriptive)
2001 Contingent
. . . .
2013
Contingent
www.sccovington.com/philmont
General Information
2015
Contingent
http://www.sccovington.com/philmont
Advisor Checklist
(things you need to have done,
Emergency Contact List
document)
Crew Information
(crew members)
Schedule/Transportation
(daily trek schedules, transportation)
Planning Timeline
(events, activities)
Financial
(costs, payment schedule)
Uniform
Meeting Information
(presentations, meeting agendas)
Contingent Logo
(logo artwork, duffle bag, shoulder strip)
Contacts
(descriptive)
http
://www.bsacac.orgSlide33
2015 Contingent -- Trek Meeting 1 -- 629-xResourcesCapitol Area Council Philmont Contingent Website:
www.sccovington.com/philmontNational BSA Website:Philmont website – www.PhilmontScoutRanch.orgBSA Philmont website – www.scouting.org/philmont/Guide to Safe Scouting –www.scouting.org/HealthandSafety/GSS.aspxLeave No Trace –
www.scouting.org/boyscouts/resources/leave
no trace.aspxTeaching Leave No Trace – www.scouting.org/boyscouts/teachingleavenotrace.aspxUS Scouting Service Project:Clip Art — http://clipart.usscouts.org/library/BSA_High_Adventure
E-mail Discussion Lists (Canoe Base, Philmont, Seabase, Treks, etc.) –
www.usscouts.org/listsPhilmont e-mail list sign-up: http://lists.usscouts.org/Philmont.aspHigh Adventure –
www.usscouts.org/usscouts/highadventure.asp
Philmont Advisor’s Guide:
Published by Cooper Wright & Wally Feurtado
as a fundraiser for the Baltimore Area Council’s Philmont Contingents. The Philmont Advisor’s Guide is available for $10.75Order the Guide from the website at: www.bacphilmont.org/pag.htmlPassport to High Adventure
—
available at Scout Shop or
www.scoutstuff.org —
Item number 34245, $13.99
www.scouting.org/BoyScouts/PassporttoHighAdventure.aspx
Philmont Field Guide
— this is an excellent resource and crews should consider carrying a copy on the trail. It is available from the Tooth of Time Traders at Philmont
www.toothoftimetraders.com
Philmont
Staff Association:
www.philstaff.com
/
PhilSearch
— provides search ability and many photos of camps, etc. Can be helpful in itinerary selection
www.philsearch.org
General
Philmont information:
www.philmont.com
/Slide34
The Philmont Documentary Collection“The challenges taken on a Philmont trek pales in comparison to the difficulty of explaining it to those who have never been.”This video is an excellent resource for getting crews excited about and prepared for Philmont. It was filmed by an Austin filmmaker in 2008 and 2009 and features a “Scoutreach” crew from the Capitol Area Council contingent
.2015 Contingent -- Trek Meeting 1 -- 629-x
Available at the
Scout Shop, www.larrymclaughlin.net, or
Amazon.com.