Welcome to IPM Login into IPM by accessing the URL httpsipmowensminorcom Each vendor is given their own unique username and password Once the information is entered click Login ID: 572381
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Slide1
Vendor Training OverviewSlide2
Welcome to IPM
Login into IPM by accessing the URL
https://ipm.owens-minor.com/
.
Each vendor is given their own unique username and password. Once the information is entered, click “Login”. Slide3
Once logged in, you are directed to the
Overview of Bill-Only PO Activity
which shows all pending and completed PO requests for your login ID.
To
filter your transactions, you can use the drop down menus in the upper left to dictate the date range and hospital that you would like to view. Each column heading can be sorted. Slide4
The first step is to create a new
PO Requisition For Products.
This is started underneath the PO Request Menu by selecting
Create PO. Slide5
You have started a new
PO Requisition For Products page.
Here you will input basic information about the case. Use the drop down menus to populate the appropriate fields.
You will notice a lock icon next to the drop down menus. If you click on the icon, it will default to the selection each time you log into IPM. Slide6
Select the Hospital
:
field and special
Instructions for the Vendor
from the hospital are shown. These will help guide you through the process as well as give you additional information as needed. Slide7
If the hospital has chosen to send their patient information to IPM, enter the MRN and hit ENTER/TAB or click SEARCH to look up the patient.
If
the patient is new, click
“
New Patient”. Otherwise, type in the MRN and Case Number as instructed.Slide8
The
Edit Information
pop-up screen allows you to add or verify the patient information. Slide9
The Patient Case (sometimes used as the OR IS System Case Number) is entered in the
Patient No./Case No.
field. This
might be auto-populated after selecting the patient if the hospital sent the patient information to IPMSlide10
If
present, the
Accession No.
field is an additional field for patient information. The exact placement of patient criteria in these fields will be listed by Hospital under “instructions”. Once you have populated all the required information, click “Save”. Slide11
Adding Product to the PO Requisition
After the basic case information has been entered, you can add products that were utilized during the case. In the lower left corner, you will notice a product
Search
box. Simply enter the catalog number of the first product that was used and then click
Search.Slide12Slide13
The
Edit Item
window is for entering product specific information.
When
finished, click Save to add the product. Continue adding each product until finished.
NOTICE
:
If a product was part of a Trial, it was Wasted or Opened and not used, or the product was explanted (In & Out), use the appropriate check box to denote the circumstance. For these items, your contract may call for a reduced rate to be applied. Slide14Slide15
Applying a
Capitation
IPM allows you to apply a Capitation for the products that qualify. Simply select the product in the
Cap Select
column and click on
Calculate as a Capitation.
You will be able to apply the capitation on these products. Continue by now adding other products that might be outside the capitation. Slide16
To complete the
PO Requisition,
click
“Submit for Approval”
button.
The
Buttons
perform the following functions:
Save
Preserves your work as a draft but does not move the PO into the approval workflow
Submit
for Approval
Moves the PO Requisition into the approval process by sending an email to the first hospital approver for review.
Submit for Clarification
Allows you to submit the PO for further clarification on PO Requisition without moving it into the approval process. You are abled to enter an individual's email address along with attaching a note to outline what needs clarification.
Delete
Removes the PO from IPM. There is no way to retrieve a deleted PO. You must recreate a new PO requisition if the Delete button is
used.Slide17
Once the Hospital has generated a PO Number, you will get an e-mail notification with that information. You can also see the PO Number displayed on the
req
in IPM.
If needed, a Vendor Roll-up view of all Reps using Implant Purchase Management is available.
*Contact IPM support at info@ipm.owens-minor.com
for more information & training on this Vendor Customer Service Rep feature.