Presentation Guide 2013 HPS Annual Meeting July 711 Madison WI This Presentation Provides Information about the computers used at the HPS meeting Guidelines for developing a presentation ID: 206714
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Slide1
Computer Projection Presentation Guide
2013 HPS Annual Meeting
July 7-11
Madison, WISlide2
This Presentation Provides:
Information about the computers used at the
HPS
meeting
Guidelines
for developing a presentation
Deadlines for submittals of presentationsSlide3
Projection Computer
HPS
supplies
the projection
computer
HPS
preloads all presentations
256
MB RAM
Microsoft
Windows (2007 or later)
Microsoft
PowerPoint (2007 or later)
Not
connected to sound systemSlide4
Presentation File Requirements
One
file per presentation
*
.
pptx
format
File
totally self-contained
No
links to
:
Other files
The
InternetSlide5
Speaker Preparation
In
past meetings, some versions of Office for Mac have proved troublesome when used on a Windows
PC
If
possible, users of Office for Mac should submit their presentations ahead of
time
Reviewing
it ahead of time (the day before) in the Ready Room will benefit both the HPS and the
presenter
Print your Power Point Notes. Do not plan to use presentation notes from the power point software.
As
for all presenters (not just those using a Mac), bring a copy of your presentation on a thumb drive… just in case!Slide6
Style Guidelines
Rule
of thumb: 1 slide per
minute
A
15 minute presentation allots only 12
Minutes
for talk, 3 minutes for questions
Each
slide should have a title
In
“File->Page Setup…” window specify:
Slides
sized for: “On Screen Show”
Slide
orientation:
LandscapeSlide7
Style Guidelines (cont)
Short
phrases, not long
sentences
Use
a
rial
or similar sans serif
font
This line uses Helvetica font
The
rest of the document uses Arial
36
Point
Titles
28
Point
TextSlide8
Common Problems
Unreadable visual aids is a frequent complaint from attendees.
Follow
these guidelines to avoid the most common pitfalls:
Too
much information on a single slide. A common
mistake
is to
use
reduced font sizes to make room for more
words
. If you can’t read your lettering from 10’ away from a
laptop
display (15’ from larger monitors), then most of your
audience will have problems.
Bad
color contrast. Colors that look good on your monitor
do
not necessarily view well when projected.Slide9
Special Fonts and Symbols
Special
fonts, symbols, bullets not on projection
computer
Watch
out for:
Wingdings
, Monotype Sorts
Scientific
symbol fonts, Asian language fonts
MS
Line Draw
Can
embed TrueType fonts in file:
Select
“Tools->Save Options->Embed TrueType
Fonts
” from the
dialog box
that appears when the
“
File->Save As…” menu is selected.Slide10
Contrast
High
contrast
very important
Use
light lines/text on a dark background
Foreground
: White, yellow, light cyan
Background
: Black, dark blue, dark brown
Caution
:
Red
,
orange
or
blue
lettering and
lines
become unreadable when projectedSlide11
Display Speed
Slides
should display instantly
Do
not distract the audience with slow
transition
effects
Avoid
overuse of slow graphics, fonts and
special
effectsSlide12
Transitions Between Slides
In
general, special animation should not be
used
when changing from one slide to
another
Usually
highly distracting to
audience
Use
only as special attention getter
Default
settings should be:
Effect
: No
transition
Speed
:
Fast
Advance
: On mouse clickSlide13
Transitions Between Lines
Can
be highly
effective
Focus
attention on a specific line of a
slide
Dim
previous lines for more emphasis on
current line
Transitions
should be
instantaneous
Be consistentSlide14
Presenting Information: Diagrams Keep
diagrams
simple
Easy to
view
Make text
readable
Use all space in
rectangle
Example follows on next slide:Slide15
Backplane ASP Connections
PSBM
Board 3
ASP
Board 2
ASP
Board 1
ASP
tdo
tms
tdi
trst
tckSlide16
Presenting Information: Graphs
Keep graphs simple
Eliminate or subdue distracting grid lines
Use large font sizes
Example follows on next slide:Slide17
Fault Coverage vs. No. of Vectors
0
20
40
60
80
100
1.0E+01
1.0E+03
1.0E+05
1.0E+06
No. of Vectors
Fault Coverage (%)Slide18
Some Bad Examples, or “How to Annoy the Audience”
Overuse
transition effects
Focus
the audience on your slides, not the speaker
Try to use every feature PowerPoint has to offer
The
next slide shows examples of bad practices that
should
be avoided
:
Bad
slide
layout
Improper
color
use
Transition
effects gone
madSlide19
This
slide has no title. Titles help guide the audience through
the
talk. All slides except photographs should have a title.
The
type on this slide is too small. It’s readable here, but when
projected
, only the presenter and maybe those in the front rows
will
be able to read it. Those in the back will be completely lost.
USE
OF ALL CAPITAL LETTERS OR ITALICS ALSO MAKES
SLIDES
DIFFICULT TO READ.
Use
dark backgrounds with light letters!
This
slide would be easier to follow if indentations were used.
Don’t
design your slides to stand alone. They are a guide to
your
presentation. If they were understandable by themselves,
we
could just publish them and forget about presentations! Your
slides
support what you say, they don’t replace it.
This
slide has too many words and too many points. Keep your
slides
under nine lines.
Distracting
transition effects
!Slide20
Deadlines
May 15: Presenters and chairs must be registered to be included in the final program
June 14: Final version of PowerPoint presentation uploaded
July 7-11:
Check in and practice
presentations
in Speaker Ready Room
July 8-11:
Oral presentations at HPS
meeting
; check
the Final Program on the HPS.org website for
specific
day
and time of your
presentationSlide21
Presenter/Chair Information
Here is information that will assist you in preparing for your presentation or chairing your session
Oral Presentations – Use Computer Projection Presentation Guidelines
Poster Presentations - Click
here
for Poster Presentation Guidelines
Session Chairs - Click
here
for Session Chair Guidelines