in the Department of Medicine Alison Beyer Willis Sr Financial amp Administrative Manager Nicole RC Sedlak Financial Manager Department of Medicine Geisel School of Medicine at Dartmouth ID: 632734
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A Day in the LifeGrant Application and Management in the Department of Medicine
Alison Beyer Willis
Sr. Financial & Administrative Manager
Nicole
R.C. Sedlak
Financial Manager
Department of Medicine
Geisel School of Medicine at DartmouthSlide2
Grant AdministrationIdentify grant funding opportunitiesDisseminate information in a targeted fashionProvide advice and direction to Faculty and other researchersMentoring ProgramsSlide3
Grant ApplicationsBudgetingEffortCostsApplication RequirementsSubcontractsCost-Sharing
Foreign involvement
Indirect Costs
Conflict of Interest Disclosures
DeadlinesSlide4
Regulatory ApprovalOther SupportCost SharingEffortHiringPatient CohortContract Negotiation
Waiting, Waiting…
Congratulations, it looks likely your grant will be funded!
Now what? There’s a LOT you can do to get ready. When you get an indication of possible funding, contact your Grants Manager to get some help getting things rolling.Slide5
Notice of Award Budget vs. AwardSubcontractsRegular Terms and ConditionsSpecial Terms and Conditions
Project Period
Budget Period
Award NumberSlide6
Account SetupSeparation of Accounts per ProjectMultiple Funding Sources per ProjectEffective DatesRegulatory Compliance – IRB/IACUCCalculating Indirect CostsSlide7
Project ImplementationReview of BudgetPersonnel and HiringInitiation of Sub-awardMaterials neededEquipment neededFacilities neededSlide8
Interim ProgressCommunication with PI and research teamAccounting Statements and ForecastingInterim MilestonesSub-award MonitoringSpending adjustmentsPeriodic and Annual Reports – Financial and ScientificPersonnel Changes
Prior Approvals
Internal Controls
Expenses – Reasonable Allowable and AllocableSlide9
PublicationsIndication of FundingPublic Access Policyhttp://publicaccess.nih.gov/NCBIhttps://www.ncbi.nlm.nih.gov/account
/
MyBibliography
http://www.ncbi.nlm.nih.gov/books/NBK53595
/Slide10
CloseoutExpenses final reviewSub-awards and other agents
Overspending
Residuals
Final Reconciliation
Final
figures
statement/closeout statement
No-cost
extensions
Final Progress Reports
Final Invention StatementSlide11
Asante sana!Summary:Communication is essential.
Regular/frequent review and oversight makes things easier in the long run.