anupalan 27 28 Secretarial Management System About anupalan The idea of anupalan 2728 was conceived immediately with the enactment of the Companies Act 2013 and took several months to develop and implement in a group with a listed company and more than 20 other companies including s ID: 138720
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Copyrights © 2014 anupalan.com
anupalan
27
28
Secretarial Management SystemSlide2
About
anupalan
The idea of
anupalan
2728 was conceived immediately with the enactment of the Companies Act, 2013 and took several months to develop and implement in a group with a listed company and more than 20 other companies, including subsidiary companies. anupalan has been created to meet the stringent requirements thrown upon the corporate world by the Companies Act, 2013.anupalan is an initiative of Coral Soff'wares Ltd, engaged in development of business software products since 1988 which has to its credit, ACE - Business Accounting Software, X-ise - India's first Central Excise Software and CORALerp - a comprehensive and well integrated ERP for the Indian business.Slide3
anupalan
Services
anupalan
2728 - Secretarial Management SystemCompany Web Site Audite-filing AssistanceManaged Secretarial ServicesSlide4
A.
anupalan
27
28 - Secretarial Management SystemBasic FunctionalitiesA1. Electronic maintenance of secretarial recordsA2. Filing & retrieval SystemA3. Compliance managementA4. Legal notices trackinganupalan 2728 is a cloud based application software.Slide5
Maintenance of all secretarial records in electronic form as per the Companies Act
The data captured is activity / events based which integrates various relevant data and generates multi-fold secretarial reports, registers & documents
Secured system with
automatic scheduled backup
to meet the stiff requirements of the Rule 28 the Companies (Mgt. & Admin.) Rules, 2014Facilitates various disclosures, filings and enforcement of secretarial standardsFacilitates electronic inspection of recordsProvision for digitisation of even past recordsFlexibility to maintain records of multiple group companies
Related-party list & disclosures
A1. Electronic Maintenance of Secretarial RecordsSlide6
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Electronic Maintenance of Secretarial Records
Master Creation
Bodies / Committees
Business, or Resolution templatesCompanyDesignationsDocument Group
KMPs
Statutes
Secretarial Setup
Relatives
Statutory Registration
Nos
Classification of Task
Country
Department
States of a Country
Classification for Analysis
Grouping of Contacts
Work Flow
Entry Screens
Company Announcements
Certificates / Legal Documents
Key Appointments & Cessation
Legal Notices / SCN / Incidence
Meeting – SecretarialNotice & AgendaLegal Notice - Status updateCompliance FillingBank ReceiptBank PaymentCredit NoteDebit NoteJournal ProperCharge – RegistrationCharge - Satisfaction
The data captured is activity / events basedSlide7
...
Electronic Maintenance of Secretarial Records
(Menu of SCMS Software)Slide8
Reports & Registers available
List of Directors
Body/Committee Activity Summary
Body / Committee - Attendance Register
Certificates & Renewals ReportDuty Payment Monitoring ReportCovering letter for Form MBP.1List of Office BearersMinute extract from NoticeMinute extractNotice of Interest - Form MBP.1Register of Directors & SecretariesRegister of Business Transacted
...
Electronic Maintenance of Secretarial Records
Register of Corporate Announcements
Register of Common Seal
Return filing Monitoring Report
Register of Directors Shareholding
Register of Returns filed
Register of Notices
Related Party List
Related Party Transaction Register
Related Party Summary
Register of ChargesSlide9
A2. Filing & Retrieval of Documents
[Digital repository of documents – filing & retrieval System]
Digitally capture key documents / certificates of each group company, like Certificate of Incorporation, etc.
Digitally capture all returns filed (MCA & for other compliances) along with
pdf files, SRN, etc.Digitise entire flow of Notice to Minute procedure leading to many benefits as per Secretarial StandardDigitise Corporate AnnouncementsAccess rights could be defined for Filing (attachment) of documents and can be independent of the access to respective compliance filing entry screens.Comply-on-the-fly: retrieve documents just by sending e-mail.Slide10
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Filing & Retrieval of Documents
(Document Creation &
Document Filing Tool)Slide11
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Filing & Retrieval of Documents
Comply-on-the fly: retrieve documents by sending e-mail
(Extract of the e-mail received)Slide12
A3. Compliance management
Statutes / Regulations
Specify statutes as may be applicable for an entity (create new ones, statutes can be country or state specific)
Specify person responsible for compliance of each statutes (for each entity)
Specify compliances (like returns & statutory payments required to be filed under each statutes (along with attributes such as, periodicity, due date, penalties, etc.)This sets up the ground for a pro-active compliance regime(Statute Creation)Slide13
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Compliance management
... Statutes / Regulations
(Compliance Creation)Slide14
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Compliance management
Compliance filings
Compliance filings by respective compliance in-charge to be done, for each statute – entity – and period
Documentary evidence of compliance filings can also be digitized in the system, like scanned images of challans, .pdf files of e-filings or any other binary filePro-active e-mail & sms alerts to respective compliance in-charge about the forthcoming compliances falling dueComply-on-the-fly: check compliance status simply by sending e-mail
(Compliance Filing)Slide15
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Compliance management
Comply-on-the fly: check compliance due/status just by sending e-mail
(Extract of the e-mail received)Slide16
A4. Legal Notice Tracking
Record legal notices received
Assign Task to attend it
Record progress of hearings, etc
Update status of legal notices / cases periodically for disclosure in Corporate Governance reportReportsLitigation trackerHistory of each notice / caseTask status pending with various employees / consultantsSlide17
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Legal Notice Tracking
(Legal Notice & its status update)Slide18
B.
Company Web Site Audit
The Companies Act, 2013 and the Listing Agreement mandates more than 30 disclosures to be made on a company website.
anuplan
offers diagnostic audit to find out non-disclosure and also suggests improvement in overall visibility of existing disclosures.Slide19
C. e-filing Assistance
anupalan
assists companies in e-filing of various returns and disclosures on SEBI, NSE, BSE & MCA platform.Slide20
D.
Managed Secretarial Services
anupalan’s
Managed Secretarial Services endeavours to take away the burden of secretarial compliances and help top management to focus on their business in the increasingly competitive business environment.
In this package, we completely manage the onerous Secretarial function by providing trained manpower together with anupalan 2728 setting appropriate processes in place for interface between the client and our team.Slide21
anupalan.
comGRC System & Services
comply@anupalan.com
l
+91 70440 83101Suite # A307 l 157c Lenin Sarani l Kolkata 700013 l
INDIA
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