FYAP May 7 2015 Julie Wammack Sponsored Research Administration WHAT DO WE DO AT SRA Objectives or How to submit an external proposal Proposal Development Agency documents FSU documents ID: 129471
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Slide1
Proposal Development and Submission
FYAP
May 7, 2015
Julie Wammack
Sponsored Research AdministrationSlide2
WHAT DO WE DO AT SRA?Slide3
Objectives or
How
to submit an external proposal!!
Proposal Development
Agency documents
FSU documents
SRA Review and Approval
Proposal Submission
Electronic Systems – FastLane, grants.gov
Email or hard copy submission
processSlide4
Contact Sponsored Research!
Administrators are
a
ssigned by departments
list on our website
Help us help you, or:
what your administrator needs to know asap
(who, what, where, when, and how)
The 3 day submission policy!
Please send items as soon as you have themSlide5
Three-Day Submission Policy
Documents should be received in ready-form for submission!Slide6
Agency Documents
Solicitation
(funding announcement, BAA, RFP, RFQ, etc…)
Description – eligibility
, limited submissions, etc.
Deadlines!!!
Program
requirements; budget restrictions
PRE-proposal
? Letter of Intent?
Other info –
merit review, reporting
, etc.
Agency guidelines
Formatting
Page
limits
Application
package –
grants.gov or
upload documents into FastLane, NSPIRES
Program specific documents – biosketch, current/pending support, facilities and equipmentSlide7
Standard
NSF Grant Application
Project Summary – 1 page
Overview, intellectual merit, broader impacts
Project Description (narrative) – 15 pages
Includes intellectual merit and broader impacts
Results of prior NSF support
Budget/Justification - 3 pages
References
Biosketches – 2 pages – specific format
Current/Pending Support for all senior personnel
Facilities/Equipment
No quantifiable financial information
Data Management Plan – 2 pages
Postdoc mentoring plan if requesting support for a postdoc
7Slide8
FSU Proposal Requirements
Proposal Transmittal Form (or OMNI)
Budget
Budget justification
Scope of work
Internal approvals as neededSlide9
Proposal Transmittal Details
Fill it all in! - Instructions available
Deadline and other solicitation info
PI/Co-PI information
On or off campus?Subcontracts?Continuation?Certifications
Tuition waiver code
Effort
Keywords
Conflict of interest / PHS – FSU’s EDMS system
Get everyone to sign!
Don’t forget ‘other named faculty’Slide10
OMNI Proposal Submission
OMNI proposal = PTF
Everything can be attached electronically
Approvers ‘sign’ using OMNI workflow
Instructions available:OMNI Proposal Quick Entry OMNI Proposal GuideSign in to OMNI and navigate to financials>grants>proposals>maintain proposalSlide11
Budget & Budget Justification
SRA reviews: Accurate? Allowable?
Your budget:
use the Facts Sheet
!
Fringe rate
Indirect cost rate
Tuition rates
Other important information
The justification should
be a ‘budget map’
How did you arrive at salary
numbers?
What is the fringe rate you used?
Travel details
Subcontractor /subaward detailsSlide12
Special Budget Justification Points
Travel
Tech purchases
Subaward/subrecipient details
BudgetJustificationScope of workLetter of commitmentIs your planned subaward for more than 50%?
Contractor/Vendor
quotesSlide13
Direct Costs (2 CFR 200.413)
Direct costs – can be identified specifically with a sponsored project, such as:
Salary/personnel
Fringe benefits
TravelEquipment
Materials and supplies
Tuition
Subcontracts
Consultants
Other direct costsSlide14
Indirect Costs (2 CFR 200.414)
Also known as F&A or overhead
Indirect costs cannot be identified specifically with any project.
Federally-negotiated rate, others may vary by proposal
Rate always based on:AgencyLocation (on or off campus)
Type of project
Solicitation
Use the facts sheet!Slide15
Indirect Cost Calculation
Base – dollar amount for calculating indirect costs
Modified Total Direct Costs (MTDC)
Excludes
tuition, equipment, and subcontracts >$25,000, capital expenditures, patient care, facility rental, participant support costs, scholarships & fellowships.
Federal and federal flow-through proposals (excluding State of Florida)
Total Direct Costs (TDC)
Only excludes
tuition (FSU policy)
State
of
Florida agencies
Florida Water Management Districts
Local Florida GovernmentsSlide16
Indirect Cost Calculation
MTDC (NSF)
TDC (FDOT)
On campus research 52%
On campus research
10%
Salary
50,000
50,000
Equipment*
10,000
10,000
Supplies
3,000
3,000
Publications
2,000
2,000
Tuition*
11,712
11,712
TOTAL DIRECT COSTS
76,712
76,712
Indirect Cost
BASE
$55,000 (MTDC)
$65,000 (TDC)
Indirect costs
(base x rate%)
$28,600
(base x .52)
$ 6,500
(base x .10)
TOTAL REQUESTED
$105,312
$83,212
*
Items in
red
are excluded from the indirect cost baseSlide17
Salary and Fringe Benefits
Calculate salary based on percent effort and actual salary
Add fringe
Add insurance
Escalation is allowedSlide18
Administrative & Clerical Salaries[§200.413(c)]
Normally treated as indirect costs
May be charged as direct costs:
Services are integral to project
Individuals can be specifically identified w/projectFunds are included in the budget or have prior written approval of agencySlide19
Equipment – Materials/Supplies
Equipment (2 CRF 200.33)
$5000+; Useful life of one year
Materials/Supplies (2 CRF 200.94)
Broad categories (glassware, labware, chemicals, art supplies)Computing Devices
(2 CFR 200.20)
<$5000/unit
Office
supplies are not allowed on federal
awards because they are included in the indirect costs.Slide20
Computing Devices (§200.453)
May be charged
as direct costs
if they are
Essential, Allocable, But
not solely dedicated, to the performance of a Federal award.Slide21
Tuition
Matriculation
f
or all grad students –
FSU policy9 hours per semester / 27 per calendar yearEscalation is allowedIf not asking from agency, need another source for paymentSlide22
Subrecipient or vendor/contractor?
Are
we buying a service or collaborating on
research (assigning
a portion of the work)?Why is this important?
It determines the type of award agreement
It affects the indirect cost calculation!!
What
is the relationship to FSU?
Service =
contractor/vendor
Collaborator = sub recipient /subawardSlide23
Consultants
Outside individuals
NOT FSU employees
Usually daily rate
Typically subcontractClarify subawardee/contractor relationshipConsult with your administrator Slide24
Other Direct Costs
Publications
Auxiliary charges (CAPS)
Shipping (with tracking)
Miscellaneous (animal per diem)Remember – general office supplies and postage are not allowable!Slide25
Cost Sharing
What is cost sharing?
Project costs not paid by sponsor
Cost sharing is quantifiable:
effort or dollars“Project enhancement” or available resources that are not quantified are not
considered cost
sharing
Agencies have different policies – NSF prohibits cost sharing
FSU’s policy is
not to cost share
unless
required by agencySlide26
The Science…by any other name…
What is it?
Project narrative
Technical volume
Scope of workProject descriptionTHE PROPOSALThis is the most important part of your proposal!!Slide27
Other Documents or Forms
Requirements vary by sponsor or agency
Could include these, others, or none:
References
Current & Pending Support CV or biosketchSpecific Aims (NIH)Data Management Plan (NSF)
Mentoring
Plan (NSF)
Letter of Commitment from FSU
Certifications - IndustrySlide28
Internal Approvals
Cost Sharing Commitments
Nondisclosure agreements / Intellectual Property*
Terms & Conditions at proposal Slide29
SRA Review
We are charged with reviewing the proposal on behalf of FSU
We review all the documents looking for compliance with agency requirements, FSU policies and regulations, as well as federal and/or state regulationsSlide30
Submit Your Proposal
After Sponsored Research review and approval, it’s time to submit!
What does this mean to you?
SRA will submit electronic packages
Hard copies can be picked up at SRA for department to mail or deliver
Emailed proposals – PI choiceSlide31
NSF FastLane
FastLane account is required
Contact SRA
PI completes proposal and uploads to FastLane
Can authorize department to view/edit as ‘other authorized user’Only PI can release the proposal to SRAFastLane demo siteSlide32
Grants.gov
No individual registration*; FSU is registered
Resources on the website; User Guide
PI completes, SRA submits
*some fellowships require the individual to submit through grants.gov so registration may be requiredSlide33
FedConnect
Search for opportunities
No need to register
Individual listings will link to grants.gov for the application package
Submit through grants.govSRA will retrieve award from FedConnectSlide34
Questions?
Contact Us!
Julie Wammack
jwammack@fsu.edu
644-8945
Sponsored Research Administration
644.5260
srs@mailer.fsu.edu
Staff directory
:
http://www.research.fsu.edu/research-offices/sra/staff-assignments
/