EasyChair AMS WMC and AMS Annual Conferences Contents Managing Your Track Assigning Submissions to PC MembersReviewers Monitoring the Progress of PC MembersReviewers Making Decisions as a Track Chair ID: 730919
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Slide1
Track Chairs: How to Assign Submissions to PC Members/Reviewers in EasyChair
AMS WMC and AMS Annual ConferencesSlide2
Contents
Managing Your TrackAssigning Submissions to PC Members/Reviewers
Monitoring the Progress of PC Members/Reviewers
Making Decisions as a Track ChairSlide3
Log in to EasyChair
https://easychair.org/account/signin.cgi
EasyChair
account setup instructions are located at AMS-web.org under the “help” tab in the menu at the top of the page
. Slide4
EasyChair Navigation
“Submissions” tab
-
allows authors to submit papers and track status
.
A
ll of your papers are
listed
here.
“Reviews” tab - allows you to see progress of reviews for which you have responsibility.“Status” tab – allows you to track progress on paper submissions and entering decisions; provides an instant overview of progress at any given time.“Assignment” tab - facilitates paper assignments to PC members/reviewers.“PC” tab – allows you to see when and if a PC member/reviewer has logged in.“Events” tab - displays a listing of events.“Email” tab - stores all email and allows you to send group emails.“Administration” tab - provides access to key functions. “WMC_20 Canterbury” tab - allows templates to be modified, among other things. The tab will list the specific conference you’ve selected. “Support” tab - gives a link to the help desk.“News” tab – provides news about EasyChair.“EasyChair” tab - allows you to access any conference for which you have logged in and information about EasyChair. Slide5
Managing PC Members/Reviewers in Your Track
Click on “Interactive Assignment.”
We got here by clicking the “Assignment” tab Slide6
Managing PC Members/Reviewers in Your Track
Clicking on the parentheses by a PC member/reviewer’s name assigns and
unassigns
papers.
The “Interactive Assignment” webpage will list all PC members/reviewers. Slide7
Assigning Submissions to PC Members/Reviewers
Clicking by one’s name places a “1” in the first column, assigning a PC member/reviewer his or her first paper to review. A “2,” for example, would mean two reviews assigned. A number in the second column indicates how many reviews have been completed.
When finished, click on “Send Assignment.” Then inform reviewers by using the email template that appears. Slide8
Assigning Submissions to PC Members/Reviewers
Complete the “Assignment Notification” and click “Send Email to PC members.”
Select who will receive the assignmentSlide9
Assigning Submissions to PC Members/Reviewers
Once you send assignments your PC Members, they can now login and review the manuscript
Clicking the “status” tab will take you to the review monitoring pageSlide10
Monitoring the Progress of PC Members/ReviewersSlide11
Monitoring the Progress of PC
Members/Reviewers
We are in the “Status” tab
The status tab gives you an overview of the current status of all papers in your track.
To view detailed information about a specific submission, click on the “submission” tabSlide12
Monitoring the Progress of PC Members/Reviewers
We are in the “Submissions” tab
Here you can access detailed information about each submission.
Click on the Blue “I” for more information about each submission in your trackSlide13
Use this menu to interact with a specific submission
Monitoring the Progress of PC
Members/Reviewers
To get here we clicked on the Blue “I” located to the right of a paper when on the “submissions” tab page. – look at previous slide for illustrationSlide14
Checking Reviews & CommentsSlide15
Checking Reviews & Comments
Clicking the paper title will give you access to the reviews and comments for that specific submission
We are in the “Status” tabSlide16
We got here by clicking the submission title on the “Status” page
You can change decisions and see individual reviews from this page
Checking Review StatusSlide17
Easy Chair uses the term “
SuperChair” to refer to conference/congress program chairpersons. Track Chairs are not SuperChairs. Conference Program Chairs or the VP of programs authorizes the release of official Accept/Reject notices through the
EasyChair
system ONLY after all track chairs have entered their accept/reject decisions for each submission. Thus, track chairs Do not send the formal notifications of accept/reject, which are sent through the system. As a track chair, you do not have
SuperChair
capabilities.
Track
chairs may informally communicate the likely acceptance outside of using
EasyChair
(if an author inquiry arrives) if allowed to do so by super chairs.
From time to time, a track chair may get a request for a letter on official university stationary. Track chairs may send a letter on their school stationary to anyone requesting a formal acceptance letter (following the reception of an official acceptance email from EasyChair). Templates for acceptance, rejection and reviewer thanks are available in the timeline document.Remember to thank your PC members/reviewers.Notifying Authors