publishing your work in peer-reviewed - PowerPoint Presentation

Slide1

publishing your work in peer-reviewed journals

NAME

OSA Fellow

AFFILIATION

LOCATION AND DATE OF PRESENTATIONSlide2

Overview

Preparing to write your manuscript

Types of papers

Journal

selectionEthical guidelinesDefining authorship

Sections of an

article

Submission

process

Peer

review

p

rocess

OSA

and partner journalsSlide3

Preparing to

Write Your Manuscript

What

is the novelty?

What is the message?Put it in context—need appropriate refsHave it read by othersDon’t make it longer (or shorter) than needed

Invest time in writing wellSlide4

Preparing to

Write Your Manuscript

Choose

appropriate

co-authors Choose appropriate journal (

don’t aim too high and don’t aim too low

)

There’s more to a journal than its Impact Factor

Read the journal’s Author webpage

Use the correct formatSlide5

Types of Papers

Research articles

Reviews

Letters

Comments/RepliesDiscussion Errata

Conference proceedingsSlide6

Journal Selection

Specialized



broad interest

TheoreticalappliedFull-lengthletter

Subscription



open access

Timeliness of publication process

Journal reputationSlide7

Ethical Guidelines

Obtain

necessary

clearances

Submit to one journal at a timeDeclare any conflicts of interestGive proper attributionSlide8

Ethical Guidelines

Obtain permissions

Do

not fabricate

data Comply with internationally recognized principles for use of animal and human subjects in research

Word by word copying

is

strongly discouraged, but

if necessary must

be

given

proper

attributionSlide9

Defining Authorship

Authors make substantive contributions:

Basic

physical ideas or discussion

Laboratory experimentsDetailed calculationsAll authors share

responsibility

and

accountability

for

publication

contentSlide10

Alternatives for Assigning Credit

Citation

Private conversations

referenced in

publications only with permissionAcknowledgementContribution is not significant enough to list

as

author, must obtain

permission firstSlide11

Types of Authorship

Lead author

Primary responsibility, most substantial contribution, usually first author

Submitting author –

deals with journalCorresponding author Person interested individuals contact,

predictable address; usually submitting author

Last author

Alphabetical or least contributor, sometimes head of labSlide12

What Order?

In some fields, student is first author if based primarily on Ph.D. dissertation

Order is often independent of relative status/rank of authors

Should be discussed at start

Change order only with permission of allNo addition of authors after submissionSlide13

Discussing Authorship

Should begin at start of research

Open and professional discussion

Order may reflect contribution or could be alphabetical

Identify expected contributions, roles, and tasks of each potential authorCan change over time, renegotiate as needed (prior to submission)Slide14

Authorship and Submission

List

affiliations of each author

Allow all authors to review and comment

prior to submissionJournal will send email toall authors – Be ethical!Slide15

Sections of an Article

Title

: informative, accurate, concise

Example of good title

Repetitively pulsed tunable dye laser for high resolution spectroscopyExample of bad title A Unique, Novel Object-Detection Model that Improves upon

that

of Wang et al

.Slide16

Sections of an Article

Abstract

Problem and objectives

Methodology

Findings and ConclusionResearch’s effect and impactCheck journal style guide for abstract length restrictionsSlide17

Sections of an Article

Introduction

Problem to be addressed

Background and literature review

New developments and principle resultsResearch purpose and methodSlide18

Sections of an Article

Main Body of Paper

Problem

Theory and experiment

ResultsFigures/multimediaSlide19

Sections of an Article

Discussion

Results viewed in larger context

Comparison with other related work

SignificanceSlide20

Sections of an Article

Conclusion

Summary (no new information)

Statement of specific conclusions

Future considerationSlide21

Sections of an Article

References

Numerical order by appearance

Follow journal’s style guide

EndNote and BibtexSlide22

Sections of an Article

Appendices

Supplementary material

Material valuable for specialist

AcknowledgmentsTechnical assistance/useful commentsFinancial support/disclosuresSlide23

Writing Your Paper in English

Grammar, punctuation, spelling, terminology

Logical sentence structure, clarity of content

Common weakness is omission or misuse of “the” and “a”

Suggestions

Use shorter sentences

Read papers in English in leading research journals

Ask colleagues for helpSlide24

Basic Acceptance Criteria:

Standard Research Articles

Work relevant to journal scope

Results significant to field

Incremental work discouraged

Discussion, conclusions supported by data

Work placed in proper context

Equations, figures, tables, multimedia contribute to presentation

Well-written and logically organizedSlide25

Before You Submit

Language Review

http://languageediting.osa.org

Style review

Journal style guideBrowse published articlesFollow online submission processSlide26

Submission Process (OSA)

PRISM – www.prism.opticsinfobase.org Slide27

Submission Process

Select Appropriate JournalSlide28

Submission Process

Copyright

agreement

Authors

transfer copyright

to OSA

Retain rights for

author reuseSlide29

Submission Process

Title and Abstract

Note if for

feature issue

Note related

papersSlide30

Submission Process

Upload

Word,

TeX

Cover letter

Author

responseSlide31

Submission Process

Multimedia

Video

Audio

Tabular data

Images

OtherSlide32

Submission Process

OCIS Codes

Add keywords

Select

primary code

Enter same

codes

as listed

on the

paper

Free-form

keywordsSlide33

Submission Process

Co-authors

E-mail address

required

Notified

when submission

completeSlide34

Submission Process

Reviewer

suggestions

3 names

required

Designate

non-preferredSlide35

Submission Process

Funding/Page Charge

Information

(Subscription journals)

Note NIH funding

Overlength

charges

OA journals have

mandatory chargesSlide36

Submission Process

Submission completed!

Auto acknowledgment sent

Official submission

confirmation

to followSlide37

Peer Review Process (OSA)

Initial quality check by staff, Editor

Editor in Chief assigns appropriate Topical/associate editor

Topical/associate editor handles

manuscript

contacts possible referees

waits for reports

makes first decision

makes final decision

manuscript sometimes sent for

rereviewSlide38

Peer Review Process

Reviewer recommendations

Accepted

as is

Requires

further revisions

Referred

to another journal

Rejected

Peer review comments should help produce a better manuscriptSlide39

Peer Review Process

Manuscript Decisions

Editor makes decision after peer review

If revisions are requested

Authors may resubmit revised manuscript

A cover letter should explain each change

Editor may refer back to review

Editor makes final decisionSlide40

Peer Review Process

Suggest

a few referees, but make sure

that:

They

aren’t just the big names in the field

They are not closely linked to you.

You can

ask for reviewers to be excluded,

but don’t

go overboard

Associate

Editor is not required to grant request (though generally tries) Slide41

Referees

are not your enemy—consider them

an

ally who can help improve your manuscript

Treat them seriously (one revision allowed)Deal with each and every point

- You

don’t need to agree with all of

them

Can make additional changes

Don’t cast aspersions on

referees, or

try to guess the referees’ identity (you are likely to be wrong)

Be courteous to

referees

&

editors

Peer Review Process

Dealing with referee’s

comments:Slide42

Peer Review Process

If manuscript is rejected

Act on reviewers comments before

submitting elsewhere

OSA strongly discourages resubmitting rejected papers to other OSA journals

You can appeal but most are turned down

Advice:

put in your drawer for a week or two weeks, reread referee reports, rewrite and submit to other journal. Slide43

Your

Participation

in the

Process

Referees

and Editors

are volunteers

Be generous with your own

time as a reviewer

Refereeing

is a necessary cv

item, shows engagement in the community

Refereeing

record

is considered for

Editorial

Board candidates

Point out suspicions of unethical behaviorSlide44

Comments and Questions?

For a copy of slides or further questions,

email me at

EMAIL ADDRESSSlide45

OSA JournalsSlide46

OSA Partner JournalsSlide47