like herding cats doesnt it Super Bowl commercial from EDS an HP Company Shashi Singaravel Alfons Staerk Senior Program Managers Microsoft Corporation Collaboration with Site Mailboxes Exchange and SharePoint together ID: 336521
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Slide1Slide2
r
unning projects sometimes feelslike herding cats. doesn’t it?
Super Bowl commercial from EDS
, an HP Company Slide3
Shashi Singaravel, Alfons StaerkSenior Program ManagersMicrosoft Corporation
Collaboration with Site Mailboxes: Exchange and SharePoint togetherUSX301Slide4
Agenda
Functional overview (100)What are site mailboxes?Admin controls (200)How do I control site mailboxes in my org?Diagnostics and support (300)How can I identify and diagnose issues?
Q&ASlide5
Key takeaways
Site mailboxes are designed for project teamsThey bring documents and emails together in Outlook and SharePointSite mailboxes can be provisioned and managed by end users
Policies help admins control
where and how users can provision site mailboxes
The easiest experience is in
Office 365Slide6
Functional overviewSlide7
Demo:End user experience
Alfons StaerkSlide8
Integrated views and access for users
Site Mailbox
Membership
Shared Storage
Management
Owners
Members
Exchange Site Mailbox
SharePoint Site
IW Views
Provisioning
Lifecycle
Outlook
SharePointSlide9
Site mailboxes in Outlook
Outlook 2013 Professional Plus can show up to 10 'pinned' site mailboxes at any timeUser needs to be in the site’s default owner or member group as a individual user (not a security group)User’s personal mailbox needs to be on an Exchange 2013 serverEach site mailbox shows an Inbox and one or more Document Libraries
SharePoint document libraries are synced if they appear in the site’s Quick launch menuSlide10
Opening documents from SharePoint
Exchange and Outlook store links and metadata to SharePoint documents, not the document contentOffice Document Cache ensures seamless sync and access, regardless of how document was opened
1. User double clicks on doc in Outlook.
2. Outlook passes URL of doc to right client app.
3. Office Doc Cache
checks
if
an
offline copy exists or whether to connect to server.
4. Doc is
opened in client directly against doc in SharePoint.
App never realizes doc was opened via Site Mailbox link.Slide11
Syncing from SharePoint
Only specific document metadata is synced into Exchange/Outlook (e.g. document title, author, change date,…)Membership is mastered in SharePointThe membership and document sync timing is primarily
usage-drivenSlide12
Admin controlsSlide13
How to get site mailboxes
Office 365 – Sign up and, just use it! On-premise –
Few
pre-reqs, and scripts are readily available for set
up.Slide14
Pre-reqs (on premise)
Configuration RequirementsSharePointUser
profile synchronization configured for farm
SSL-enabled
web application
Exchange
Auto-Discover set
up
Proper
RBAC roles to access and manage site mailboxes
Version
Requirements
Exchange & SharePoint
server on 2013
Outlook Professional Plus 2013 & personal mailbox on Exchange server 2013
SharePoint and Exchange servers for a site mailbox have to be on the same premise
(users can
be on cross-premise)Slide15
Setting up topologies
SharePoint
US.Contoso.com
CA.Contoso.com
EU.Contoso.com
target@america.Contoso.com
america.Contoso.com
europe.Contoso.com
Exchange
Topology Setup
Simple:
Specify the exchange domain to provision Site Mailbox.
Custom:
Specify the target database in Exchange Server to provision Site Mailbox via anchor mailbox. e.g. : Geo Partitioning, mixed version of Exchange in the forest
.Slide16
Out of the box – from SharePoint
siteUsers create a new site, ensure that it has members and ownersSite owner installs Site Mailbox app (the Site Mailbox app can also be found in SharePoint apps)Any user who clicks on the app will kick off provisioning of the Site Mailbox
Customized
self-service provisioning from
Outlook
Outlook can be pointed to a URL that points to the generic self-service provisioning page (…
/_layouts/15/
SelfServiceCreate.aspx?Context
=Site
) for sites or a customized page that also installs the site mailbox app
Set/Get-
OrganizationConfig
–
SiteMailboxCreationURL
“http
://
contoso.com/NewSites.aspx”
Creating site mailboxes
with provisioning systems
Automated provisioning systems can create the SharePoint site and install the Site Mailbox app
After that they will create a new Site Mailbox and link it to the SharePoint site
New-
SiteMailbox
–
DisplayName
“Matter CS85001“ –SharePointUrl
"http://sites/CS85001"Provisioning a site mailboxSlide17
Site mailbox lifecycleSlide18
Demo:Setting up policies
Shashi SingaravelSlide19
Other things to consider
Email de-duplicationStores only single copy of a message in the mailbox.Enable de-duplication Check if the email de-duplication attribute “RemoveDuplicateMessages” is enabled or disabled (default = disabled)Get-SiteMailbox –Identity SMO-FY14SalesReportSet-SiteMailbox –Identity
SMO-FY14SalesReport –RemoveDuplicateMessages 1
Cross premise support scripts
Enables synchronizing of site mailbox objects from Office 365 cloud into on premise Active Directory to support access for on premise users.
http://www.microsoft.com/en-us/download/details.aspx?id=38406
Slide20
Diagnostics and supportSlide21
Demo:End user diagnostics
Shashi SingaravelSlide22
End user self-helpSlide23
Admin Diagnostics
Certain members can’t access Site MailboxCheck the membersGet-SiteMailbox –Identity SMO-FY14SalesReport | flSlide24
Admin Diagnostics
Certain members can’t access Site MailboxCheck the membersCheck the sync statusGet-SiteMailboxDiagnostics SMO-FY14SalesReport | flSlide25
Admin Diagnostics
Certain members can’t access Site MailboxCheck the membersCheck the sync statusInitiate force sync & check the membersUpdate-SiteMailbox SMO-FY14SalesReport | flSlide26
Admin Diagnostics
Certain members can’t access Site MailboxCheck the membersCheck the sync statusInitiate force sync & check the membersCheck OAuth between Exchange and SPTest-SiteMailbox SMO-FY14SalesReport -UseAppTokenOnlySlide27
Admin DiagnosticsSlide28
IT admin tools
Site mailbox provisioning (get/set/new/remove)Set-SiteMailboxProvisioningPolicySet-OrganizationConfig –SiteMailboxCreationURLSet-MailboxDatabase –IsExcludedFromProvisioning
:$true
New-
SiteMailbox
–
DisplayName
–
SharePointUrl
Test
Oauth
Test-
SiteMailbox
–
SharePointUrl
–
UseAppTokenOnly
Test-
SiteMailbox
–SharePointUrl –RequestorIdentity
Get sync statusGet-SiteMailboxDiagnostics –BypassOwnerCheckUpdate-SiteMailbox
– BypassOwnerCheckLink/unlinkSet-SiteMailbox -SharePointUrl
$nullSet-SiteMailbox -SharePointUrl http://contoso.com/site1Remove site mailboxes that are marked for deletion
Get-Mailbox MDEL:* | Remove-MailboxSlide29
Admin Process (on premise)
Site Mailbox lifecycle is driven from SharePointSite Mailbox will be marked for deletion when the SharePoint site is deleted (through policy or manually)Deleted Site Mailboxes will be filtered from end-user viewsDeleted Site Mailboxes will NOT be automatically removed
Removing
SMs that are marked for deletion
Make sure you don’t accidentally delete active Site Mailboxes with MDEL: prefix
Get-Mailbox MDEL:* | Get-
SiteMailbox
-
BypassOwnerCheck
Remove Site Mailboxes that are marked for deletion
Get-Mailbox MDEL:* | ?{$_.
RecipientTypeDetails
-
eq
"
TeamMailbox
"} |
Remove-Mailbox -Confirm:$falseSlide30
Site Mailbox Optics
How many site mailboxes are provisioned in a tenant?Get all of the site mailboxes (Get-SiteMailbox –BypassOwnerCheck)Out of all site mailboxes in a tenant, how many are active?
Use
Get-
MailboxStatistics
to get the last logon time
What is size of site mailboxes in the tenant?
Use
Get-
MailboxFolderStatistics
to cycle through the folders and get the number of
items
and the folder size
Who are the members and owners of site mailboxes?
Use
Get-
SiteMailbox
to get
a list of all the site mailboxes with list of all owners, all
members Slide31
Site mailbox resources
Scenario descriptionshttp://blogs.technet.com/b/exchange/archive/2012/08/22/site-mailboxes-in-the-new-office.aspx http://blogs.office.com/b/microsoft-outlook/archive/2012/11/07/easier-collaboration-with-site-mailboxes.aspx
http://
office.microsoft.com/en-us/outlook-help/access-project-emails-and-documents-from-one-place-HA103980588.aspx?CTT=1
On-premise setup
http://technet.microsoft.com/en-us/library/jj552524(office.15).
aspx
Programmatic provisioning
http://blogs.msdn.com/b/uksharepoint/archive/2012/10/19/automating-site-mailboxes-in-sharepoint-2013-and-exchange-2013.aspx
Office 365
specific
Overview
: Use a site mailbox to collaborate with your
team
Add
a site mailbox to keep email in
context
Remove
a site
mailbox
Use
a site mailbox to coordinate team
email
Use
a site mailbox to collaborate on documents
http://
office.microsoft.com/en-us/office365-suite-help/prepare-for-using-site-mailboxes-in-office-365-HA103834109.aspx?CTT=1http://office.microsoft.com/en-us/office365-suite-help/use-a-site-mailbox-to-organize-email-for-a-team-or-project-HA103840563.aspx?CTT=1
Slide32
Q&ASlide33
We would love to chat!
Visit “Experts Unplugged: Public Folders and Site Mailboxes” (Tue 4/1 9am, MR18d)Schedule a meeting through iammec.com to chat more
Leave your business card (or grab one of ours
)
Q&ASlide34
Group communication and collaboration
Public
folders
DL archiving, shared calendars, shared contacts
Lower limits on new mailbox architecture
Site
mailboxes
SharePoint document access through Outlook
Emails and documents for a project together
Shared mailboxes
Shared space for emails
Send on behalf of shared mailbox
Distribution lists
Send emails to a group of people
No shared storage or archiving
Groups
(Office 365)
Integrated collaboration experience across Exchange (email, calendar), SharePoint and YammerSlide35
Thank You!Slide36
Go
to the Pre-Release Programs Booth
Tell
us about your Office 365 environment/or
on premises
plans
Get
selected to be in a program
Try
new features first and give us feedback
!
Start now
at:
http
://prereleaseprograms-public.sharepoint.com/
Pre-Release Programs Team
Be first in
line
!Slide37Slide38
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