ScKooO Board overnance and OperatLons Remote partLcLpatLon Ln Board M - PDF document

1 ScKooO Board *overnance and OperatLons R
ScKooO Board *overnance and OperatLons Remote partLcLpatLon Ln Board MeetLnJs TKe board acNnoZOedJes tKat attendance at board meetLnJs Ls essentLaO for Lts members to perform tKeLr offLcLaO dutLes and to add to tKe dLversLt\ of tKouJKt and opLn K. a scKeduOLnJ confOLct or L. a natLonaO state or OocaO ber tKat prevents partLcLpatLon Ln face-to-face a Remote partLcLpatLon Ls not to be used soOeO\ for a board member’s convenLence or to avoLd ADRIAN PUBLIC SC+OOLS NEPN Code: BEBA 3. AcceptabOe means of remote partLcLpatLon LncOude teOepKone- Internet- or sateOOLte-enabOed audLo or vLdeo conferencLnJ or an\ otKer tecKnoOoJ\ tKat enabOes tKe remote partLcLpant and aOO persons present at tKe meetLnJ OocatLon to be audLbOe to one anotKer. Te[t messaJLnJ Lnstant messaJLnJ emaLO and Zeb cKat ZLtKout audLo are not acceptabOe means of remote partLcLpatLon and are proKLbLted durLnJ tKe meetLnJ as tKe\ do not aOOoZ for open pubOLc dLscourse and Lnput as 4. TKLs poOLc\ Ls Lntended to JuLuOO eOectronLc meetLnJs ZLOO be foOOoZed accordLnJ to tKe Open MeetLnJs Act. CondLtLons and RequLrements for Remote PartLcLpatLon1. A board member partLcLpatLn use KLs or Ker best efforts to ermLt and not mereO\ for tKe cOosed sessLon portLon of tKe m2. A board member partLcLpatLn present at tKe meetLnJ for OO be entLtOed urLnJ pubOLc comment b. aOO persons present at tKe meetLnJ OocatLon are abOe to used Lt Ls preferred tKat tKe aOO persons present at tKe meetLnJ OocatLon. 3. A board member ma\ partLcLLon of tKe board provLded tKe cOosed sessLon from tKe remote OocatLon. 4. A board member consLdereda. an\ Ltem for ZKLcK tKe medLscussLon and deOLberatLon of tKe matter precedLnJ tKe vote ab. an\ Ltem tKat Zas beLnJ dLscussed ZKen an LnterruptLon to tKe eOectronLc oard’s dLscussLon Zas not suspeLnterruptLon. A brLef Ooss of s 1. A member of tKe board ZKo tendent at Oeast four Kours Ln a2. TKe superLnten

2 dent or desLKaOO LnLtLate contact ZLtK t
dent or desLKaOO LnLtLate contact ZLtK tKe 3. TKe board presLdent sKaOO 4. TKe board presLdent ma\ decLde KoZ to address tecKnLcaO Ldent sKouOd suspend dLscussLon be Keard cOearO\ b\ aOO persons present at tKe meetLnJ OocatLon. tKe members pK\sLcaOO\ present ma\ vote to end tKe remote 5. A member partLcLpatLnJ remoteO\ sKaOO notLf\ tKe presLde. PartLcLpatLon b\ eOectronLon of tKe member’s partLcLpatLon ZLOO aOso be noted Ln tKe PoOLc Adopted: October 12 2020 A member of the board who tendent at least four hours in aThe superintendent or desihall initiate contact with the The board president shall announce the remote participanThe board president may decide how to address technical ident should suspend discussion be heard clearly by all persons present at the meeting location. lties distract from or impede the orderly progress of the the members physically present may vote to end the remote A member participating remotely shall notify the presideParticipation by electronion of the member¶s participation will also be noted in the Polic Adopted: October 12, 2020 Acceptable means of remote participation include telephone-, Internet-, or satellite-enabled audio or video conferencing, or any other technology that enables the remote participant and all persons present at the meeting location to be audible to one another. Text messaging, instant messaging, email, and web chat without audio are not acceptable means of remote participation and are prohibited during the meeting as they do not allow for open public discourse and input as required by the Open MeetingThis policy is intended to guiuorum is in place. Rules for full electronic meetings will be followed according to the Open Meetings Act. Conditions and Requirements for Remote Participation A board member participatin use his or her best efforts to ermit and not merely for the closed session portion of the mA board member participatinll be entitled uring public comment; all persons present at the meeting location are able to when video tec

3 hnology is used, it is preferred that th
hnology is used, it is preferred that the all persons present at the meeting location. A board member may particiion of the board provided the closed session from the remote location. A board member consideredany item for which the mediscussion and deliberation of the matter preceding the vote; aany item that was being discussed when an interruption toard¶s discussion was not suspeinterruption. A brief loss of s ADRIAN PUB/IC SCHOO/S NEPN Code: BEBA School Board Governance and Operations The board acknowledges that attendance at board meetings is essential for its members to perform their official duties and to add to the diversity of thought and opinion in the board¶s deliberations. The board strongly encourages its members to be physically present for all board meetings. The board recognizes, however, that extenuating circumstances may occasionally prevent a member from being physically present at a meeting. It further recognizes that advances in technology, such as audio and video conferencing, have made it possible for members to communicate and deliberate with each other from remote locations. Therefore, to promote the full participation of board members while ensuring access and transparency to the public as required by the Open Meetings Act, the board authorizes remote d meetings subject to the following procedures and requirements. The board authorizes remote participation consistent with the requirements of this policy in A member may attend a meeting and participate in board deliberation and vote by remote Personal illness, disability, an order of quarantine or isolation, or government-issued Out of town travel; Unexpected lack of child-care; a scheduling conflict; or a national, state, or local declaration of a state of emergency that makes in-person attendance at a meeting a violation of an order to reduce sociaa high-risk health condition of themselves or a family member that prevents participation in face-to-face aRemote participation is not to be used solely for a board member¶s convenience or to avoi