Travel Safety > Introduction - PowerPoint Presentation

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Travel Safety

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Introduction

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Welcome to this training presentation on Travel Safety.Please use the forward and backward arrows at the bottom left of this page to navigate through the training at your own pace. This presentation includes quiz questions, which will appear after every few slides. You must answer the questions before the training will continue. If you are unsure of the correct answer to any question, you may go backward to reread the information so that you can fully understand the message. Thank you for doing your best to learn this important information.

Introduction

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Introduction

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Disclaimer

This training material presents very important, pertinent information. It should not be assumed, however, that this program satisfies every legal requirement of every state. Some states require the training be developed and delivered by an individual with specific training and experience.This training is AWARENESS LEVEL and does not authorize any person to perform work or validate their level of competency; it must be supplemented with operation and process-specific assessments and training, as well as management oversight, to assure that all training is understood and followed.

Your organization must do an evaluation of all exposures and applicable codes and regulations. In addition, establish proper controls, training, and protective measures to effectively control exposures and assure compliance. This program is neither a determination that the conditions and practices of your organization are safe, nor a warranty that reliance upon this program will prevent accidents and losses or satisfy local, state, or federal regulations.

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Introduction

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Airport SafetyTransportation SafetyHotel SafetyVideo: Robbery PreventionSummary

Course Outline

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Introduction

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What you need to know:Arriving at the AirportLuggage and Carry-onsConnecting FlightsSecurity Checkpoints

Airport Safety

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Airport

Arrival

Check with the airline regarding your flight status before going to the airport. Assure that you arrive at the airport at least one hour before departure for domestic flights. If flying internationally, allocate two hours.For expediency, use the airline curbside luggage check-in when possible.Do not run through the airport to catch a flight.When using airport shuttles, allow the driver to assist with lifting the bags.

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Airport Safety

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Checking Baggage

Pack only as much luggage as you can safely transport by yourself.Assure that you can easily lift and fit your luggage into the aircraft overhead compartments. Know the liquid limits and maximum luggage weight requirements.

Do not display sensitive personal information on luggage tags.Do not leave luggage unattended or with a third party.Do not accept any bags from a third party for any reason.Do not carry your luggage: utilize its wheels, if available.

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Airport Safety

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Connections

Assure that your schedule provides enough time to catch connecting flights.

Become familiar with airport maps and what awaits you at your connecting flight location, i.e., additional security, trams, trains, etc.

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Security

Do not discuss terrorism, bombs, explosives, or other similar subjects while at the security checkpoint.Follow all posted security guidelines.Dress appropriately, as the Transportation Security Administration (TSA) may require the removal of shoes, belts, metal objects, and electronic devices before granting access to the terminal.

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Airport Safety

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What you need to know:Rental Car SafetyTaxi Passenger SafetyPublic Transportation

Transportation Safety

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Rental

Car Planning

Select a car that you are most comfortable driving and fits your needs. Schedule pickup time in advance. Verify hours of operation to assure that you can still rent the car in the event of flight delays.

Prior to traveling, assure you have the correct insurance coverage. This is available through your credit card company, car insurance provider, or for purchase through the rental car company.

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Rental

Car Use

Enter the vehicle, adjusting all seats and mirrors to minimize blind spots. Keep luggage in the trunk of the car.Consider what will be needed in the event of a breakdown (e.g., cash, flashlight, warm clothing, or phone).Do not rely solely on GPS navigation to get to your destination. Make sure that you have appropriate maps.

Follow all state and local driving regulations.

Avoid shortcuts, backroads, alleys, etc., when travelling to your destination.

If an accident does occur, follow the instructions provided by your insurance provider and the rental car company.

Do not pick up hitchhikers, under any circumstances.

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Choosing a Taxi

Make sure that the vehicle is well marked with the company logo and identification number.Look for the driver’s photo identification card with the operator's name, place of business, contract numbers, and permit information. This must be displayed in the vehicle, fully visible to the passenger.Always check the seats where other passengers have been sitting before entering the vehicle. You may sit on something uncomfortable or possibly dangerous.Seats must be clean and equipped with fully-functional safety belts.

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Transportation Safety

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Traveling by Taxi

Identify yourself, and make sure that the driver’s name matches the name you received from the dispatcher. The driver should park so that you can safely enter or exit the vehicle. Back injuries are common on business trips due to improper lifting of luggage. Request the driver’s assistance if necessary.

Instruct the driver to take major streets only. Suggest a route if you know one. Do not allow the driver to drop you off in an alley, dark area, or remote parking lot. Insist on a safe drop-off location.Before exiting the vehicle, be aware of where the driver has parked to avoid a fall or stumble.

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Transportation Safety

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Public Transportation Safety

Become familiar with train and bus schedules before arrival. Create a back-up transportation plan.

Use caution in crowded subways and train stations, elevators, tourist sites, marketplaces, festivals, and crime-ridden neighborhoods.Do not discuss travel plans with strangers.Avoid looking lost. Appear confident, even if you are unclear where to go.

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Transportation Safety

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Public Transportation Safety

Avoid looking at travel maps in public.If you are robbed, do not fight back—give up your valuables.Do not accept food or beverages from strangers in trains or buses.When sleeping on public transportation, secure your luggage with a chain lock.Inform authorities if you identify unsafe or suspicious activity.

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Transportation Safety

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What you need to know:ResearchRoom ServicesTheft

Hotel Safety

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Research

Ahead of time:

Check the hotel’s star rating. A minimum of 3 out of 5 stars is recommended.Know whether the front desk is staffed at all times and if there are security staff on the premises. Assure that parking lots and structures provide sufficient lighting at night. Assure there are surveillance systems in place.

Determine whether an epidemic or disease has occurred in the area.Check hotel proximity to:High-crime areas. Law enforcement.An emergency medical facility.

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Hotel Safety

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Check In

Avoid ground floor rooms. Third through sixth floor rooms offer greater protection from break-ins, but are still in reach of most fire engine ladders.

Become familiar with all fire exits and extinguishers on the floors that you utilize.Determine if there is a direct phone line to the hotel security team.

Know how to dial out of the hotel in case of an emergency. Many hotel phone systems require dialing additional numbers to reach outside parties.

Ask hotel staff about safe and unsafe local areas.

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Room Cleanliness

If the room does not appear to be clean, request another room, or choose another hotel. Only use personal care products that the hotel provides if they are sealed or wrapped and the wrapping has not been tampered with.Bedspreads and remote controls are both a potential source for germs.

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Hotel Safety

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Room Amenities

Let the hotel management know ahead of time if you have any medical conditions, such as a food allergies, respiratory issues, allergies to pets, history of epilepsy, etc.Do not leave items with heating elements plugged in while not in use. This includes toasters, coffee makers, hair curlers/straighteners, clothes irons, etc.

Do not leave fireplaces unattended when a fire is burning. This includes gas-powered fireplaces.If you use a fireplace, make certain that there is adequate ventilation, including the ability to open the flue. When available, use non-slip mats while taking showers and baths.

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Hotel Safety

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Crime Prevention

Travel to and from the hotel during daylight hours when possible.Enter and exit hotels via the primary, well-lit entrances. Avoid back doors, poorly lit staircases, fire escapes, etc.Check the locks on all doors and windows upon arrival, including patio or balcony doors, if applicable. Notify the hotel staff if any locks are not functioning properly. Check these locks each time you leave and return to the room. Use all of the locks on your door, including chains and deadbolts, while in the room. Never open the door for anyone unless you are sure of their identity and purpose of the visit.

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Hotel Safety

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Valuables

Avoiding theft:Do not carry important items in outside pockets or bags.Carry all identification, documents, and money in buttoned or zipped pockets.Do not display expensive items (e.g., jewelry, cameras, bags) that might draw attention.

Storing valuables:Use luggage with locks to prevent service staff from opening them.Do not leave money out when you are away from the room.When leaving your room, protect valuables, such as documents or jewelry, by leaving them in the hotel safe or at the front desk. Obtain a written receipt for items left with the hotel staff.

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Hotel Safety

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Valuables

Important information:Beware of losing important information (e.g., phone numbers, addresses, or flight information). Make copies.Leave copies at home or with trusted individuals. Keep multiple copies with you. Do not reply solely on electronic devices to obtain needed information.Do not leave the information solely in checked baggage.Assure that you have several methods of payment, and keep them in separate locations.

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Hotel Safety

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Robbery Prevention

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Hotel Safety

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Your safety while traveling on a business trip is extremely important. Allocate time at the airport so you are not rushing. Do not leave anything unattended and follow all posted security guidelines. Make sure the rental car you drive fits your needs. Review the rental agreement to assure all contractual requirements. Follow all state and local driving regulations. Never park in an unlit area.

Summary

When calling a taxi, confirm who is going to pick you up and verify the driver before entering the vehicle. When riding a taxi, insist that you are dropped off in a safe location.Look for a 3 – 5 star hotel and make sure it is located in a safe area.Trust your instincts, and be aware of your surroundings to avoid a robbery.

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Summary