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NDICATORS has a 160000 budget AKCAM has a 150000 budget The total gran


hing binding Current lease ends June 30 2021 Finding a smaller space could potentially save the Agency money Safety and parking will be considered Debbie Treece requested that we keep in mind client

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Document on Subject : "NDICATORS has a 160000 budget AKCAM has a 150000 budget The total gran"— Transcript:

1 NDICATORS has a $160,000 budget, AKCAM h
NDICATORS has a $160,000 budget, AKCAM has a $150,000 budget. The total grant fund budget is $690,000. The Indicators grant is requesting to add an additional $10,000 to address cost increases. The Board will be updated if added funds are received. The funds listed on the report are State and Federal Pass Through Funds and funds from the Mental Health Trust Authority. Elena Markova inquired about the INDICATORS project. Patrick explained that the state requires special education data be provided to the federal government. David Tarcy collects the hing binding. Current lease ends June 30, 2021. Finding a smaller space could potentially save the Agency mo

2 ney. Safety and parking will be conside
ney. Safety and parking will be considered. Debbie Treece requested that we keep in mind client accessibility and staff impact. Patrick stated that six staff members were included in a workgroup order at 10:47am. a.!Board Roll Call Called by Sonia Szczesniak, SESA Executive Assistant (see attached Roll Call sheet). b.!Introduction of Staff and Guests Patrick Pillai, SESA Executive Director, introduced Staff and guests. c.!Reading of SESA Mission Statement Board Member Meghan Clark read the SESA Mission Statement. 2.!MEETINGSŐ NOTES AND MINUTES a.!Approval of May 28, 2020, Work Session Notes (attached) MOTION to approve the Work Session Notes o

3 f May 28, 2020 MOVED: Dan Kaasa SECO
f May 28, 2020 MOVED: Dan Kaasa SECOND: MOTION to authorize SESA executive director to invest a portion of SESA fund balance with Northrim Bank, in four, 18-month staggered jump up CD investments, each in an amount of $250,000 beginning in August, September, October, and November of FY21. MOVED: Debbie Treece SECOND: Meghan Clark DISCUSSION: None ROLL CALL VOTE: See attached Action Item FY21-02 sheet for details. AYES: 6 OPPOSED: None ABSTAIN: 1 MOTION PASSED 8. EXECUTIVE SESSION None 9. STANDING REPORTS a.!Executive DirectorŐs Report (attached) SESA Executive Director Patrick Pillai presented his Executive DirectorŐs report (see attachment

4 for details). Ą!He discussed SESA casel
for details). Ą!He discussed SESA caseload changes in FY20. Due to COVID-19, specialists were SESA Board of Directors Business Meeting Via Zoom October 6 , 20 20 ROLL CALL Name Present Absent Elena Markova for Anne Applegate, Ex Officio X Jeanne Gerhardt - Cyrus X Molly McManamin X Joshua Gill X Debbie Treece X Meghan Clark X Donald Enoch X Dan Kaasa X Elizabeth Lougee X Anna Attla X Staff: Patrick Pillai, SESA Executive Director Sonia Szczesniak, SESA Executive Assistant Contracted Service Provider: Genevieve Hollins, Alaska Education and Business Se

5 rvices Guests: SESA Board of Direc
rvices Guests: SESA Board of Directors Meeting October 6, 2020 ACTION ITEM FY 21 - 01 BP 3514.3 Pandemic/Epidemic Emergencies ROLL CALL VOTE Name Aye Oppose Abstain Elena Markova for Anne Applegate, Ex Officio Jeanne Gerhardt - Cyrus X Molly McManamin X Joshua Gill ABSENT Debbie Treece X Meghan Clark X Don Enoch X Dan Kaasa X Elizabeth Lougee ABSENT Anna At t la X TOTALS 7 MOTION: Passes SESA Board of Directors Meeting October 6, 2020 ACTION ITEM FY 21 - 0 2 SESA CD Investment with Northri

6 m Bank ROLL CALL VOTE Name A
m Bank ROLL CALL VOTE Name Aye Oppose Abstain Elena Markova for Anne Applegate, Ex Officio Jeanne Gerhardt - Cyrus X Molly McManamin X Joshua Gill ABSENT Debbie Treece X Meghan Clark X Don Enoch X Dan Kaasa X Elizabeth Lougee ABSENT Anna At t la X TOTALS 6 MOTION: Passes SESA Fall Board Meeting Executive Director’s Report October 6, 2020 Student Caseload: Annual Changes FY19 END Added in FY20 Served in FY20 Discontinued in FY20 356 75 431 71 Specialist Pro

7 ductivity (Mission Specific Activities
ductivity (Mission Specific Activities) 1963 1771 400 600 800 1000 1200 1400 1600 1800 Activities FY19 Activities FY20 Activity Comparison 497 678 0 100 300 400 500 600 700 800 Distance Delivery FY19 Distance Delivery FY20 36% Increase in Distance Delivery in FY20 89 130 133 LEVELS OF SERVICE FOR 352 ACTIVE STUDENTS GENERAL TARGETED INTENSIVE 0 1 0 0 2 0 0 3 0 0 4 0 0 5 0 0 6 0 0 A l a s k a G a t e w a y A l e u t i a n R e g i o n A l e u t i a n E a s t B o r o u g h A n c h o r a g e A n n e t t e I s l a n d B e r i n g S t r a i t B r i s t o l B a y C h a t h a m C h u g a c h C o

8 p p e r r i v e r C o r d o v a C i
p p e r r i v e r C o r d o v a C i t y C r a i g C i t y D e l t a G r e e l y D e n a l i B o r o u g h D i l l i n g h a m F a i r b a n k s N o r t h S t a r G a l e n a C i t y H a n e s B o r o u g h H o o n a h C i t y H y d a b u r g I d i t a r o d J u n e a u B o r o u g h K a k e C i t y K a s h u n a m i u t K e n a i P e n i n s u l a K e t c h i k a n G a t e w a y K l a w o c k K o d i a k K u s p u k L a k e & P e n n L o w e r K u s k o k w i m L o w e r Y u k o n M a t - S u N o m e P u b l i c S c h o o l s N o r t h S l o p e B o r o u g h N o r t h w e s t A r c t i c P e l i c a n C i t

9 y P e t e r s b u r g S i t k a S k a g
y P e t e r s b u r g S i t k a S k a g w a y S o u t h w e s t R e g i o n T a n a n a U n a l a s k a V a l d e z W r a n g e l l Y a k u t a t Y u k o n K o y u k u k Y u p i i t M u l t i p l e P r o g r a m S e r v i c e t o 4 8 S c h o o l D i s t r i c t s i n F Y 2 0 2 9 7 4 T o t a l A c t i v i t i e s 4 5 6 4 T o t a l P a r t i c i p a n t s 1. Orientation Week a. COVID - 19 return to work plans shared with Board in June, 2020 . b. SESA orientation week was very successful. Olivia planned an online jeopardy game as a fun way to provide a Filemaker Pro refresher to new staff and orient new specialists t

10 o the specific functions of the databas
o the specific functions of the database. Sonia, in her new role as executive assis tant, was instrumental in managing the logistics of the orientation week , including working through the needed changes for the Avaya phone system. c. CPR training was postponed due to C OVID - 19. 2. Legislative Audit a. Legislative Budget and Audit Committee meet ing scheduled for September 16, 2020. Post meeting report will be released to the Agency for a response. Report will be finalized in a future meeting in October or November. b. Contacted Greg Smith (Aide, Rep. Story, Juneau) and Tim Lamkin (Aide, Senator Stev ens Office, Kodiak) pertaini

11 ng to Bill Sponsorship. SESA sunsets Jun
ng to Bill Sponsorship. SESA sunsets June 30, 2021 3. Recruitment a. Recruitment has been slow. No viable candidates at this time for either the multiple disabilities specialist vacancy or the emotional disabilities specialist vac ancy. b. During the COVID - 19 pandemic specialists are working from home and there is no travel to sites. These temporary changes have reduced need for program assistant support. We will recruit for added program assistants when the need arises. 4. Technology a. Multiple changes were made to enhance the SESA database based on legislative audit feedback, feedback from specialists, and administrat

12 ive need for specific reports. b. Ne
ive need for specific reports. b. Need for major change in the DB database due to changes and addition of coding for DB cen sus reporting. c. A technology committee and a website committee has been setup to streamline technology planning. 5. Grants a. We anticipate an i ncrease in grant funds for the INDICATORS project to balance operational costs. b. FY21 contract for David Tarcy (Contractor for INDICATORS Project), prepared and signed. Project in full operation. c. New grant measures, reportable in FY21, incorporated into Alaska Deafblind Project for data capture. d. Alaska Center for Accessible Materials

13 (SESA Grant) is fully operational. e.
(SESA Grant) is fully operational. e. All FY20 fourth quarterly reports were finalized and uploaded to the state grants management system. f. Large available balance in DB grant addressed with federal grant manager (email attached) g. Permission successfully gained to purchase Brallier /Embosser for Fairbanks Northstar School district. h. Provided grant staff a sample annual report with performance measures as a guide to FY21 data collection. 6. Agency Activities a. D ocument ation sent to Bank of America for Patrick to be listed as both user and contact for BOA. Needed to change name on credit

14 card. Change was successfully processed
card. Change was successfully processed. b. Board Policy, “ Acceptance of Electronic S ignatures and R ecords” and “Eligibility Criteria for SESA Services” submitted to AASB on June 2, 2020 and successfully updated online. c. Fund balance investment of $250,000 was redistributed to higher yield Northrim Bank CD account. d. A l etter of support for the ECHO grant project , “Professional Development for Teachers and School Based Service Providers” sent to Center for Human Development for a 2020 grant application . e. The LID program is off to a great start under the guidance of Olivia Yancey (Program Adminis

15 trator). Olivia is wor king on her Type
trator). Olivia is wor king on her Type B certification, anticipated in May 2021. MEMORANDUM TO: SESA Board of Directors THROUGH: Patrick Pillai, Executive Director FROM: Genevieve Hollins, Alaska Education & Business Services, Inc. SUBJECT: FY2020 Expenditures: July 1, 2019 through June 30, 2020 DATE: Funds Current Budget YTD Expended % Expended Available Balance 100 - LID Entitlement/General Fund 3,258,990 $ 2,624,653 $ 80.54% 634,337 $ 232 - AARC 386,000 271,893 70.44% 114,107 233 - Alaska Autism Walk 1,488 1,488 100.00% -

16 235 - AKCAM 150,000
235 - AKCAM 150,000 132,263 88.18% 17,737 238 - Indicators 160,000 160,000 100.00% - 350 - Deafblind 128,365 104,174 81.15% 24,191 374 - AKMHTA Mini Grant 1,190 1,190 100.00% - 375 - AKMHTA Mini Grant 676 676 100.00% - 376 - AKMHTA Mini Grant 984 984 100.00% - Totals 4,087,693 $ 3,297,321 $ 80.66% 790

17 ,372 $ Percent of Year Passed
,372 $ Percent of Year Passed: Percent of Budget Expended: Cash Flow Average Daily Balance in Checking Account through June 30, 2020: Checking Account Book Balance as of June 30, 2020: Bonus Rate CD Account Balance as of June 30, 2020: TOTAL ALL ACCOUNTS: General Fund - Fund Balance Prepaids Committed Unassigned TOTAL June 30, 2017 Balances 26,681 $ 713,349 $ 1,330,948 $ 2,070,978 $ June 30, 2018 Balances 52,483 $ 713,349 $ 1,533,633 $ 2,299,465 $ June 30, 2019 Balances 53,318 $ 713,349 $ 1,466,491 $ 2,233,158 $

18 June 30, 2020 Balances 29,877 $
June 30, 2020 Balances 29,877 $ 713,349 $ 1,518,763 $ 2,261,989 $ Note: Fund 233, Autism Walk, had $29,033 in Fund Balance at June 30, 2020. 1,470,083 $ 2,104,497 $ June 30, 2020 100.00% 80.66% 1,110,604 $ 634,414 $ MEMORANDUM TO: SESA Board of Directors THROUGH: Patrick Pillai, Executive Director FROM: Genevieve Hollins, Alaska Education & Business Services, Inc. SUBJECT: FY2021 Expenditures: July 1, 2020 through September 24, 2020 DATE: Funds Current Budget YTD Expended YTD Encumb % Expended Available Balance % Expended & Encumbered 100 - LID Entitlem

19 ent/General Fund 3,216,500 $ 443
ent/General Fund 3,216,500 $ 443,038 $ 1,929,561 $ 13.77% 843,901 $ 73.76% 232 - AARC 380,000 47,004 205,123 12.37% 127,872 66.35% 233 - Alaska Autism Walk 630 270 360 42.80% 1 0.00% 235 - AKCAM 150,000 30,866 50,489 20.58% 68,645 54.24% 238 - Indicators 160,000 22,821 110,734 14.26% 26,445 83.47% 350 - Deafblind 139,255 21,345 88,

20 521 15.33% 29,388
521 15.33% 29,388 78.90% Totals 4,046,385 $ 565,344 $ 2,384,788 $ 13.97% 1,096,252 $ 72.91% Percent of Year Passed: Percent of Budget Expended: Percent of Budget Expended + Encumbered: Cash Flow Average Daily Balance in Checking Account through August 31, 2020: Checking Account Bank Balance as of September 24, 2020: Bonus Rate CD Account Balance as of September 24, 2020: Jump Up CD 1 Balance as of September 24, 2020: TOTAL ALL ACCOUNTS: 1,220,083 $ 3,166,732 $ September 24, 2020 23.56% 13.97% 72.91% 598,820 $ 1,696,649 $ 250