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The Route to Third Party Cerx00740069x00660069cax00740069on


wwwx00660069aukcomThe Route to Third Party Certification2INTRODUCTIONIf you work in any part of the x00660069re safety industry you will at least have heard of Third Party Cerx00740069x00660069cax0074

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Document on Subject : "The Route to Third Party Cerx00740069x00660069cax00740069on"— Transcript:

1 The Route to Third Party Cer�
The Route to Third Party Cer��ca�on www.�a.uk.com The Route to Third Party Certification 2 INTRODUCTION If you work in any part of the �re safety industry you will at least have heard of Third Party Cer��ca�on (TPC) but you may not be too sure what it is. Even if you work for a cer��cated company, you might not be sure what the bene�t is to you or your company. If this sounds like you, read on… WHAT IS TPC? It is, in essence, a consumer protec�on scheme. It enables you, the supplier and cer��cated company, to provide proof that your company is competent. TPC means that an independent expert, the third party, has assessed your business and found that it has met certain standards. These standards usually relate to technical aspects of the business ac�vi�es, but may also relate to other aspects of the business such as ethical and environmental quali�es. This white paper addresses TPC speci�cally in rela�on to the �re safety services industry, looking at how it a�ects areas such as the provision of professional services and the installa�on and maintenance of products and systems and why businesses should choose to a�ain it. HOW DOES GETTING CERTIFICATED BENEFIT YOUR BUSINESS? Many customers know li�le about how �re threatens their people and their business or what their legal obliga�ons are. Many are unaware that they have a duty to employ ‘competent persons’ and just how easy it is to set up a business in the �re safety industry. As every good salesperson knows, educa�ng the client as to their problems The Route to Third Party Certification 3 and the solu�ons you can o�er is a major step towards closing a deal. If you are a cer��cated company,

2 you can clearly prove your competence a
you can clearly prove your competence and di�eren�ate yourself from much of the compe��on. Those customers who are aware of �re safety and the legal issues, as well as the value of TPC, will seek out those suppliers who are cer��cated, o�en via the scheme operator or cer��ca�on body’s website. Newly cer��cated companies are o�en surprised when they get enquiries from customers they were not pursuing or even aware of. Addi�onal sales at very li�le cost are always welcome. Customers who appreciate the value of TPC will generally be aware that doing the job right may cost more and should be prepared to pay a premium for it. By the same token, elimina�ng cut price compe��on means pro�t margins are likely to be protected. Many cer��cated companies claim that the discipline of TPC actually improves the company because it forces you to examine your company more closely. This results in �nding be�er ways to do things and iden�fying poten�al problems and aver�ng catastrophes before they can happen. The end result is a reduc�on of costs and a more pleasant working environment. HOW DOES TPC WORK? A Third Party Cer��ca�on Body (or CB for short) assesses the quali�es of your company by comparing it with the requirements of a par�cular scheme. If your business meets these standards then it is issued with a cer��cate detailing the scope of your cer��ca�on. This process is called an Audit and is carried out when your organisa�on is �rst cer��cated and then periodically (typically every six months) to maintain the cer��cate. You

3 r company (the Cer�񦀆
r company (the Cer��cated Organisa�on) is permi�ed to claim compliance with the scheme, display copies of your cer��cate and, in most cases, display the logos of the In the UK, anyone can write a scheme document and anyone can set up a CB. For TPC to have value to both you and to the end user, the CB and the scheme must have a high degree of credibility. In the UK, the United Kingdom Accredita�on Service (UKAS) validates the authority of the CB. It is an interna�onally recognised organisa�on appointed by the government to accredit cer��ca�on bodies and the schemes they deliver. Anyone can set up a CB. Therefore, only those accredited by UKAS have proven credibility. The schemes are wri�en and administered by recognised authori�es. These include standard se�ng bodies such as Bri�sh Standards Ins�tu�on (BSI), CBs such as the Loss Preven�on Cer��ca�on Board (LPCB), or independent organisa�ons such as Bri�sh Approvals for Fire Equipment (BAFE). UKAS will only accredit a CB to deliver a scheme where UKAS is sa�s�ed the schemes comply with interna�onal quality standards. The Route to Third Party Certification 4 WHAT SCHEMES ARE AVAILABLE? There is a wide range of TPC schemes covering such diverse areas as the installa�on and maintenance of �re alarms, ex�nguishers, sprinklers, emergency ligh�ng, �re risk assessments, �re doors and passive �re protec�on. The majority of �re safety related schemes are produced and owned by the CBs. The excep�ons are those produced by na�onal and interna�onal standard se�ng bodies such as BS EN ISO 9001 and those produced by in

4 dependent bodies such as BAFE. BAFE is a
dependent bodies such as BAFE. BAFE is a third party registra�on body (not a CB) for the �re protec�on industry, developing schemes for UKAS accredited CBs to assess and cer��cate to. BAFE was originally created by the industry to regulate and raise the standard of �re ex�nguisher manufacture. It has gone on to develop schemes covering �re alarms, ex�nguisher maintenance, ex�nguishing systems, emergency ligh�ng and �re risk assessment. LPCB, by contrast, evolved out of the Fire O�cers Commi�ee (FOC) which was principally concerned with sprinklers and �re alarms to sa�sfy the needs of the insurance industry. It too has gone on to develop schemes for various products and services. Exova (formerly Warrington) and IFC are other CBs with their own schemes for products and service, principally related to construc�on products, who have expanded into other areas. At �rst view, some schemes may look very similar. LPCB LPS1014 and BAFE SP203-1 both cover �re alarm systems. However, on close examina�on they are very di�erent schemes. LPS1014 requires the cer��cated organisa�on to provide design, installa�on, commissioning and maintenance. It also requires the organisa�on to be ISO 9001 cer��cated, either independently or through LPCB. The BAFE SP203-1 scheme is o�en referred to as the modular scheme as the supplier can be cer��cated for design, installa�on, commissioning, maintenance or any combina�on of these. While it does require the cer��cated organisa�on to have a quality management system (as detailed in the scheme) it does not require it to have ISO 9001. Both schemes have a provision for the supplier

5 to issue a cer��c
to issue a cer��cate of conformity for each new system. The cer��cate of conformity is a mandatory requirement of the LPS1014 scheme but not the SP203-1 scheme. But it is that cer��cate of conformity that the end user should be looking for. The cer��cate of conformity should provide convincing evidence to building control, �re and rescue service and insurance that the system is of good quality and �t for purpose. There are a couple of schemes that are worth a closer look because of the peculiari�es of the scheme or its popularity; BAFE SP101 and BAFE SP205. SP101 covers the maintenance of ex�nguishers. Like most TPC schemes, it places great emphasis on the competency of individuals involved, but this scheme takes it a step further. The industry recognised that with ex�nguisher maintenance, the competency of the technician was paramount. SP101 is, essen�ally, a company scheme that also encompasses the competency of the service technician. The Route to Third Party Certification 5 For many years it was known that there was a problem with the quality of �re risk assessments carried out by commercial organisa�ons for compliance with �re safety regula�ons. Now several schemes have been set up, but most of these are concerned with the competency of the individual and not the organisa�on as a whole. The FIA dra�ed a scheme which subsequently became BAFE SP205. Up un�l recently this was the only UKAS accredita�on scheme for �re risk assessors. In parallel with this, the �re risk assessors competency council developed a set of competency criteria for the �re risk assessors and subsequently produced a user guide to selec�ng competent organisa�ons to carry out assessments. This guide indicates, among other s

6 chemes, SP205. HOW CAN THE FIA HELP? Th
chemes, SP205. HOW CAN THE FIA HELP? The FIA can provide informa�on on all of the TPC schemes and give advice on which schemes would be most appropriate to cover your areas of work. The FIA is also able to provide consultancy services to businesses looking to achieve TPC, principally through BAFE, to assist them in working towards scheme requirements. By mee�ng the requirements of a scheme relevant to your work in the industry, you will meet the necessary criteria to become a member of the FIA. The FIA also has its own Route to Cer��ca�on package that can assist companies in achieving TPC. These are available for SP203 (Fire Detec�on and Alarm systems), SP101 (Portable Fire Ex�nguishers), SP205 (Fire Risk Assessment) and SP206 (Kitchen Fire Protec�on Systems). This is available to both members and non-members. Bene�ts of enrolling on one of the packages include shorter �mescales, the FIA’s help in a�aining TPC, a set payment plan and the �rst year of FIA membership in a compe��vely priced package. CONCLUSION Gaining TPC enables you to di�eren�ate your company from others. It also allows you to a�ract a be�er quality of client, be involved in a be�er quality of work, win extra business and run your business be�er. The Route to Third Party Certification 6 Iden�fy need to gain third party accredita�on and choose relevant scheme Determine relevant training and competency requirements for sta� Ensure e�ec�ve management system is in place Obtain quotes from appropriate cer��ca�on Receive visit from preferred cer��ca�on body Conduct regular internal audits and management review Maintain system and cer��ca݀

7 069;on Review system and make require
069;on Review system and make required changes PROCESS NOTES Your company may wish to gain cer��ca�on for a variety of reasons including: to provide internal e�ciency and consistency - to meet client requirements - to prove competency to meet membership requirements of the FIA Relevant evidence of training and experience required according to job role for most schemes. For SP101/ST104, there is a more formal requirement to have technicians individually assessed by BAFE inspectors. You may wish to employ a consultant to help you, or develop the system yourself. Refer to table below for relevant cer��ca�on bodies (CBs). The ini�al visit will be more comprehensive to ensure the scheme requirements are met, followed by 6 monthly visits, reducing to annual if appropriate. To keep your approval your system must be maintained and cer��ed see on an on-going basis. This usually requires 6 monthly assessments by your cer��ca�on body, but may be reduced to annual assessments for smaller, less complex companies with a well-managed system in place. NB – All ac�vi�es should be led and overseen by management Pass Inspec�on? The Route to Third Party Certification 6 No Yes The Route to Third Party Certification 7 FIRE TRAINING FOR PROFESSIONALS BY PROFESSIONALS The Fire Industry Associa�on is the leading �re protec�on trade associa�on and more than 30,000 professionals have been on FIA courses. Many return to take further training and recommend FIA training to colleagues. In a typical year individuals from more than 800 organisa�ons complete training on an FIA course. We deliver 300+ individual courses covering 21 di�erent subjects at 18 venues around the UK, or you can have a dedicated course just for your sta� anywhere that’s c

8 onvenient for you, or at our training ce
onvenient for you, or at our training centre in Hampton, Middlesex. All FIA training is developed by knowledgeable, professionally quali�ed prac��oners NOT commercial companies. This means the focus is on what’s important to the technician. The FIA is a member of the Ins�tute of Con�nuing Professional Development and we award CPD hours for all our courses. Go to www.�a.uk.com/training.html for informa�on about individual courses, dates and discounts for FIA members. Area of Work Relevant Standards Cer��ca�on Body/Notes Manufacturers/Suppliers BSi, Cer��ca�on Interna�onal, NSI, SSAIB Maintenance of Portable Ex�nguishers BAFE SP101 See BAFE website for complete list Fire Ex�nguishing Systems Alarm and Detec�on Systems (Design, Installa�on, Commissioning & Handover and/or Maintenance) LPS1014 (complete process by one company) BAFE SP203-1 BAFE SP203 – BSi, Certsure, NSI, SSAIB, IEC CTD Fixed Gaseous Fire Suppression BAFE SP203-3 Emergency Ligh�ng Systems BAFE SP203-4 BSi, NSI (SSAIB is looking to achieve accredita�on early 2020) Fire Risk Assessment BAFE SP205 NSI, SSAIB Kitchen Fire Protec�on Systems BAFE SP206 THIRD PARTY CERTIFICATION REQUIREMENTS FOR FIA MEMBERS We understand that these requirements may seem daun�ng; however, the FIA can help with any ques�ons rela�ng to the standards, or provide a complete service to help you get third party cer��ca�on to the standard/s that apply to your business. If you require any assistance please call Kevin Stearns, our Compliance Manager, on 0203 166 5002 or Fire Industry Associa�on Tudor House Kingsway Business Park Old�eld Road Hampton TW12 2HD Email: info@�a.uk.com Tel: 020 3166 5002 www.�a.uk