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Tooploox is a software development studio specializing in arti31cial i


147Now we know that if something is signed on the platform it146s stored on the platform and we don146t have to hunt around for contracts anymore - Juro is lifesaving148Jdrzej Stpniowski In-house lawy

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Document on Subject : "Tooploox is a software development studio specializing in arti31cial i"— Transcript:

1 Tooploox is a software development studi
Tooploox is a software development studio, specializing in articial intelligence, mobile and web development. Founded in 2012, Tooploox focuses on long-term collaborations and products that improve consumers’ wellbeing and working environment. The challenge: visibility and velocityLike any fast-growing business, Tooploox had a signicant and increasing volume of contracts to manage. But they were stored across multiple platforms, which made it difcult to keep track, as Tooploox in-house lawyer Jdrzej Stpniowski recalls. “The contract process was unstructured and time-consuming for board members. One would eSign a contract, but the other would sign manually, with copies saved in his inbox and a ling cabinet somewhere. We lacked a centralized tool to manage these documents.”Slow processes frustrated the business development team, and board members didn’t want to be chased for signatures. The majority of documents were signed manually and the process would only become more painful as the business scaled. Tooploox had grown by ve times since 2016 – there was a growing urgency to centralize the contract process before it The requirements: what did Tooploox need? Tooploox needed a single source of truth where contracts and templates could be stored and accessed by various members of the team. IT lawyer Maciej Rogu wanted to eliminate the possibility of duplicate les: “each member of the business development team would make his or her own copy of the original le, so when changes were made, they weren’t reected in the template.” Version control needed to be watertight.It was also essential that Tooploox adopted a solution that would scale: “some of our clients sign and scan, which makes it easy to lose data on contracts. These documents are either saved in a GDrive folder or printed and stored in a ling cabinet – which isn’t a scalable solution.”Finally, as business development and product teams would be accessing and creating legal documents, it was important that the solution was easy to navigate. Legal process is often difcult, and Tooploox needed it to be frictionless. “Now we know that if something is signed on the platform, it’s stored on the platform, and we don’t have to hunt around for contracts anymore - Juro is lifesaving”Jędrzej Stępniowski, In-house lawyer, Tooploox NDAs in JuroFrom generated to signed in 90 seconds About JuroJuro is the contract collaboration platform that enables businesses to agree and manage contracts all in one unied workspace. Juro is backed by Union Squa

2 re Ventures, Point Nine Capital, Seedcam
re Ventures, Point Nine Capital, Seedcamp and the founders of TransferWise, Gumtree and Indeed. Juro’s customer base includes Deliveroo, Skyscanner and Reach plc.www.juro.com | hello@juro.com The solution: faster, easier, smarterTooploox implemented Juro in February 2019. Within a few hours, Juro’s customer success team had Tooploox onboarded and able to use the solution. They quickly began to see the value of their decision.SERIOUS TIME-SAVINGS: “Before Juro, our signing process would sometimes take days – even a week,” Maciej says. “Now, it takes 90 seconds to generate and sign NDAs in Juro.” A CENTRALIZED HUB: Juro let Tooploox replace several disparate systems with one. “Now we know that if something is signed on the platform, it’s stored on the platform, and we don’t have to hunt around for contracts anymore – Juro is lifesaving,” Jdrzej says.USER-FRIENDLY: Juro’s design-led approach made adoption easier, both within and outside of the legal function: “There are other tools with similar functionality to Juro, but they aren’t clear for people outside of legal,” Maciej says. Juro’s intuitive UI empowered commercial teams to self-serve: “Our business development team can enter data into smartelds, instead of manually writing up a contract. It doesn’t feel like a legal process to them.”The results: a contract process that scalesAs Tooploox’s growth trajectory gathers pace, its contract and template volumes are set to increase even further. Now, with a central hub for legal documents, the Tooploox team can save time and make it easier for other teams to create and manage contracts. With Juro as its single source of truth, the legal process at Tooploox is future-proof and ready to scale.“Last week we had an NDA to sign last week with a contractor,” Jdrzej says. “It was generated at 10.30 and signed by our board member by 10.32. It’s just an easier process in Juro, and we’re very happy with it.”“Our business development team can enter data into Juro’s smartelds, instead of manually writing up a contract. It doesn’t feel like a legal process to them”Maciej Roguś, IT lawyer, Tooploox Juro for legal: enable the business “Contracts previously taking a week to sign are now taking minutes”Willem WellinghoffLegal team, ShieldpayDeliver more value to your internal client with a legal front door.Become data-drivenMake smarter decisions your workows and contracts.Reduce your riskKeep track of key contract deadlines and never miss a renewal again.