Focused Topic Office Hours: Impacts of ADS/ENS
Description: Focused Topic Office Hours: Impacts of ADSENS removal from IBS May 15th, 2025 David Parks Matt Gardner Post Award Fiscal Compliance Institutional Base Salary (IBS) IBS is the annual compensation paid by the University of Washington (UW)
Related Topics
Download Presentation
"Focused Topic Office Hours: Impacts of ADS/ENS" is the property of its rightful owner. Permission is granted to download and print the materials on this website for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Presentation Transcript
slide1. Focused Topic Office Hours: Impacts of ADS/ENS removal from IBS May 15th, 2025
David Parks & Matt Gardner
Post Award Fiscal Compliance<br>
slide2. Institutional Base Salary (IBS) IBS is the annual compensation paid by the University of Washington (UW) for an employee’s appointment, whether that individual’s time is spent on research, instruction, administration, service or clinical activity. IBS excludes any income that an individual is permitted to earn outside of duties for UW.
IBS webpage<br>
slide3. Effective 7/1/2025 – ADS/ENS removed from IBS Impacts
Effort Statements
Faculty Effort is based on IBS. Effort statements will not include ADS/ENS for periods starting 7/1/2025
Salary cap calculations are based on IBS
Workday will split based only on REG (X) salary
REG Salary Allocations
Will no longer be necessary to adjust allocation when faculty has an ADS/ENS – for faculty without Clinical Practice Plan salary (Y), allocations should always match desired effort level
Proposals
Requests for salary in proposal budgets should be based on the individual’s full IBS<br>
slide4. Examples using salary allocation tool Salary allocations tool will be update soon to function for this change to IBS…
Visualizing impacts with current tool…<br>
slide5. When to use to the allocations tool after 7/1/2025 When an individual has clinical practice plan salary (Y salary)
For forecasting payroll results of an allocation<br>
slide6. Follow-Up Process on Overdue Statements Overview of process
45 Days Overdue: First email follow-up, sent to coordinators from PAFC Effort Compliance Analyst
60 Days Overdue: Second email follow-up to coordinator and certifier, cc’ing dean’s office or shared environment contact, from PAFC Asst. Director
Overdue FY24 statements
First email to coordinators next week
Second follow-up in June
Department Dashboard View<br>
slide7. Other PAFC Follow-ups Coming Soon: Terminated Certifiers with Outstanding Effort Statements
Will be sending out notifications that a proxy certifier must be assigned (job aid number 6)
Pending Reconciliation Tasks
Will be sending out reminders about these tasks – PAFC can reassign these tasks
Job aid for Payroll Adjustment Reconciliation and Project Payroll Reconciliation tasks<br>
slide8. Questions Post Award Fiscal Compliance (PAFC)
effortreporting@uw.edu (Effort questions)
gcafco@uw.edu (All other compliance questions)
https://finance.uw.edu/pafc/
Matt Gardner
mgard4@uw.edu
David Parks
parksd2@uw.edu<br>
David Parks & Matt Gardner
Post Award Fiscal Compliance<br>
slide2. Institutional Base Salary (IBS) IBS is the annual compensation paid by the University of Washington (UW) for an employee’s appointment, whether that individual’s time is spent on research, instruction, administration, service or clinical activity. IBS excludes any income that an individual is permitted to earn outside of duties for UW.
IBS webpage<br>
slide3. Effective 7/1/2025 – ADS/ENS removed from IBS Impacts
Effort Statements
Faculty Effort is based on IBS. Effort statements will not include ADS/ENS for periods starting 7/1/2025
Salary cap calculations are based on IBS
Workday will split based only on REG (X) salary
REG Salary Allocations
Will no longer be necessary to adjust allocation when faculty has an ADS/ENS – for faculty without Clinical Practice Plan salary (Y), allocations should always match desired effort level
Proposals
Requests for salary in proposal budgets should be based on the individual’s full IBS<br>
slide4. Examples using salary allocation tool Salary allocations tool will be update soon to function for this change to IBS…
Visualizing impacts with current tool…<br>
slide5. When to use to the allocations tool after 7/1/2025 When an individual has clinical practice plan salary (Y salary)
For forecasting payroll results of an allocation<br>
slide6. Follow-Up Process on Overdue Statements Overview of process
45 Days Overdue: First email follow-up, sent to coordinators from PAFC Effort Compliance Analyst
60 Days Overdue: Second email follow-up to coordinator and certifier, cc’ing dean’s office or shared environment contact, from PAFC Asst. Director
Overdue FY24 statements
First email to coordinators next week
Second follow-up in June
Department Dashboard View<br>
slide7. Other PAFC Follow-ups Coming Soon: Terminated Certifiers with Outstanding Effort Statements
Will be sending out notifications that a proxy certifier must be assigned (job aid number 6)
Pending Reconciliation Tasks
Will be sending out reminders about these tasks – PAFC can reassign these tasks
Job aid for Payroll Adjustment Reconciliation and Project Payroll Reconciliation tasks<br>
slide8. Questions Post Award Fiscal Compliance (PAFC)
effortreporting@uw.edu (Effort questions)
gcafco@uw.edu (All other compliance questions)
https://finance.uw.edu/pafc/
Matt Gardner
mgard4@uw.edu
David Parks
parksd2@uw.edu<br>