RIT Summer Camp Guidelines Melinda Ward Jody Nolan
Description: RIT Summer Camp Guidelines Melinda Ward Jody Nolan Global Risk Management Services What is a camp? Key regulatory requirements Staff, training, emergency preparedness Forms QA Objectives Risk Management Assist with understanding
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slide1. RIT Summer Camp Guidelines Melinda Ward Jody Nolan
Global Risk Management Services<br>
slide2. What is a “camp?”
Key regulatory requirements
Staff, training, emergency preparedness
Forms
Q&A Objectives<br>
slide3. Risk Management
Assist with understanding regulations and RIT guidelines for programs involving minors
Provide accident insurance
Melinda Ward ext. 56135
Jackie Montione-Baldwin ext. 54903
Environmental Health & Safety
Assist Camp Director with permit application, inspections and required health notifications
Conduct required fire drills
Jody Nolan ext. 56676
Human Resources
Process background checks for camp personnel
Lizanne Zamites ext. 56261 Roles<br>
slide4. Between June 1 and September 15
10 or more children under 16 years of age
Operating more than all or part of five days in any two-week period
Indoor or outdoor organized group activities
Two or more activities of which at least one is a non-passive recreational activity with significant risk of injury
Single purpose activity such as athletic events excluded
Classroom educational programs excluded as long as only one hour or less recess period constituting no more than one fifth of the program's daily operation (swimming OK) NY State Permitted Camps Summer Day Camp<br>
slide5. Those that pose a significant risk of traumatic brain injury, injury to neck or spine, bone fractures or dislocations, lacerations requiring treatment to close, second or third degree burns to 5% or more of the body, loss of vision, or death. These may include diving, boating, horseback riding, rock climbing, shooting sports and other activities determined by the State Department of Health based on such characteristics as height, speed, water depth, physical contact with another participant or object, and/or use of equipment associated with the activity. Nonpassive recreational activities with significant risk of injury<br>
slide6. Children under 18 years of age
Outdoor or indoor organized activities
Overnight occupancy (72 or more hours) NY State Permitted Camps Overnight Camp<br>
slide7. Camp Director
Other Staffing Qualifications/Requirements
Camp Safety Plan
Medical Director/Medical Requirements
Notification to parents Regulatory Requirements<br>
slide8. Bachelor's degree, or at least 25 years of age for an overnight camp and 21 years for a summer day or traveling summer day camp
At least 24 weeks of previous administrative or supervisory experience in camping or equivalent experience
A notification from the Department of Social Services State Central Register of Abuse and Maltreatment that the director has not been subject of an investigation report
The submission of a form entitled Prospective Children's Camp Director Certified Statement Relative to the Conviction of a Crime or the Existence of a Pending Criminal Action and a determination by the local permit-issuing official that the camp director has no criminal conviction record Permit Requirements Camp Director<br>
slide9. At least 18 years of age at a children's overnight camp; 16 years of age at a summer day camp
Have experience in camping and supervision of children, or have completed an acceptable training course
Camp must verify a prospective counselor's background and character through reasonable and diligent inquiries; Annual sex offender registry check
Ratio of counselors to children shall be:
1:12 for day camps
1:25 during passive activities
1:10 for overnight camps (1:8 for children younger than eight)
During the sleeping hours at least one counselor is present on every level used for resting or sleeping in a multi-story building.
Trip leaders and activity leaders must be experienced in that activity (wilderness, rock climbing) Permit Requirements Counselors<br>
slide10. Personnel
Staff job descriptions
Procedure for verification of staff qualifications
Training
Fire safety
required fire drills and log
General and activity specific safety
Buddy system
Lost camper protocols
Camper orientation Permit requirements Camp Safety Plan<br>
slide11. Required unless “non-swimmers”
21 years of age or older
Advanced lifeguard qualifications
Completed a training course in lifeguard supervision and management Permit Requirements Aquatics Director<br>
slide12. Camp must have a qualified (Doctor, Nurse, EMT) Medical Director
Review of camper confidential medical histories
Initial health screening
Daily health surveillance of campers
procedures for providing basic first aid
handling medical emergencies including outbreaks
procedures for response to allegations of child abuse
storage and administration of medicines
maintenance of a medical log
description of universal precautions for bloodborne pathogens
reporting of illness and injuries, including camper abuse/allegations to the permit-issuing official within 24 hours
ON SITE DURING OVERNIGHT CAMPS Camp Safety Plan Medical Requirements<br>
slide13. Camp brochure/registration forms
Notification to parents of permit/inspection
Camper’s rights and responsibilities
Health forms – medical history, immunizations, medication permission slip
Records should be marked confidential, kept in a secured area and retained for 6 years.
Pre-approved forms are available on RM website Forms<br>
slide14. NY Public Health Law website:
http://www.health.ny.gov/environmental/outdoors/camps/
Risk Management website:
http://finweb.rit.edu/grms/guidelines_for_minors.html Additional Information<br>
Global Risk Management Services<br>
slide2. What is a “camp?”
Key regulatory requirements
Staff, training, emergency preparedness
Forms
Q&A Objectives<br>
slide3. Risk Management
Assist with understanding regulations and RIT guidelines for programs involving minors
Provide accident insurance
Melinda Ward ext. 56135
Jackie Montione-Baldwin ext. 54903
Environmental Health & Safety
Assist Camp Director with permit application, inspections and required health notifications
Conduct required fire drills
Jody Nolan ext. 56676
Human Resources
Process background checks for camp personnel
Lizanne Zamites ext. 56261 Roles<br>
slide4. Between June 1 and September 15
10 or more children under 16 years of age
Operating more than all or part of five days in any two-week period
Indoor or outdoor organized group activities
Two or more activities of which at least one is a non-passive recreational activity with significant risk of injury
Single purpose activity such as athletic events excluded
Classroom educational programs excluded as long as only one hour or less recess period constituting no more than one fifth of the program's daily operation (swimming OK) NY State Permitted Camps Summer Day Camp<br>
slide5. Those that pose a significant risk of traumatic brain injury, injury to neck or spine, bone fractures or dislocations, lacerations requiring treatment to close, second or third degree burns to 5% or more of the body, loss of vision, or death. These may include diving, boating, horseback riding, rock climbing, shooting sports and other activities determined by the State Department of Health based on such characteristics as height, speed, water depth, physical contact with another participant or object, and/or use of equipment associated with the activity. Nonpassive recreational activities with significant risk of injury<br>
slide6. Children under 18 years of age
Outdoor or indoor organized activities
Overnight occupancy (72 or more hours) NY State Permitted Camps Overnight Camp<br>
slide7. Camp Director
Other Staffing Qualifications/Requirements
Camp Safety Plan
Medical Director/Medical Requirements
Notification to parents Regulatory Requirements<br>
slide8. Bachelor's degree, or at least 25 years of age for an overnight camp and 21 years for a summer day or traveling summer day camp
At least 24 weeks of previous administrative or supervisory experience in camping or equivalent experience
A notification from the Department of Social Services State Central Register of Abuse and Maltreatment that the director has not been subject of an investigation report
The submission of a form entitled Prospective Children's Camp Director Certified Statement Relative to the Conviction of a Crime or the Existence of a Pending Criminal Action and a determination by the local permit-issuing official that the camp director has no criminal conviction record Permit Requirements Camp Director<br>
slide9. At least 18 years of age at a children's overnight camp; 16 years of age at a summer day camp
Have experience in camping and supervision of children, or have completed an acceptable training course
Camp must verify a prospective counselor's background and character through reasonable and diligent inquiries; Annual sex offender registry check
Ratio of counselors to children shall be:
1:12 for day camps
1:25 during passive activities
1:10 for overnight camps (1:8 for children younger than eight)
During the sleeping hours at least one counselor is present on every level used for resting or sleeping in a multi-story building.
Trip leaders and activity leaders must be experienced in that activity (wilderness, rock climbing) Permit Requirements Counselors<br>
slide10. Personnel
Staff job descriptions
Procedure for verification of staff qualifications
Training
Fire safety
required fire drills and log
General and activity specific safety
Buddy system
Lost camper protocols
Camper orientation Permit requirements Camp Safety Plan<br>
slide11. Required unless “non-swimmers”
21 years of age or older
Advanced lifeguard qualifications
Completed a training course in lifeguard supervision and management Permit Requirements Aquatics Director<br>
slide12. Camp must have a qualified (Doctor, Nurse, EMT) Medical Director
Review of camper confidential medical histories
Initial health screening
Daily health surveillance of campers
procedures for providing basic first aid
handling medical emergencies including outbreaks
procedures for response to allegations of child abuse
storage and administration of medicines
maintenance of a medical log
description of universal precautions for bloodborne pathogens
reporting of illness and injuries, including camper abuse/allegations to the permit-issuing official within 24 hours
ON SITE DURING OVERNIGHT CAMPS Camp Safety Plan Medical Requirements<br>
slide13. Camp brochure/registration forms
Notification to parents of permit/inspection
Camper’s rights and responsibilities
Health forms – medical history, immunizations, medication permission slip
Records should be marked confidential, kept in a secured area and retained for 6 years.
Pre-approved forms are available on RM website Forms<br>
slide14. NY Public Health Law website:
http://www.health.ny.gov/environmental/outdoors/camps/
Risk Management website:
http://finweb.rit.edu/grms/guidelines_for_minors.html Additional Information<br>