Scope Notes PTCP Office Hour February 21, 2025 SHM
Description: Scope Notes PTCP Office Hour February 21, 2025 SHM H 400 Background Serve to limit the scope of a heading City mysteries- Nineteenth century fictional narratives of the underside of city life, exposing crime, corruption, immorality,
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slide1. Scope Notes PTCP Office Hour
February 21, 2025<br>
slide2. SHM H 400 Background
“…[S]erve to limit the scope of a heading”
City mysteries- Nineteenth century fictional narratives of the underside of city life, exposing crime, corruption, immorality, and the hidden lives of all levels of urban society.
“…[E]specially useful under headings that represent new concepts or that employ terminology not yet firmly established in the language.”<br>
slide3. Single heading defined without reference to any other headings
Artists’ preparatory studies
Here are entered works on studies or sketches by artists preparatory to executing works of art in any form.
Intermediate goods
Here are entered works on goods that are in course of manufacture and not yet finished.
Purpose? Define the term where the term itself is not clear, even with the use of a qualifier. SHM H 400 types of SN<br>
slide4. SHM H 400 types of SN Single heading described with instructions to use more specific headings
Commodity exchanges
SN- Here are entered works on commodity exchanges. Works on exchanges dealing in a single commodity or class of commodities are entered under the specific commodity industry, e.g., Cotton trade, Grain trade, etc.
Investments, Foreign
Here are entered general works on foreign investments. Works on foreign investments originating in an individual region or country are entered under Investments qualified by region or nationality, with further subdivision by place, if any, in which the investments are made, e.g. Investments, Japanese—United States.
Purpose? Explaining meaning and pointing to more specific terminology<br>
slide5. Two or more closely related or overlapping headings
Ageism
Here are entered works on negative or prejudicial attitudes toward people based on their age. Works on discriminatory behavior toward people based on their age are entered under Age discrimination.
Age discrimination
Here are entered works on discriminatory behavior toward people based on their age. Works on negative or prejudicial attitudes toward people based on their age are entered under Ageism.
Purpose? Contrasting meanings that are similar enough to cause confusion. SHM H 400 types of SN<br>
slide6. NOTE: some of these contrasts can be very complex
Job analysis
Here are entered works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance. Works on the appraisal of the relative value of individual jobs in an organization for wage determination, promotions, etc., are entered under Job evaluation. Works on the process of identifying all the things that must be done to complete an activity satisfactorily are entered under Task analysis.
Job evaluation
Here are entered works on the appraisal of the relative value of individual jobs in an organization for wage determination, promotions, etc. Works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance are entered under Job analysis.
Task analysis
Here are entered works on the process of identifying all the things that must be done to complete an activity satisfactorily. Works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance are entered under Job analysis. SHM H 400 types of SN<br>
slide7. SHM H 400 types of SN Special instructions, explanation, referrals, etc.
School prose
For works limited to one school, the heading is qualified by nationality and subdivided by place, and an additional subject entry is made under the name of the school.
Electronic indexes*
Electronic indexes limited to a specific subject are entered under the subject with subdivision Indexes.
Purpose? To give specific instructions on how to handle a topic
*NOTE: These are usually combined with other types of scope notes and rarely appear by themselves.<br>
slide8. more than one SN for same heading Both single heading defined AND special instructions
International economic relations
Here are entered works on economic relations among nations. Works on the foreign economic relations of countries, cities, etc., are entered under headings of the type [place]—Foreign economic relations, further subdivided by place, if appropriate. If so subdivided, a second heading is assigned with the place names in reverse positions, e.g. 1. United States—Foreign economic relations—France. 2. France—Foreign economic relations—United States.
CYAC: Working dogs
Here are entered works on purebred dog breeds belonging to the Working Group according to the American Kennel Club registry as well as any dogs trained to perform specific jobs. When this heading is assigned, the second subject heading Dogs is also assigned, e.g., 1. Working dogs. 2. Dogs.<br>
slide9. Does the term really need a SN? Does the term, even qualified, leave some confusion? How hard is it to look this term up in the dictionary? Does the dictionary have multiple meanings that are equally common? Is the term based on the jargon of a discipline?
How much is it limiting the application of the heading? Is that good or bad?
Does the scope note add clarity to the meaning of the heading?
Is it so similar to another term that people will not understand the difference without a scope note?
Are instructions necessary?<br>
slide10. What to look for when there is no sn Broader terms, Related terms, Narrower terms
Qualifiers
Citations in 670 fields
Search for examples of use in the catalog
Email us<br>
slide11. What do policy specialists look for? Is the content of the scope note justified in the citations?
Does it use the minimum possible number of words? How many details does it include?
Is it completely clear?
Do the limitations in the scope note make the heading impossible to use for application in some cases?<br>
slide12. generally expected scope notes Do we want it on every X in X heading? No, only when confusion might be the result.
Swordplay in motion pictures: Here are entered works on the depiction of swordplay in motion pictures.
Is this about the use of swordplay or the depiction of swordplay?
African Americans on television: Here are entered works on the portrayal of African Americans on television.
Is this about African Americans in the tv show? Or Africans Americans who helped to create the tv show?<br>
slide13. Examples of good scope notes Art and war
Biochemistry
Eccentric literature
Immune response
Liberalism (Religion)
Medium format cameras
Myth in literature/Mythology in literature
Operational readiness (Military science)
Weavers<br>
slide14. Discussion questions After the presentation, what questions do you still have?
How would you determine if a scope note is necessary?
Is there a heading without a scope note that is confusing to you that you would like to share?
Is there a heading you’re currently working on that you think requires a scope note? Would you be willing to share it with the group?<br>
February 21, 2025<br>
slide2. SHM H 400 Background
“…[S]erve to limit the scope of a heading”
City mysteries- Nineteenth century fictional narratives of the underside of city life, exposing crime, corruption, immorality, and the hidden lives of all levels of urban society.
“…[E]specially useful under headings that represent new concepts or that employ terminology not yet firmly established in the language.”<br>
slide3. Single heading defined without reference to any other headings
Artists’ preparatory studies
Here are entered works on studies or sketches by artists preparatory to executing works of art in any form.
Intermediate goods
Here are entered works on goods that are in course of manufacture and not yet finished.
Purpose? Define the term where the term itself is not clear, even with the use of a qualifier. SHM H 400 types of SN<br>
slide4. SHM H 400 types of SN Single heading described with instructions to use more specific headings
Commodity exchanges
SN- Here are entered works on commodity exchanges. Works on exchanges dealing in a single commodity or class of commodities are entered under the specific commodity industry, e.g., Cotton trade, Grain trade, etc.
Investments, Foreign
Here are entered general works on foreign investments. Works on foreign investments originating in an individual region or country are entered under Investments qualified by region or nationality, with further subdivision by place, if any, in which the investments are made, e.g. Investments, Japanese—United States.
Purpose? Explaining meaning and pointing to more specific terminology<br>
slide5. Two or more closely related or overlapping headings
Ageism
Here are entered works on negative or prejudicial attitudes toward people based on their age. Works on discriminatory behavior toward people based on their age are entered under Age discrimination.
Age discrimination
Here are entered works on discriminatory behavior toward people based on their age. Works on negative or prejudicial attitudes toward people based on their age are entered under Ageism.
Purpose? Contrasting meanings that are similar enough to cause confusion. SHM H 400 types of SN<br>
slide6. NOTE: some of these contrasts can be very complex
Job analysis
Here are entered works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance. Works on the appraisal of the relative value of individual jobs in an organization for wage determination, promotions, etc., are entered under Job evaluation. Works on the process of identifying all the things that must be done to complete an activity satisfactorily are entered under Task analysis.
Job evaluation
Here are entered works on the appraisal of the relative value of individual jobs in an organization for wage determination, promotions, etc. Works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance are entered under Job analysis.
Task analysis
Here are entered works on the process of identifying all the things that must be done to complete an activity satisfactorily. Works on the process of making a detailed study of a job to determine the duties, facilities required, conditions of work, and the qualifications needed for its performance are entered under Job analysis. SHM H 400 types of SN<br>
slide7. SHM H 400 types of SN Special instructions, explanation, referrals, etc.
School prose
For works limited to one school, the heading is qualified by nationality and subdivided by place, and an additional subject entry is made under the name of the school.
Electronic indexes*
Electronic indexes limited to a specific subject are entered under the subject with subdivision Indexes.
Purpose? To give specific instructions on how to handle a topic
*NOTE: These are usually combined with other types of scope notes and rarely appear by themselves.<br>
slide8. more than one SN for same heading Both single heading defined AND special instructions
International economic relations
Here are entered works on economic relations among nations. Works on the foreign economic relations of countries, cities, etc., are entered under headings of the type [place]—Foreign economic relations, further subdivided by place, if appropriate. If so subdivided, a second heading is assigned with the place names in reverse positions, e.g. 1. United States—Foreign economic relations—France. 2. France—Foreign economic relations—United States.
CYAC: Working dogs
Here are entered works on purebred dog breeds belonging to the Working Group according to the American Kennel Club registry as well as any dogs trained to perform specific jobs. When this heading is assigned, the second subject heading Dogs is also assigned, e.g., 1. Working dogs. 2. Dogs.<br>
slide9. Does the term really need a SN? Does the term, even qualified, leave some confusion? How hard is it to look this term up in the dictionary? Does the dictionary have multiple meanings that are equally common? Is the term based on the jargon of a discipline?
How much is it limiting the application of the heading? Is that good or bad?
Does the scope note add clarity to the meaning of the heading?
Is it so similar to another term that people will not understand the difference without a scope note?
Are instructions necessary?<br>
slide10. What to look for when there is no sn Broader terms, Related terms, Narrower terms
Qualifiers
Citations in 670 fields
Search for examples of use in the catalog
Email us<br>
slide11. What do policy specialists look for? Is the content of the scope note justified in the citations?
Does it use the minimum possible number of words? How many details does it include?
Is it completely clear?
Do the limitations in the scope note make the heading impossible to use for application in some cases?<br>
slide12. generally expected scope notes Do we want it on every X in X heading? No, only when confusion might be the result.
Swordplay in motion pictures: Here are entered works on the depiction of swordplay in motion pictures.
Is this about the use of swordplay or the depiction of swordplay?
African Americans on television: Here are entered works on the portrayal of African Americans on television.
Is this about African Americans in the tv show? Or Africans Americans who helped to create the tv show?<br>
slide13. Examples of good scope notes Art and war
Biochemistry
Eccentric literature
Immune response
Liberalism (Religion)
Medium format cameras
Myth in literature/Mythology in literature
Operational readiness (Military science)
Weavers<br>
slide14. Discussion questions After the presentation, what questions do you still have?
How would you determine if a scope note is necessary?
Is there a heading without a scope note that is confusing to you that you would like to share?
Is there a heading you’re currently working on that you think requires a scope note? Would you be willing to share it with the group?<br>