Document used to describe the discussions decisions and actions that occurred during a meeting Example document See pages 1315 of the 301 Document Examples PDF file Examples of use ID: 723139
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Slide1
Minutes of a meetingSlide2
What are minutes?
Document used
to describe the discussions, decisions, and actions that occurred during a meeting.Slide3
Example document:
See pages 13-15 of the 3.01 Document Examples PDF fileSlide4
Examples of use:
Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point
The minutes of the State Board of Education
A meeting of the PTSA Grounds Committee to decide where to plant shrubs
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Components of minutes of a meeting
Heading
Call to Order
Approval of Minutes
Committee Reports
Old Business
New Business
Adjournment
Signature line
Slide6
Heading information
Name of organization or committee
Type of meeting (example: Regular Board Meeting)
Date Minutes were preparedSlide7
Components of minutes of a meeting . . . CONT’D
Call to Order
– formal declaration by the chairperson of the meeting that it has officially
begunApproval of Minutes – review of previous minutes by board members
Committee Reports
– progress reports presented by sub-committee chairsSlide8
Components of minutes of a meeting . . . Cont’d
Old Business
– unresolved discussions from a previous
meetingNew Business – new topics and
issues
Adjournment –
notation of who adjourned the
meeting
Signature line
for recording secretarySlide9
Guidelines for Keying
Heading – Centered, initial caps,
and
boldBody - contains a separate paragraph for each subject
Block Style Paragraphs - Single
space within paragraphs and double space between