Reflections on PRT Visits Presented by Randy Beach Faculty Southwestern College ASCCC Facilitator Diana Bennett Faculty College of San Mateo Santanu Bandyopadhyay Executive VP Cypress College ID: 798812
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Institutional Effectiveness Partnership Initiative:Reflections on PRT Visits
Presented by:Randy Beach, Faculty, Southwestern College, ASCCC FacilitatorDiana Bennett, Faculty, College of San MateoSantanu Bandyopadhyay, Executive VP, Cypress CollegeMay Chen, CSSO, Berkeley City CollegeBill McGinnis, Trustee, Butte-Glenn Community College DistrictKindred Murillo, Superintendent/President, Lake Tahoe Community CollegeJeff Spano, Dean, Institutional Effectiveness, CCC Chancellor’s OfficeMatthew C. Lee, Project Director, Institutional Effectiveness Partnership Initiative
ASCCC Instructional Design and Innovation Institute, January 23, 2016
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Slide2Institutional EffectivenessPartnership Initiative Goals
Advance the California Community Colleges as the most effective and innovative system of higher education in the worldEliminate accreditation sanctions and audit findings at collegesEnhance student access, success, and equity2
Slide3IEPI Major ComponentsIndicators
Professional DevelopmentPolicy, Procedures, and PracticePartnership Resource Teams: Our Focus Today3
Slide4Partnership Resource Teams
Expertise is matched to institution’s Areas of FocusNot just a single visit: Each team commits to 3 visits or more as neededThe visits are designed to:Understand issues and identify scope of supportDevelop ideas for institution’s Innovation and Effectiveness Plan to address Areas of FocusProvide follow up support as needed4
Slide5Partnership Resource TeamsInstitutional
CEO completes a short Letter of Interest to identify Areas of Focus for technical assistance. That initiates the process.Well before the initial PRT visit, the CEO, with the participation of the Academic Senate president and others as appropriate, develops a somewhat more detailed (but still concise) description of each Area of Focus.Seed grants of up to $150,000 are available after the second visit to expedite implementation of institution’s Innovation and Effectiveness Plan (available until funds run out).5
Slide6Partnership Resource Teams
35 institutions so far have been selected to receive technical assistance by PRTs.Spring 2015 cohort: 8 institutionsFall 2015 cohort: 15 colleges, 1 center, and 1 districtSpring 2016 cohort: 10 institutionsPRTs are drawn from a pool of more than 230 subject matter experts from within CCC system.PRT Training occurs twice each year, through a webinar and two face-to-face workshops.Volunteer to join the pool from which PRTs are drawn!Current faculty survey: https://www.surveymonkey.com/s/Faculty_PRT_team_surveyCurrent non-faculty survey: https://www.surveymonkey.com/r/IEPI-PRT-ExpertiseInventory2015-26
Slide7Examples of Areas of Focus Identified by Institutions
Integrated planning at all levels, with resource allocationSLO and SAO assessment, reporting, improvement, and integration with institutional planningUsing student success and achievement data for improving decision-making and institutional effectivenessEnrollment management, strategic and otherwise7
Slide8Areas of Focus (cont.)
Delineation of function between college and districtTechnology tools for monitoring and management of institutional effectiveness processesImprovement of governance, decision-making, and communicationFiscal management and strategies8
Slide9PRT Process Enhancements
PRT training and preparationDocumentationInformation flowTo and from client institutionsTo and from PRTsFuture enhancementsHandbooksContinuing presentationsHarvesting best practicesScheduling9
Slide10The Panel
Diana Bennett serves on the Hartnell PRT.Santanu Bandyopadhyay serves on the Yuba PRT, whose follow-up visit will be in Summer or early Fall.May Chen also serves on the Hartnell PRT, and is receiving PRT support at Berkeley, whose third visit will be in early April.Bill McGinnis serves on the Berkeley PRT.Kindred Murillo serves as Lead on the Barstow PRT, and is receiving PRT support at Lake Tahoe, whose first visit will be on Feb. 29.[ASCCC Facilitator Randy Beach serves on the CCSF PRT, whose second visit will be on Jan. 27, and will be receiving PRT support at Southwestern starting this Spring.][Facilitator Jeff Spano serves on the Merritt PRT, whose first visit was on Oct. 28, and will be receiving PRT support at the Chancellor’s Office starting this Spring.]10
Slide11Panel Discussion Questions
Overall, what's the most valuable aspect of the PRT process for our colleges?What did you find most useful and effective in preparing for the initial visit?What surprised you about the process?What challenges did you encounter?How does your institution plan to use its seed grant to expedite I&EP implementation?What advice would you offer those who wish to participate in the process on either side?11
Slide12Questions from the Audience
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Slide13Thanks for joining us today!
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Slide14IEPI Contact Information
Matthew C. Lee, IEPI Project Director, matthew@mcleeconsulting.comJeff Spano, Dean IE, Chancellor’s Office, jspano@cccco.eduTheresa Tena VC IE, Chancellor’s Office, ttena@cccco.edu http://extranet.cccco.edu/Divisions/InstitutionalEffectiveness.aspxBarry Gribbons, Deputy Chancellor, College of the Canyons, barry.gribbons@canyons.eduPaul Steenhausen, Ex Dir., Success Center psteenhausen@cccco.edu www.canyons.edu/IEPI14