Account BALANCES March 11 2015 Presenters Tami Bidle tbidlewsuedu Controllers Office 3351202 Brian Dentler bdentlerwsuedu Sponsored Programs Services 3356549 What Is Account BALANCES ID: 800941
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Slide1
Washington State UniversityAccount BALANCES
March 11, 2015
Slide2Presenters
Tami Bidle (tbidle@wsu.edu)
Controllers Office
335-1202
Brian Dentler (bdentler@wsu.edu)
Sponsored Programs Services
335-6549
Slide3What Is Account BALANCES ?
Account Balances is a legacy mainframe application which allows the user to query accounting and financial information.
Get access by filling out a
form
and sending it to the Controllers Office, mail code 1025.
BPPM 30.07
covers BALANCES plus some financial rules
Originally
developed in the 1980s and continues to be updated and maintained.
QUERY ONLY. You can’t break it!
Slide4WSU AIS Accounting System
Slide5Computer Lab demonstration
Hands-on demonstration of Balances screens.
We will now move through the Logon screen and
Navigate from one Menu screen to another.
Basic Navigation will be illustrated in each of the available 7 Menu screens.
Slide6Netpass
The Netpass Command allows the user to log onto multiple AIS Sessions.
Type “Netpass” at the command line, then press <Enter>.
Slide7After logging on to all desired applications, hold down the SHIFT key and toggle between the “F” keys to move between them.
Type in a PF line for each AIS session desired. Type PF##, tab to next field, type AIS. When done, tab to a PF line and press <Enter> and log in normally. To log onto a 2
nd
or 3
rd
AIS application, hold down the SHIFT key and press F2 or F3, respectively.
F1 key
F2 key
F3 key
Log onto multiple sessions
Slide8Menu Screens
1 (PF1) Menu – Account Balances Main Menu
2 (PF2) Detail Menu – Account Detail
3 (PF3) File Access Menu –
Specific Transaction Detail
4 (PF4) Download Menu – Download Data
5 (PF5) Find Accounts – Find/Locate account queries
6 (PF6) Code Titles – Display Code Titles
7 (PF7) Cost Sharing – Grant-related Cost Share data and ability to download.
Where PF stands for the Function Key at the top of the keyboard.
Overall –
Using, downloading and querying in Balances.
Slide9Main Menu: pf1 Key
The ‘home’ screen.
Report 01 and Report 15 are used the most.
Report 12 is handy for Departments.
Explanation on two other Report 15 screens.
15S
15X
Slide10Detail Menu: pf2 Menu
More detailed data compared to Main Menu
Adds date range to query
Holds only previous 18 months detail and 3 years plus current fiscal year for the “All” parameter.
Slide11And –‘Now for Something Completely Different”pf3
Full File Access Menu
Generally used by Central Offices to report to various agencies, i.e. Washington State, granting agencies.
Not very useful for departments
Slide12pf4 Download MenuDownload to Your Personal Computer:
View on-screen or Download as Data
Used to download data to Excel-compatible files if the application access is QWS3270 Secure available from
Jolly Giant
for $60.
If you have Entire Connection, use %+ to download.
The Financial Data Warehouse is a better source and download program.
Slide13pf5 - Find Accounts
Locate budgets by name, or by entering a budget to find all the projects associated with it.
To find accounts that have the word “Revenue” in it, choose report 10 and select the word Revenue as the search criteria.
Slide14pf6 Code Titles Menu
To find information about objects, sources, funds, programs, and other data.
This will bring you to a report screen to choose a display of various titles.
Slide15Cost Sharing: pf7 keyCost Share Inquiry Menu
From any main menu,
Click PF7 to get to the cost sharing query menus
Slide16This concludes AIS BALANCES training.Any questions or comments?Feel free to contact us with any questions or concerns:
Tami Bidle 335-1202
Brian Dentler 335-6549
Slide17If you wish to have your attendance documented
i
n your training history,
please notify Human Resource Services
within 24 hours of today's date:
hrstraining@wsu.edu
This has been a WSU Training Videoconference