Wiley C Rowsey CPPO VCO Procurement Director Virginia Department of Education Phone 8042253576 email wileyrowseydoevirginiagov CAPA September 17 2010 Three may keep a secret ID: 778246
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Slide1
ETHICS
FOR THE PROCUREMENT PROFESSIONAL
Wiley C. Rowsey, CPPO, VCO
Procurement Director
Virginia Department of Education
Phone: 804-225-3576
e-mail:
wiley.rowsey@doe.virginia.gov
CAPA
–
September 17, 2010
Slide2“Three may keep a secret
if two of them are dead.”
Benjamin Franklin
Slide3DEFINITIONS
ETHICS: The rules or standards governing the conduct of the members of a profession
INTEGRITY: Rigid adherence to a code or standard of values
Slide4EXAMPLES OF WRONGDOING
Accepting or soliciting gifts
Allowing a contractor to pay for your meal
Discussing or accepting a job offer to influence a contract award decision
Accepting a special discount for personal gain
Doctoring files to change the outcome
Knowingly accepting product not meeting specs
Not reporting wrongdoing
Slide5EXAMPLES OF WRONGDOING CONTINUED
Providing insider info to favorite bidder
Manipulating outcome so favorite vendor wins
Backdating and signing documents
Splitting orders to avoid competition
Allowing bidder to change price or sign bid after opening
Slide6COMMON RATIONALIZATIONS
“Everyone else does it”
“They’ll never miss it”
“Nobody will care”
“The boss does it”
“No one will know”
“I don’t have time to do it right”
“That’s close enough”
“Some rules were meant to be broken”
“It’s not my job”
Slide7CODE OF VIRGINIA
LAWS THAT GOVERN OUR
AND THE VENDOR COMMUNITY CONDUCT
VPPA § 2.2-4367 et
seq
State and Local
Gov’t
Conflict of Interest Act § 2.2-3100 et
seq
Virginia Governmental Frauds Act § 18.2-498.1 et
seq
Code of Virginia searchabledatabase: http://leg6.state.va.us
Slide8HOW
SHOULD PUBLIC BODIES PROMOTE CONFIDENCE IN
AND COMPLIANCE WITH ETHICAL STANDARDS
Publicly post purchasing
rules
and procedures
Publicly post code
of ethics/standards of conduct
Conduct ethics training for
all staff
Publicly post solicitations/Hold public bid openings
Make records available for public inspectionPreclude personal interest/influence in a contractBe cognizant of back-door sellingRemain independent, free of obligation and above suspicion
Slide9PATIENCE
CONSISTENT
DILIGENT
PRINCIPLED
KNOWLEDGEABLE
COURAGEOUS
HONORABLE
INTEGRITY
Slide10ETHICS IN THE PROCUREMENT FROG POND
A happy, dancing purchasing professional when all goes well
DECISION MAKING QUESTIONS TO ASK
WAS IT LEGAL OR ETHICAL?
DOES IT COMPLY WITH LOCAL OR STATE POLICIES, LAW, YOUR VALUES?
WILL IT APPEAR ON THE 6 O’CLOCK NEWS/ABOVE THE CREASE HEADLINES?
Slide11WHAT WOULD YOU DO IF FACED WITH A POTENTIAL ETHICS ISSUE?
HOW TO SAY “NO” TACTFULLY
Don’t accuse the other person of being unethical—instead use “I” statements to describe your feelings:
“I have serious concerns about that, and I need your understanding…”
“I honestly believe it is wrong because…”
“I can’t do what I feel is wrong…”
Slide12PERSONAL CONDUCT
Higher standard for managers & purchasing professionals
Public expectation—make right decisions, be trustworthy
Vendor expectation—fairness & honesty
Be cognizant of laws & policies & where to look them up
Slide13WHAT WERE THEY THINKING?
News Articles
Slide14TEN COMMANDMENTS OF ETHICAL GOVERNMENT
Be Independent
Act Only in the Public Interest
You Are a Trustee of the Public’s Money
Follow the Law
Strive for Efficiency
Slide15TEN COMMANDMENTS OF ETHICAL GOVERNMENT
Protect the Economy
Take Nothing, Ever
Do Not Socialize with Vendors
Maintain Confidentiality
Do Not Play Favorites
Slide16-
SWEAT THE SMALL STUFF
-REMEMBER CANDID CAMERA
-DO THE RIGHT THING
-SET THE EXAMPLE
-DON’T IGNORE YOUR NOSE
(does it pass the smell test?)
Think first! What
would it be
like
if
friends and family see YOU on the 6 o’clock news?Remember, “Doing the right thing is the one ingredient that leads to long-term success”