Public Service Commission (psc) Virtual Roundtable

Transcript:Public Service Commission (psc) Virtual Roundtable:
Public Service Commission (psc) Virtual Roundtable 28 October 2020 1 Ms Rakgadi Motseto BACKGROUND Supply Chain Management or Public Procurement should be viewed a system; It is build on a “chain” of strategic decisions and actions; A failure in one area of the “chain” creates a negative reaction in other areas of the system; For this “chain” to remain stable, it requires all parties responsible, affected and impacted by these processes to do their part; (i.e. SCM practitioners, Accounting Officers, Accounting Authorities, the Higher Learning Institutions, Oversight bodies, the public in the form of businesses transacting with government, etc.) The broader government system needs an SCM that is responsive than reactive. 2 Misconceptions relating to SCM 3 Perceived symptoms of a dysfunctional SCM system from AGSA report/Media Reports With every report/ing SCM is painted dismally Non-payment of Suppliers – Invoices are processed by Finance Irregular Expenditure – Finance (CFO) Critical positions vacant for extended periods – DPSA, AOs, HR managers – unrealistic job requirements Lack of consequence management – Line managers, Trade Unions, Employee Relations and Accounting Officers for also not initiating restriction of suppliers Financial Misconduct – CFOs and AOs Systems downtime - SITA SCM Process Demand Management – (60%) The pre-tendering stage is where most planning and policy consideration occur; All the demands on SCM should be implemented in this phase (All policies – BBBEE, Empowerment, Transformation, Youth, Women, People with disabilities, Local Content, Promoting local products, Local Economic Development etc.) Acquisition – Procurement - (30%) Tendering where a procurement or buying decisions are implemented Too late to consider all the policy demands Logistics – (10%) Post-tendering phase to manage contracts, suppliers and organisational performance Disposal – lifespan exhausted (Finance) Source: National Treasury, (2003) 4 Capacity challenges in SCM 5 Supply Chain Management (SCM) capacity in the State Broader systems’ challenges in ICT 6 ICT challenges in SCM 7 COVID-19 Lessons 8 The system has proven to be reactive in Procurement; Institutions have over or under procured items required; Suppliers have overstocked and waiting for the 2nd wave of the virus SCM officials did not have the expertise in health procurement; Then how do we enforce consequence management? The requirement is development and training before implementing punitive measures. The public is not fully informed on the role of government; Developing policies to benefit the public without adequate educating the public is futile The public’s learning is left to