Changes and Updates Data Owner Amanda Leopard September 15 2022 Oregon Department of Education 1 Agenda 20222023 Updates General Reminders Collection Dates Additional Help amp Contacts ID: 1024586
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1. First Period Cumulative ADM 2022-23 TrainingChanges and UpdatesData Owner: Amanda LeopardSeptember 15, 2022Oregon Department of Education1
2. Agenda2022-2023 UpdatesGeneral RemindersCollection DatesAdditional Help & ContactsOnline ResourcesODE Data Collection TeamRegional ESD Partners & ODE HelpdeskUpcoming TrainingsQuestionsOregon Department of Education2
3. 2022-2023 UpdatesAttendance requirements remain the same for 2022-23.Distance learning programs are required to take attendance at least one time per day.SSO and SFSP no longer qualify for the Economically Disadvantaged Flag.The Talented and Gifted Flags have been consolidated into a single required Talented and Gifted Flag. This flag indicates that the student is identified as Academically Talented or Intellectually Gifted as determined by school district policy.There is a new optional flag for 2022-23, the Additional Language Code (AddnLangCd). It indicates any additional language a student uses to communicate that is not the language of origin. Essential Skill requirements remained waived for the 2019-20, 2020-21, 2021-22, 2022-23, and 2023-24 school years. Oregon Department of Education3
4. Economically Disadvantaged Flag Flow ChartOregon Department of Education4
5. General RemindersThe Fall Membership snapshot date is the first weekday in October. For 2022-23 that is October 3. If a student is enrolled on October 3, the last day of the First Period Cumulative ADM Reporting Period, the end date should be the first weekday after that. In 2022-23, the end date will be October 4, 2022. Failure to report a correct October 3 end date will result in the student not appearing in the Fall Membership Report and can affect the next year’s Dropout Reporting.Program Type 13 may only be used as a temporary placeholder and must be replaced with membership information once it is known.Resident County refers to the county where the student's parents or guardians live, or where the student lives in the case of legally emancipated minors or students over 18. It is not a reflection of the district’s county. Submit to the correct collection. The 2021-22 Annual Cumulative ADM Exit Adjustment will be open for part of the same time as First Period Cumulative ADM. Oregon Department of Education5
6. Reporting PeriodFirst Period Cumulative ADM includes all students enrolled during the reporting period, July 1, 2022 – October 3, 2022Summer school enrollment is not included.For students enrolled through the end of the reporting period (October 3) their ADM End Date should be October 4.Oregon Department of Education6
7. Collection DatesOregon Department of Education7Collection Window OpenSeptember 22, 2022 – October 24, 2022Collection Closed To AllOctober 25, 2022 – October 26, 2022Audit Review Window (Open to All)October 27, 2022 – November 4, 2022Collection Closed (Opened by request)November 5, 2021 – January 20, 2023Fall Membership Validation Window is November 3, 2022 – January 19, 2023Public release of the 20-21 Student Enrollment Report is in February 2023
8. Online ResourcesCumulative ADM Resources WebpageCumulative ADM ManualCumulative ADM Audits & Review ManualCumulative ADM Additional Guidance DocumentsCumulative ADM ContactsOregon Department of Education8
9. ODE Collection TeamOregon Department of Education9Amanda LeopardResearch Analystamanda.leopard@state.or.usData Collections/Validations:Cumulative ADMInstitutionsRegular AttendersRyan ClarkResearch Analystryan.clark@state.or.usData Collections/Validations:Class RosterStaff PositionStaff FTE/Ethnicity/Turnover9th Grade on TrackRobin StalcupResearch Analystrobin.stalcup@state.or.usData Collections/Validations:Fall Membership/ Student EnrollmentClass SizePaul SkomsvoldResearch AnalystPaul.Skomsvold@ode.state.or.usData Collections/Validations:Graduation/Dropout Reporting
10. Regional ESD Partners & ODE HelpdeskRegional ESD PartnersKaren Brown Smith(800) 706-4447 x 3124karen.brown@imesd.k12.or.us Peter Campbell(800) 706-4447 x 3203peter.campbell@imesd.k12.or.usOregon Department of Education10ODE HelpdeskFor Technical Help (File Upload Issues, SSID Merges, Application Issues)(503) 947-5715ODE.Helpdesk@state.or.us
11. Upcoming TrainingsADM Exit Adjustment and Dropout Reporting 21-22Thursday, October 6, 2022 @ 2:00 p.m.Graduation and Dropout Reporting 21-22Thursday, October 13, 2022 @ 2:00 p.m.Staff Position 22-23Wednesday, November 30, 2022 @ 2:00 p.m.Second Period Cumulative ADM 22-23Thursday, December 1, 2022 @ 2:00 p.m.Oregon Department of Education11Additional ResourcesData Collection Committee (DCC) MeetingsAssessment and Accountability Update (Subscribe)Informal Accountability Webinars (GoToTraining Registration)
12. Questions?Oregon Department of Education12
13. Thank YouOregon Department of Education13