How to Use Payment Links in QuickBooks - PDF document

How to Use Payment Links in QuickBooks Online In modern business, efficiency is critical, and QuickBooks offers a powerful tool to streamline your payment collection process. This feature si mplifies invoicing and payment collection by enabling you to generate and share payment links with your clients or customers. In this guide, we will delve into how to use Payment Links in QuickBooks Online . Understanding Payment Links in QuickBooks Online Step 1: Logging into Your QuickBooks Online Account Log in to your QuickBooks Online account using your login credentials to initiate the process. This step ensures you have access to all the functionalities of QuickBooks Online. Step 2: Navigating to the ‘Get Paid & Pay’ Tab Once logged in, navigate to the ‘Get paid & pay’ tab on the left - hand panel of the QuickBooks Online interface. Step 3: Accessing Payment Links The ' Payment Links ' option is under the ‘Get paid & pay’ tab. Step 4: Creating a Payment Link To generate your first payment link, click ‘Create my link.’ Step 6: Entering the Payment Details Now, let's delve into the payment • Start by entering the precise amount you expect your customer to pay. • Provide a concise and precise description of the pu rpose of the payment. • Choose the customer from the dropdown menu or take the ‘Add new’ option to input a new customer. • Enter the customer’s email address. • Offer your customer the choice of payment method, either by card or bank transfer. Step 7: Sending th e Payment Link With all the payment details accurately filled in, sending the payment link to your customer is time. A simple click on ‘Send Payment Link’ will initiate the process. Step 8: Alternate Sending Options QuickBooks offers you flexibility when i t comes to sending the payment link. • You can copy the payment link and send it through an alternate email or text message, giving you more control over the communication process. • Alternatively, you can display the payment link as a QR code. Step 9: Cust omer Payment Process Customers will be redirected to a user - friendly payment page when they click the payment link. Here, they can comfortably choose their preferred payment method. Step 10: Email Confirmation Once your customer completes the payment, you will promptly receive a confirmation email. It keeps you updated on the status of your payment collections. Step 11: Viewing Payment Link Status To maintain control and track the status of your payment links, y ou can quickly check whether a link is pending, sent, paid, or deposited by selecting the ‘Payment Links’ option within QuickBooks. Step 12: Additional Actions with Payment Links In the ‘Payment Links’ section, you have several tools to manage your payment links efficiently. • Send reminders to customers if necessary, ensuring that payments are noticed. • View link details to track the progress of payments and gather valuable insights into your financial transactions. • Edit your payment links when adjustments are required. Conclusion In conclusion, QuickBooks Payment Links are valuable for businesses seeking to optimize their payment collection process. With an intuitive interface and a wide array of customization options, this feature streamlines invoicing and ensures prompt payments. Integration of Payment Links into your workflow can save time and enhance the overall payment experience for your customers. When you are utilizing the QuickBooks Online version along with SaasAnt, PayTraQer helps you connect the e - commerce platform and QuickBooks to track e - commerce sales, fees, and refunds.