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An Introduction for Contracting Professionals

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An Introduction
for Contracting Professionals
GOVERNANCE
Federal Acquisition System
Federal Acquisition Regulation (FAR)
Department of Commerce Acquisition Regulation (CAR)
Commerce Acquisition Manual (CAM)
NOAA Acquisition Manual (NAM)www.acquisition.gov
2
Strategic Sourcing Initiative
Multiple-award indefinite delivery, indefinite quantity (IDIQ) contracts
YEAR BASE
1-YEAR OPTIONS
with
Five YR Ordering Period
$3
B
ceiling
MANDATORY
for use by National Oceanic and Atmospheric Administration (NOAA) Line and Staff Offices
OPTIONAL
use by other Department of Commerce (DOC) Bureaus
3
Contractors under
ProTech
shall furnish the necessary personnel, materials, equipment, facilities, travel, and other services required to satisfy task order requirements in the general areas of:
PROTECH SCOPE
STUDIES, ANALYSES AND REPORTS
APPLIED RESEARCH AND CONSULTING
DATA COLLECTION AND SURVEYS
PROGRAM & PROJECT MANAGEMENT
4
EXCLUSIONS
INHERENTLY GOVERNMENTAL FUNCTIONS
–
(FAR 7.503(a))
PERSONAL SERVICES
–
(FAR 37.104(a))
LEGAL SERVICES
ARCHITECT & ENGINEERING (A&E)
Purpose IT (
NOAALink
)
5
PROTECH LABOR CATEGORIES
Bona-fide executive and/or administrative professional categories
Exempt from the Service Contract Act (SCA
)
Department of Labor’s Directory of Occupations for SCA
Ancillary support categories allowable
6
AUTHORIZED USERS
NOAA Line and Staff offices
Other Department of Commerce Bureaus
Not Government-Wide Acquisition Contracts (GWACs)
Decentralized for ordering purposes
7
ORDERING PERIODS
BASE PERIOD
(2 YRS)
OPTION PERIOD 1
(
1
YR)
OPTION
PERIOD 2
(
1
YR)
OPTION PERIOD 3
(
1
YR)
07/01/2017
–
06/30/2019
07/01/2019
–
06/30/2020
07/01/2020
–
06/30/2021
07/01/2021
–
06/30/2022
10/XX/2017
–
10/XX/2019
10/XX/2019
–
10/XX/2020
10/XX/2020
–
10/XX/2021
10/XX/2021
–
10/XX/2022
12/XX/2017
–
12/XX/2019
12/XX/2019
–
12/XX/2020
12/XX/2020
–
12/XX/2021
12/XX/2021
–
12/XX/2022
03/XX/2018
–
03/XX/2020
03/XX/2020
–
03/XX/2021
03/XX/2021
–
03/XX/2022
03/XX/2022
–
03/XX/2023
06/XX/2018
–
06/XX/2020
06/XX/2020
–
06/XX/2021
06/XX/2021
–
06XX/2022
06/XX/2022
–
06/XX/2023
8
LIMITATIONS
Contractors are not obligated to honor –
––
+
MINIMUM ORDER
:
Simplified
Acquisition Threshold ($150K)
MAXIMUM ORDER:
Any order for a single item in excess of $50,000,000;Any order for a combination of items in excess of $50,000,000
9
0
PROTECH FEE FOR SERVICE
Prime Contract Management
Standardized Operating Procedures (SOPs)
Review/Edit SOW/PWS/SOO packages
Review request package to establish an RFP
Coordinate COR technical review of proposals
Prepare proposal packages for COR/source selection review Award
Validate funds to support requirements
Award Task Order
Establish Task Order Kick-Off Meeting
Establish post award logProvide 90-120 day reminders for
options/follow-ons, as needed
Evaluate Contractor’s performance via Contractor Performance Assessment Reporting System (CPARS)
Conduct contract management functions for all mods (i.e., Can include, POP extensions, additional scope of work, reduced scope of work, adjustment of funds, administrative)
Fee includes access to the
ProTech
suite of contracts and PMO services as required10
1
PROTECH FEE FOR SERVICE
F
ee includes access to the
ProTech
suite of contracts, to include the following ancillary services as required:
The
ProTech
fee will be recovered through the regular PR obligation process in
C.Suite
Clients shall ensure that the appropriate
ProTech
object class code (
26-03) appears in the PR line of
accountingThe system will automatically calculate and attribute the fee to the proper account at
obligation
The amount on the resulting PR will not reflect the fee, so make sure your accounts contain sufficient funds. Lack of funds will halt TO
award11
2
SMALL BUSINESS RESERVE
Contracting Officers may, at their discretion—
Using full and open competition, reserve one or more contract awards for any of the small business concerns
Set aside part or parts of a multiple-award contract for any of the small business concerns
Set aside orders placed under multiple-award contracts for any of the small business concerns
12
3
ROLES & RESPONSIBILITIES
13
4
ROLES & RESPONSIBILITIES
14
5
ROLES & RESPONSIBILITIES
15
6
REQUIREMENTS & ORDERING PROCEDURES
16
7
Only firms awarded a contract under the relevant domain will be allowed fair opportunity to be considered for task orders under that domain.
Contracting Officer will determine relevant domain. A task order shall be created in one domain only.
Contracting Officer will determine if the fair opportunity will be limited to socio-economic reserve or open to all firms.
Contracting Officer may use solicitation precursor to determine capabilities available from all firms within the domain.
1
2
3
4
TASK ORDER
–
ORDERING PROCEDURES
17
8
2
1
TRADITIONAL
MULTIPHASE FAIR OPPORTUNITY
PROTECH TASK ORDER PROCESSING
18
9
PROTECH HIGH-LEVEL CONTRACT PROCEDURES
19
0
1
REQUEST FOR TASK ORDER PROPOSAL DEVELOPMENT
At a minimum the Program Office will provide:
Appropriate Work Statement(s) (SOO/SOW/PWS)
Performance location of the work
Period of performance/deliverable schedule
Applicable performance standards
Any special regulations, including applicable Section 508 requirements or exceptions
An Independent Government Cost Estimate (IGCE)
Contractor evaluation criteria and evaluation plan
Funded purchase request (PR) – must cite
ProTech
object code “26-03”
20
1
2
TASK ORDER SOLICITATION PREPARATION
TO CO
Reviews the Request
Determines the application of any Fair Opportunity Exception, including SB Set-Aside
Determine the task order proposal request process approach
Traditional Process
Multiphase Process
Prepares a Task Order Solicitation
21
2
3
ISSUANCE OF THE REQUEST FOR TASK ORDER PROPOSALS
TO CO issues the request for TO proposals to the contract holders
Request shall include, at a minimum:
TO identifier number and date of proposal request
Identification of Domain customer
Work statement (i.e., SOW, SOO, or PWS)
Identification of anticipated ordering process – traditional or multiphase
Task order type and proposal due date
NOAA (contracting officer/specialist) point-of-contact information
Instructions for submission of the technical and cost/price proposal
Criteria/basis for award
22
3
4
EVALUATION
The TO CO receives the offers in accordance with the request for offers
Technical and cost/price evaluations are conducted by the Government technical evaluation team designated according to the written evaluation plan, as required
The TO CO will lead in any exchanges for the Government side, if needed
The TO CO, in coordination with the TO COR, shall prepare a completed award recommendation package
23
4
5
TASK ORDER AWARD
The TO CO awards the task order
A copy of the award and any subsequent modifications shall be forwarded to ProTech@noaa.gov
24
5
6
NOTIFICATION TO UNSUCCESSFUL OFFEROR(S)
After award, the TO CO shall issue notification, via email, to those offerors who did not receive the award
If requested by the offeror, the TO CO may provide a brief explanation of award
For orders placed over $5.5 million, the Contracting Officer shall
provide debriefings, if requested,
in accordance with FAR
15.506
25
6
26
SATELLITE DOMAIN AWARDEES
AS&D
CSS-DYNAMAC
IMSG
ISYS
NORTHROP GRUMMAN
STC
Carr
ERT
Ingenicomm
LinQuest
Riverside
Syneren
Collabralink
GST
Innovim
Millenium
SGT
Vencore
CSE
Honeywell, dba
KBRWyle
ISS
Noblis
Solers
Large Business
WOSB
SDVOSB
SB
7
ADMINISTRATION
Progress Reports
Progress Meetings
Evaluation Of Contractor Performance –
www.cpars.gov
Authorization Of Government Paid Travel
Quick-Closeout Procedure - FAR 42.708
27
8
Virginia Scott
ProTech.Satellite@noaa.gov
301-628-1379
Kenyada
Corley
ProTech.Fisheries@noaa.gov
301-628-1378
Paul
Batrony
ProTech.Enterprise@noaa.gov
301-628-1437
Courtney Holbrook
ProTech.Oceans@noaa.gov
301-628-0029
Learn more at
www.ProTechServices.noaa.gov
Quyen
Diep
ProTech.Weather@noaa.gov
301-628-1369
9
0
BACK UP SLIDES
1
TRADITIONAL ORDER PROCESSING
SOO/SOW/PWS is sent with a “Request for Traditional Technical and Cost/Price Proposal” to all contract holders within the designated Domain. The request should typically place a limit of no more than fifteen 15 pages on the technical proposal, subject to adjustment at the discretion of the TO CO based on the size, scope and complexity of the TO. The request may also include an oral presentation requirement if it is determined to be beneﬁcial to the evaluation. A complete cost or price proposal must be submitted, with no page restrictions. The amount of time allowed for the traditional response is typically eight days, which may be adjusted based on the scope/complexity of the requirement and the needs of the program office.
Technical and cost/price evaluations are conducted by the Government evaluation teams designated according to the written Evaluation Plan.
Exchanges take place (if needed).
A TO is awarded to the successful offeror.
1
31
2
MULTIPHASE FAIR OPPORTUNITY PROCESSING
A SOO/SOW/PWS is sent with a request for a multiphase proposal to all prime contractors within the designated Domain IDIQ portfolio. The request could be for a written proposal, oral proposal, or both. If the Phase 1 request includes a written proposal, the request would typically place a limit of no more than seven pages for the response, which encompasses the proposed technical and management approach, as well as past performance information. Within the seven pages, the offeror should also include a preliminary estimate or not-to-exceed (NTE) estimate for cost. The amount of time allowed for the Phase 1 response is typically ﬁve days, which may be adjusted based on the scope/complexity of the requirement and the needs of the customer. The request may also include an oral presentation requirement if it is determined to be beneﬁcial to the evaluation.
Technical evaluations and evaluations of the preliminary cost estimate/NTE are conducted by the Government evaluation teams designated according to the written Evaluation Plan.
Based on the evaluations, a down-select could occur which identiﬁes the contract holders that would be most qualiﬁed to compete for the TO. The down-select process could identify one or more prime contractors that are the most qualiﬁed.
Only the most qualiﬁed offeror(s) remaining after the down- select process will be invited to submit a Phase 2 Traditional Technical and Cost/Price Proposal.
Technical and cost/price evaluations are conducted by the Government evaluation teams designated according to the Evaluation Plan.
Exchanges would take place (if needed).
A TO is awarded to the successful offeror.
2
32
3
33
4
34
5
QUICK CLOSEOUT AUTHORIZED
Quick closeout is an option that should be considered when –
35
The Contractor is willing to negotiate a quick closeout agreement.
You are awaiting settlement of rates for a number of contracts for a specific
Contractor
Contractor’s historical final indirect cost rates have been somewhat consistent (not a lot of fluctuation in rates).