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 Acquisition Lifecyle Through Blockchain  Acquisition Lifecyle Through Blockchain

Acquisition Lifecyle Through Blockchain - PowerPoint Presentation

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Acquisition Lifecyle Through Blockchain - PPT Presentation

Financial Management Governance Board Update March 2019 Supporting HHS Acquisition The Challenge HHS maintains five siloed contract writing systems and dozens of associated online and offline preaward acquisition support systems ID: 775811

acquisition hhs contract accelerate acquisition hhs contract accelerate award writing data amp pre systems blockchain cost capability develop business

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Presentation Transcript

Slide1

Acquisition Lifecyle Through BlockchainFinancial Management Governance Board Update

March 2019

Slide2

Supporting HHS Acquisition – The Challenge

HHS maintains five siloed contract writing systems and dozens of associated online and offline pre-award acquisition support systemsPrevious attempts at reducing redundancy and filling capability gaps focused on implementation of a single Contract Writing System (Commercial-off-the-shelf)Accelerate was approved as part of ReImagine HHSMeet previously identified contract writing needs Provide full acquisition life cycle coverage Enable related ReImagine HHS/Acquisition needs

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Slide3

ACCELERATE – THE VISION

Create an HHS Acquisition ecosystem as the cornerstone of Re-Imagine Acquisition and Contract WritingProvide the HHS acquisition workforce with real-time, agency-wide data for effective decision makingUnlock greater value from HHS’ $24 B spend Improve and speed up acquisition lifecycle processes through process automation Facilitate the sunsetting of legacy contract writing systems and optimize acquisition technology spendEnhance the security of HHS acquisition systems and dataImprove the interaction with industry partners at both transactional and strategic levels Significantly lessen the financial and administrative burden on small business Establish a standardized data set that benefits the entire agency Provide the OPDIVS with the flexibility to develop additional capabilities to address unique business needs

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Slide4

Accelerate – Combining Blockchain and Other Emerging Tech

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Slide5

Benefits of the Blockchain based approach

Multi-node infrastructure enables HHS’s decentralized acquisition modelFacilitates migration to a single HHS contract writing solution while retaining OPDIV independence Establishes a single data source / source of truthBenefits from inherent immutability of the blockchain Independent digital ledger and extensible infrastructure Acquisition workforce and industry partners transparently interact on the same data Value sharing HHS can leverage Accelerate in the mission space (1)OpDivs can utilize the Accelerate infrastructure for other mission needs Can leverage internal development resources to build OPDIV-specific microservices Low cost, rapid development which allows high degree of responsiveness to business priorities

(1) ROI for first major deployment expected to be over 800%

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Slide6

Leveraging Blockchain to Build Towards the Future

(1) ROI for first major deployment expected to be over 800%

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Slide7

Our experience to date with Accelerate implementation

What worked well

Challenges

Effective use of Agile approach Effective engagement of OPDIVs and partnership on Human Centered DesignRapid delivery of foundational infrastructure, pre-award capability and attainment of ATO Cost effective approachUtilization of capable small businesses to deliver cutting edge functionality

Storage architecture – controlling cost of cloud storageGovernance – adjusting to the cultural realities of decentralized control model Acclimating OPDIVS to the dev-ops delivery model Scale of required human centered design effort. Hundreds of sessions conducted across HHS Developing a strategy for efficiently interfacing with HHS Finance systems

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Slide8

Next Steps

Ingest data from existing HHS contract writing systems Complete development of contract writing capability Products – 100% by Q3 FY 2019Services -100% by Q4 FY 2019Assess options for interfacing with HHS Financial SystemsThe goal to is to not require changes to the HHS Financial systemsContinue refining governance model in collaboration with HHS partners

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Slide9

Jose Arrieta

HHS Accelerate Executive Sponsor

Associate Deputy Assistant Secretary for Acquisition

Office of Grants and Acquisition Policy and Accountability (OGAPA)<Jose.Arrieta@hhs.gov>

Oki MekHHS Accelerate Product OwnerChief Product Officer, Division of AcquisitionOffice of Grants and Acquisition Policy and Accountability (OGAPA)<Oki.Mek@hhs.gov>

Michael McFarlandDirector, Acquisition Business SystemsDivision of Acquisition Office of Grants and Acquisition Policy and Accountability (OGAPA)<Michael.Mcfarland@hhs.gov>

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Slide10

APPENDIX

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Slide11

ACCELERATE – HIGH LEVEL ROADMAP

Apr 2018

Sept 2018

Sept 2019

Sept 2020

Sept 2021

Develop Foundational Capabilities

Develop Pre-Award Capabilities

Develop Award & Contract Writing (CW) Capabilities

PMO, Governance, AI, Chatbot

ATO

Go live

Sunset old

DCIS

Stabilization

In-house

Contractor Support

Contract Writing proof of concept

Pre-award Prototype

Analyze finance interface options

Blockchain data layer & core Microservices

Host in gov’t approved cloud

Pre-award Capability

Sunset 1st legacy CW system

Sunset 2

nd

legacy CW system

Award/Contract Writing/Contract Closeout capability

Migrate reports

Other AI, Chatbot

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Slide12

HHS Accelerate Acquisition Life Cycle

Transmittal And Approval Form

Summary Sheet

Project Considerations and InformationClearance / Approval ChecklistAcquisition Milestone Schedule Independent Government Cost Estimate (IGCE)Funds CommitmentAttachments

Review and Evaluate Acquisition PlanCongressional NotificationsDetermination & Findings (D&F)Develop Order Request for Proposal / Request for QuoteJustification & Authorization (J&A) and Limited Resource Justification (LSJ)Small Business CoordinationRequirements DevelopmentFunds CommittedContract Cost / Price AnalysisEvaluation Criteria (K, L, M)

Create SolicitationPrice Negotiation Memorandum (PNM)Solicitation Posting to FBO (Export to file or vendor portal button)Questions from VendorsSolicitation AmendmentAnswer Q&A from VendorsSynopsis / Solicitation PostingEvaluate Submitted ProposalsDetermine Awardee

Pre-Solicitation

Solicitation

Award

Acquisition Plan

Post-Award

Award Notification PostingAward Contract (Signatures)Create ContractType of Award (Definitive or IDV)Contracting Officer Representative (COR) NominationFederal Procurement Data System – Next Generation (FPDS-NG) Reporting

Contract TerminationContract CloseoutContract ModificationCOR File ReviewPre-Termination NoticeTask Order / DeliveryTermination ProceduresPast Performance EvaluationsVendor Performance ReportingVendor Engagement / Vendor Posting and Communications (Via Vendor Portal)

These pieces of existing acquisition process function will be covered in Accelerate. Many pieces of existing process will be streamlined through automation

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