Community and Hall Councils - PowerPoint Presentation

Slide1

Community and Hall Councils

Presented by James Han, Temetria Hargett and Jane LeeSlide2

Objectives

Participants will be provided instruction on the steps necessary to create successful community/hall councils

Participants will be provided instruction on the value of

being engaged

with students and

being present

at council activities

Participants will be provided instruction on the

role of an advisor

working with student volunteers

Participants will be provided instruction on the use of the community/hall council

constitution

in working with councils

Participants will be provided instruction on the process of launching community/hall councils in the fall and holding

electionsSlide3

Tying it all Together

Our residence hall and community councils are the foundation for a much larger, national organization, NACURH.Slide4

UGA Housing’s Student Orgs.

National Residence Hall Honorary (NRHH)You’ll be asked to nominate residents for membership.

The four pillars

are scholastics, recognition, service, and

leadership.

Useful for submitting OTMs

Residence Hall Studios (RHS)

Useful for advertising on channel 12.1

Residence Hall Association (RHA

)Slide5

Residence Hall Association at UGA

Each on campus resident pays an activity fee ($20) per semester to fund RHA activities. RHA, in turn, allocates $9.50 per resident to establish each council’s budget.

Councils send representatives (RHA Reps) to the weekly RHA meetings to vote on legislation, allocations, etc., and to receive updates regarding campus-wide programming.

Regular attendance at these meetings by your RHA Reps secures the funding for your council.Slide6

Brumby Community Council

4 votes

Russell Community Council

4 votes

Creswell Community Council

4 votes

Building 1516

2 votes

Payne Hall Council

1 vote

Morris Hall Council

1 vote

Reed Hall Council

1 vote

Church, Hill, Boggs Hall Council

2 votes

Mell/Lipscomb Council

1 vote

Myers (Myers,Mary Lyndon, Rutherford, Soule) Community Council2 votesO-House Council2 votesECV Community Council 5 votesBrown Hall Council1 voteFGH0 votes *

RHA Org. ChartSlide7

The Do’s and Don’ts of Advising (Creating successful councils)

Do remember that the students you advise are volunteers.Do establish good rapport with the group and maintain professionalism.

Do attend meetings and programs.

Do make suggestions; do not impose.

Do work

with

the exec board. Don’t do the work

of

the exec board.

Do challenge the group to consider all sides.

Do help the group establish team spirit and cooperation.

Do help foster growth and development within the group.

Do treat each council and person within the council as individuals and limit comparisons.Slide8

The Role of an Advisor (Being Engaged and Present)

An advisor is a person who gives advice or makes a recommendation as to a decision or course of action.Advisors suggest and provide input but do not have decision-making authority.

Most positions should be voted on, not appointed by the advisor.

The group exists to serve students and not the advisor.

Rewards are based on the accomplishments and personal growth of the group.

The advisor is not a voting member of the group.

Advising is a component of your job description.Slide9

Other Roles of Advisors

Mediator, Analyst, Diplomat, Disciplinarian, Mentor, Motivator, Educator, Group Facilitator, etc.Program shoppingAttending events and programsAttending meetings: executive board, general body, 1:1

meeting, etc.

Personal

development: time management, socials

, community service, bonding outside of building(s), retreats, reflections

Professional and group development: group

dynamics, leadership, communication,

StrengthsQuest

Other duties as assigned (or needed)Slide10

The Constitution

It is the document that guides your council’s activitiesRead it thoroughly as an advisor and know it wellIntroduce it early in the academic yearMake revisions (if applicable)Briefly educate floor/general body

Robert’s Rules (TBD by council

)Slide11

Hall/Community Council Training

Each semester, RHA sponsors Exec n Rec.This year, the “Exec” part is September 13th TBA on the “Rec” part

RHA also offers a retreat opportunity for each council, up to $100.

Create a proposal to present at a RHA exec board meeting to receive the allocation.

Consider on-going training based on your group’s needs throughout the year.Slide12

Launching your Council through Elections

Elections guide & instructions; these are sent to Tamara before elections can beginRecruitment & interest meetings (in liaison with RHA)Things to consider that may vary by council:Advertisement

& social media

Paper ballots vs. electronic voting

Petitions vs speeches

Applications-questions

Other: run-offs

, filling vacancies, impeachment,

accountability (these items should be addressed in the council’s constitution)Slide13

Stages of Group Development

Bruce Tuckman (1965)FormingStormingNorming

Performing

Adjourning

Facilitating the process

Teambuilding

True Colors,

StrentghsQuest

, etc.

Understand group dynamics

One on one meetingsSlide14

Maintaining the Morale

RecognitionOTMs/OTYMid year reflectionSlide15

Advising Concerns

What are some concerns you have regarding advising?Slide16

Letter to Self

Jot down a few ideas to propel you forward through the year.What type of advisor do you want to be?In what ways will you be a resource to your council/board?How will you encourage your board and maintain other responsibilities of the RHD position?

(We will collect these and return during

E

xec n Rec.)Slide17

Questions?

Please feel free to contact us:James Han jameshan@uga.edu

Tamara Burke

tsburke@uga.edu

RHA

Eboard

(info found on RHA website):

http://

rha.uga.edu/contact-us.html

Temetria

Hargett

thargett@uga.edu

Jane Lee

janelee@uga.edu