20182019 AGENDA Welcome and Introductions Purpose Roles and Expectations Restructuring the Student Board and Renaming the SAB Officer Responsibilities Description of Student Leadership Activities and Subcommittees ID: 748516
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Slide1
Welcome to the GSDSEF Student BOARD
2018-2019Slide2
AGENDA
Welcome and Introductions
Purpose, Roles, and Expectations
Restructuring the Student Board, and Renaming the SAB
Officer Responsibilities
Description of Student Leadership Activities and Subcommittees
Sign up and meet in Subcommittees
RoundtableSlide3
PURPOSE
:
To support and promote the Greater San Diego Science & Engineering FairSlide4
WHAT THE STUDENT BOARD DOES…
Plan and present student workshops
Mentor Science & Engineering Fair students from project idea generation to experimental set up.
Volunteer during Science fair Week
Help plan and organize Family Day activities
Select outstanding projects to receive the Student Board Award
Help design the current year’s T-shirt logo
Act as year-round ambassadors to schools and communities and assist with outreach activities
Slide5
Expectations of Members
Active participation
Attendance
Shared responsibilitiesSlide6
“Restructuring” the Student BOARD
Develop and share leadership among all the members
Be more inclusive
Organize into subcommittees
Restructure the Officers duties, set up an election process for earlier elections
Rename the Student BoardSlide7
RenamIng the Student Advisory Board
Student Leadership Committee
Student Activities Leadership Committee
Science Fair Student Board
… Other suggestions (from small groups)
---- Student Activities Leadership Team(SALT)
---- Student Leadership Board
---- Science Fair Outreach Committee
VoteSlide8
OFFICERS
President
Vice-President of Activities
Vice-President of Outreach
Secretary
Treasurer (new position!)Slide9
Requirements
one or more years with ACTIVE experience in the SAB/SLC demonstrating leadership capabilities and organization
large time commitment
excellent communication skills (both orally and written), availability before, during, and after science fair week
able to attend student board meetings, Management Committee meetings, and workshops (as needed)Slide10
PRESIDENT
responsible for managing the student leadership committee activities
direct and oversee all meetings, set agendas
maintain email with secretary
ensure all activities are being completed in a timely manner and members are actively involved and included
maintain ongoing and timely communication with Advisors and Science Fair Director, other officers and student board members
participate on the Management Committee, report on SAB/SLC activities to the Management Committee
present or introduce presenters at workshops, as needed
participate at Awards Ceremony Slide11
Vice-president of Student Activities
communicate with and assist the President in running meetings
run meetings if the President is unavailable
oversee and coordinate with the Family Science Day chairperson and committee
attend Family Science Day
oversee and coordinate with the Science Fair Week Support Team (Fair Week volunteers)
maintain ongoing and timely communication with Management Advisors and Science Fair Director, other officers and members
participate on the Management Committee and provide updates of Family Day and Fair Week Volunteers
participate at Awards CeremonySlide12
Vice-president of Outreach
communicate with and assist the President in running meetings
run meetings if the President is unavailable
oversee and coordinate with student workshop presenters, peer mentors and assist
ayany
other student outreach activity
attend student workshops, help present at workshops or introduce presenters
participate as student liaison to Management Committee – Outreach Committee
maintain ongoing and timely communication with Management Committee Student Board Advisors, other officers and members, and Management Committee Outreach Chairs
share updates of student outreach activities to Management Committee
participate at Awards CeremonySlide13
SECretary
write and post meeting minutes, send out meeting reminders
maintain email with president
if unable to attend a meeting, confirm a substitute to take minutes
ensure approved Facebook and Instagram postings are updated
oversee and coordinate with the Communication and Media committee for items for social media
maintain ongoing and timely communication with the Management Committee SAB Advisors, officers, and members
participate on the Management Committee
participate at Awards CeremonySlide14
TREAsurer
set budget based on Family Day needs, student board needs
maintain receipts and requisition requests in an organized manner
ensure expenses do not exceed the budgeted amounts
submit requisitions to the Management Committee – Treasurer and Science Fair Director for reimbursement
Assist at GSDSEF store during Science Fair Week
attend student board meetings and Management Committee meetings
participate at Awards CeremonySlide15
Election for 2018-2019
Submit a short essay via Google Form
Per students’ request during meeting --STATEMENTS WILL BE “ANONYMOUS.” Students will be identified as President Candidate #1, President Candidate #2,
etc
…
Due date of candidate statements: Monday, September 24, 2018
Clarification - Only SLB members are allowed to vote (no parents). Candidate statements will be sent out in pdf via emails with a voting Google Form
url
. Votes must be made by deadline given in email. Results will be emailed out as soon as possible.
Clarification – Students may submit a candidate form for no more than two positions. If a person has been elected for two positions, the SLB Advisors/MC will make the final determination for the offices.
Clarification – For President, Vice-Presidents, and Secretary – must have prior active experience with SLB, Treasurer is exempt since it is a brand new position.Slide16
SUBCOMMITTEES
Outreach – Workshops and Peer Mentors
Family Science Day
T-Shirt Contest
Media and Communication
Science Fair Week Volunteers (Ad hoc - Set Up, Clean Up, Size and Safety, Project Set Up Verification, Store/Sales, other )
Election (For this year only)
Other…Slide17
Outreach – Workshop and Peer Mentors
Help organize and present at interactive student workshops
support participants during student workshops as a peer mentor
act as “ambassadors” to encourage students to participate in science fairs as requested or via skype (or similar). If possible, go to schools to present workshops by request *
peer-mentor schools to set up their own STEM Fair clubs (Club Mentors) *Slide18
FAMILY SCIENCE DAY
set up and facilitate HANDS-ON activities for young students to do as well as assist with science demonstrations
assist with identifying and contacting special organizations to participate, schedule and confirm their times
assist with “advertising” Family Science Day in a variety of ways
organize Science Fair Scavenger Hunt Slide19
T-Shirt/Science Art COntest
solicit and select winning art design for t-shirt
assist in ordering t-shirts based on pre-orders, ensure pick up and delivery to BPAC
submit all art designs for possible printing in Directory and to be put in the “GSDSEF Science Fair Experience” book
Other contests???
Slide20
MEDIA and communications
take photos and videos at different activities for website and
The Science Fair Experience
*
help maintain Facebook and Instagram postings of student activities *
produce video clips of workshop presentations, awards ceremony to be posted on website (*, **)
create presentations (short video clips and/or PPT) to post on website- why participate in science fair, how to start a Science Fair Club at your school, etc. (**)
produce flyers for workshops, T-shirt contest, Family Day (**)
* Photo release required ** Must be approved by Science Fair Director and AdvisorsSlide21
SCIENCE FAIR WEEK SUPPORT/VOLUNTEERS
help set up trash bins and lunch bins, help with clean up – daily and Sunday
help at registration desk as needed
distribute directories and direct students/parents; answer questions during public days
assist with Project Size and Safety check in tent (must have 2 or more years recent experience as exhibitors and must attend a training)
double-check projects for proper set-up at tables (must have 2 or more years recent experience as student exhibitors and must attend a training)
assist at GSDSEF store on check-in day, Saturday, and Sunday
select projects for SAB/SLC Award
assist with students going on and off stage and pass out Professional Society Awards list at Awards CeremonySlide22
Elections PROCESS
(Ad hoc committee)
Set up candidate form(s)
Set up election processSlide23
SIGN UP FOR SUBCOMMITTEE
Meet at the table for the subcommittee you would like to participate or are interested in
Introduce yourselves to the rest of the group
Sign up on the Subcommittee sign up sheet
If time, brainstorm ideas and tasks.