Winter Tri - PDF document

1 YOTA Winter Tri - Meet Hosted by YOT
YOTA Winter Tri - Meet Hosted by YOTA Swim Team January 11 - 12, 2020 Held at Willis Casey Natatorium, 2611 Cates Avenue, Raleigh, NC, 27695 Held under the Sanction of USA Swimming, Inc., issued by North Carolina Swimming, Inc. Sanction # NC20030 FACILITY: Willis Casey Natatorium located within Carmichael Gymnasium. This facility is an 8 lane, 25 - yard pool with depths ranging from 4 – 10 feet. We will be using KDI Paragon starting platforms and a Colorado Timing System. The competition course has not been certified in accordance with 104.2.2C(4). There will be changing rooms for all compet itors and ample seating for spectators. There will be 4 - 6 lanes available for warm - up or warm - down during the meet. The meet will be conducted in accordance with the current USA Swimming Rules and Regulations and the NCS Safety program, except where rules therein are optional, and exceptions are herein stated. All events will be timed finals. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Deck changes are prohibited. Operati on of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. MEET FORMAT: This is a timed - final Meet. There will be six sessions – 3 sessions on Saturday, and 3 sessions on Sunday. A 9 - 10 Session , a n 11 - 12 session, and a 13 - 14 session. Events will be seeded only by age

2 and time, not gender. Boys and Girls wi
and time, not gender. Boys and Girls will compete against one another. Results w ill be separated by gender post meet. MEET DIRECTOR MEET ENTRY COORDINATOR Jerry Foley jerry.foley@ymcatriangle.org (919) - 582 - 9341 John Newell 801 Corporate Center Drive Raleigh, NC 27607 John.newell@ymcatriangle.org MEET R EFEREE MEET MARSHAL Derek Speerschneider dspeer913@gmail.com Mark Franz - Mark.Franz@ymcatriangle.org MAAPP ELIGIBILITY: Technical Suit Ban for 12&Us The Minor Athlete Abuse Prevention Policy is in effect for this meet and all Applicable Adults are expected to comply with the stated requirements and guidelines. All swimmers must be registered with USA Swimming, Inc. There will be no on deck registration available at this meet. All 9 - 14 Years of age are Eligible to Compete Pa rticipating teams are YOTA, MOR, and WAVE Per NCS Rule 210.2, 12 & Under at hletes may not compete in Technical Suits at this meet. A Technical Suit is one that has the following components: • Any male or female suit with bonded or taped seams regardless of fabric or silhouette; or • Any male or female suit with woven fabric extending to the knee or mid - thigh regardless of the seam type. Swimmers with DISABILITIES: YOTA welcomes all swimmers wit h disabilities as described in the USA Swimming Rules and Regulations, Article 105, to participate in our meets. Coaches entering swimmers with disabilities that require any accommodations are required to provide advance notice in writing to the meet dire ctor by

3 the entry deadline accompanying their
the entry deadline accompanying their meet entry file, including the need for any personal assistants required and/or registered service animals. Failure to provide advance notice may limit YOTA’s ability to accommodate all requests. RACING STAR TS: Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. ENTRIES: Submit entries using Hy - Tek CL2 format, by standard date interchange format (SD3). You must list swimmers’ age as of January 1 1 , 20 20 . Use best yard times a chieved. All swimmers must be registered USA Swimming members by your local LSC. You can find the Hy - Tek order of events file at the North Carolina Swimming website at www.ncswim.org . No Deck Entries will be accepted. NT entries will NOT be accepted . ENTRY LIMIT: Swimmers may enter 4 individual events per day and 1 Relay Per Day. Swimmers who are entered in more than the allowed number of event(s) will automatically be dropped from the event(s) that put the swimmer over the limit. No refunds will be given for incorrect entries. ENTRY DEADLINE: Co mpleted meet entries on Hy – Tek or similar team management programs are due Wednesday , January 1 st , 20 20 by 11:59 PM . Entries will not be accepted without summary sheet and payment of entry fees. Late Entries (including addit

4 ional events or switching of events for
ional events or switching of events for the swimmers already en tered in the meet) may be accepted at the discretion of the Meet Director but will not be seeded. DOUBLE ENTRY FEES WILL BE CHARGED FOR ALL LATE OR CHANGED ENTRIES. Telephone and fax entries will not be accepted. Clubs submitting entries in HY - Tek Team Man ager COMMLINK - II format, LSA Std or similar team management formats will be given results on disk at the conclusion of the meet. NO NEW SWIMMER DECK ENTRIES WILL BE TAKEN. ENTRY FEES: Entry fees must accompany entries and are not refundable. MAKE CHECKS PAYABLE TO: YOTA SWIM TEAM Please mail entries and fees to: YOTA Swim Team Attn: Jerry Foley 801 Corporate Center Drive Raleigh, NC 27607 Jerry.Foley@ymcatriangle.org Please note that there will be no entries accepted without a hard copy. Emailing your entries is fine as long as they are accompanied with a hard copy. Entries must include: 1. Correct entry Fees 2. Entry forms properly completed 3. Received by January 3, 20 20 4. Do not send entries in a manner which requires signature for delivery SCORING: There will be no team scoring AWARDS: There will be no awards at this meet WARM - UPS: Warm up assignments will be emailed out to the teams before the meet. There is no diving from the shallow end of the pool. SAFETY: The NCS Safety Program is in effect for the meet. Coaches are advised to closely supervise their swimmers at all times. NO running or horseplay will be tolerated. CREDENTIALS: All coaches and officials on deck must be registered and cer

5 tified with USA Swimming. Meet Managem
tified with USA Swimming. Meet Management will require all coaches and officials to show proof of such by prominently displaying their registration card or be prepared to show their Deck Pass virtual membership card upon request. WARM - UP AND START TIMES (Times are subject to change): Session Day Warm - up Meet Start Age Group 1&4 Saturday & Sunday 9:00A M 10:00AM 9 - 10 2&5 Saturday & Sunday 12:00P M 1:00PM 11 - 12 3&6 Saturday & Sunday 4:00P M 5:00PM 13 - 14 DEADLINE AND MEETING SUMMARY (Times are subject to change) : Day, Date Time For: Wednesday January 1 , 20 20 12:00 Midnight Entry deadline Saturday January 1 1 , 20 20 9:30 AM, 12 :30 P M , 4:30pm Coaches/Officials Meeting Sunday January 1 2 , 20 20 9:30 AM, 12:30 P M , 4:30pm Coaches/Officials Meeting ENTRY FEES: Make checks payable to: YOTA Swim Team ; All fees are non - refundable Individual Event $ 6 . 0 0 per event; NCS Travel Fund $3.00 per swimmer Facility Surcharge $17.00 per athlete RESULTS: Results will be posted on the YOTA Swim Team’s website within 24 hours of the meets conclusion. At the conclusion of the meet, teams may obtain Hy - tek backups either on a memory stick or via email attachment. OFFICIALS/TIMERS/ VOLUNTEERS: The re will be a need for officials. The YOTA Swim Team welcomes and encourages anyone willing to volunteer to contact the Meet Referee by email prior to the meet or sign in once you arrive at the meet. All officials on deck must be registered and certified with USA Swimming

6 and will be required to show proof of
and will be required to show proof of such to the meet referee by displaying their registration card or be prepared to show their Deck Pass virtual membership card upon request. A certification card showing the official’s level of certif ication must also be presented. Any official’s assistance will be greatly appreciated and will help to ensure a great meet for the swimmers. Official briefings will be held in the hospitality area at the date and time listed in the Deadline and Meeting S ummary. HOSPITALITY/ CONCESSIONS: There will be a hospitality area open to all coaches and officials. Refreshments will be available at the concession stand. WARM - UP: In accordance with USA Swimming guidelines, there will be a published warm - up procedure for all swimmers and coaches attending the meet. The Marshal will ensure all teams, coaches, and swimmers follow all warm - up procedures. Meet Management reserves the right to change warm - up times according to the number of entries. Dur ing the competition, there will be lanes available for continuous warm - up/down in the downstairs pool. There is to be no diving or horseplay in this area. WAIVER/RELEASE: As a team entered in this meet, upon entry you are verifying that all of the swi mmers and coaches listed on the enclosed entry are registered with USA Swimming. You acknowledge that you are familiar with the Safety Rules of USA Swimming, Inc. and North Carolina Swimming, Inc. regarding warm - up procedures and meet safety guidelines, a nd that you shall be responsible for the compliance of your swim

7 mers with those rules during this meet.
mers with those rules during this meet. YOTA Swim Team, NC State University, North Carolina Swimming, Inc., and USA Swimming, Inc., their agents, employees, and coaches shall be held free and harmless from any and all liabilities or claims for damages arising by reason of illness or injury to anyone during the conduct of this meet. You acknowledge that by entering this meet, you are granting permission for the names of any or all of your team ’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results, or any other documents associated with the running of this meet. IMAGE RELEASE All participants agree to be filmed and photographed by the host club approved photographer(s) and videographers and to allow the right to use names and pictures before, during, or after the meet such as in public psych sheets, heat sheets, and results or featured on the host club or NCS website or social media or in public broadcast of the event via television or webcast. Parents and guardians of minor swimmers who do not wish their swimmers to participate in interviews or have individual pictures featured on any media should inform their team’s head coach and the Meet Director prior to the meet. Order of Events All Events seeded by time only, genders will swim together 20 20 YOTA Arena Tri - Meet Summary of Fees/Release Form Complete and email or mail this form along with entry fees to (checks payable to YOTA Swim Team): YOTA Swim Team ATTN: Jerry Foley 801 Corporate Center Drive Raleigh, NC 27607 Email

8 to: Chris.Bushelman@ymcatriangle.org
to: Chris.Bushelman@ymcatriangle.org Team Name Club Code Coach Coach Phone Coach Email Team Address Item Total Number Cost per Total Individual Entries $6.00 per event Swimmers (Travel Fund & Facility Surcharge) $20.00 per swimmer Total Fees Due Waiver, Acknowledgement and Liability Release: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry are registered with USA Swimming. I acknowledge that I am familiar with the Safety Rules of USA Swimming, Inc. and North Carolina Swi mming, Inc. regarding warm - up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my swimmers with those rules during this meet. YOTA Swim Team, NC State University, North Carolina Swimming, Inc., and USA Swimming, Inc. , their agents, employees, and coaches shall be held free and harmless from any and all liabilities or claims for damages arising by reason of illness or injury to anyone during the conduct of this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results, or any other documents associated with the running of this meet. _______________________________________ ______________________________________________ SIGNATURE (Coach or Club Representative) CLUB _____________________________________________________________________________________ TITLE