To Work at the U of A How To Identify a Foreign National What does a Social Security Card Look Like for a Foreign National If someone is not a US Citizen or Permanent Resident and they submit to you a Social Security Card it will ALWAYS have a restrictive clause on the top which says ID: 815044
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Slide1
Hiring a Foreign National
To Work at the U of A
Slide2How To Identify a Foreign National
Slide3What does a Social Security Card Look Like for a Foreign National?
If someone is not a U.S. Citizen or Permanent Resident and they submit to you a Social Security Card, it will ALWAYS have a restrictive clause on the top which says:
“Valid for Work Only With DHS Authorization”
Slide4Slide5International Student Employment
International
students may work in the United States under certain circumstances
Status
determines employment eligibility
F-1
J-1
Slide6F-1 Student Employment Eligibility
Majority of UA international student
population
Dependents
(in F-2 status) may not be employed
Must
check in with ISS office upon arrival to campus
Slide7Slide8F-1 Student Employment Eligibility
ISS reports student’s arrival to Homeland Security via SEVIS (first week of
classes)
Homeland
Security must be updated BEFORE student may obtain Social Security card
Student
CAN begin working before Social Security card is received
Slide9F-1 Student Employment Eligibility
May work on campus or off campus
On campus employment is an automatic benefit of F-1 status
Off-campus
employment requires authorization from ISS and, in some cases, USCIS
Slide10F-1 On-
Campus Employment
Definition and hourly limits
Only allowed while actively pursuing educational objective/degree program
After program completion, must have other work authorization such as OPT
GA vs. Hourly
Slide11F-1 On-
Campus Employment
Student responsibility for tracking hours
Consequences for exceeding limits
Curricular Practical Training (CPT)
Possible option for employment over 20 hours per week during semesters
Slide12F-1 Off-
Campus Employment
Curricular Practical Training (CPT)
Optional Practical Training (OPT)
Purpose and restrictions
OPT from UA I-20s vs. I-20s from other universities
Slide13Scholar Employment
Defining “scholar”
J-1
H-1B
TN
PR
Slide14J-1 Employment
J-1 Exchange Visitors at UA
Short Term Scholar
Research Scholar
Professor
Specialist
Student Intern
Slide15J-1 Employment
Inviting a J-1 scholar
Always contact ISS first!
May be employed by UA, may not be
J-2 dependents may apply for employment authorization from USCIS
Processing timeline
Slide16H-1B
Employment
“Temporary”
“Specialty occupation”
Wage requirements
Return transportation
Petition fees
Processing timeline
Slide17Permanent Residence
AKA “Green Card”
Permanent position
Labor Certification required
Processing timeline
Slide18Do Department Administrative Assistants set up Foreign Nationals in Payroll?
Slide19What Departments Do…
Send me names and email addresses for all prospective new NRA employees
Once Payroll sets up the SUNE, we will send you the employee ID
You will se up the pay rate
Slide20Some things NOT to do…
Slide21Other Payments to Foreign Nationals
Slide22Visitors to Campus
or
Payment to Students
Honorarium paid to Visitors/Must complete GLACIER & Submit Documents
Awards/Prizes paid to U of A Students or Visiting Students: If payment is to one of our students who is on Payroll, paid through Payroll. Not on payroll, run through Student’s account
Travel Request for Reimbursement: More than likely it won’t be taxed but NOT always
Slide23What About “Volunteering”?
Proceed with caution!
Must be bona fide volunteer position
May not volunteer to “hold” position while OPT, H-1B, etc. is in process
Documentation is important
Slide24Slide25Helpful Contacts
Human Resources:
Shelly Gahagans
sgahagan@uark.edu
Grace Tjoclinton
gmonk@uark.edu
International Students and Scholars:
Audra Johnston
audra@uark.edu