ACSES Financial Bits n Pieces - PowerPoint Presentation

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ACSES Financial Bits n Pieces

CFSC 6/2019

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Tidbits!

New Ledger: How far back to do you post MSO? Balance Adjustments/posting MSOCurrent Delinquency vs Isolated Arrears Calculations – What is owed and what has been paid.

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LDGRMENU, OPT BDIRECT COMMAND LDGRINFO

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Buckets

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BucketsMSO – Monthly Support Obligation

Current DelinquencyNon-Judgment ObligationJudgment ObligationDepartment Costs

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Buckets

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Classes

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Classes of Obligations (Buckets)

IVA PERM/DUR: MSO for child(ren) receiving IVA cash assistance. All arrears accrued & assigned prior to 10/1/1997. Arrears that accrue while a child is receiving IVA cash assistance after 10/1/1997.

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Class/Bucket Con’t

PRE-ASST ARREARS: MSO cannot post to this class, used only for assigned arrears. Arrears assigned after 9/30/1997 that accrued prior to approval for IVA cash assistance. Will be retained if collected before 10/1/2005 or while the family is receiving assistance. If collected via regular payment after 10/1/2007 & the family has discontinued assistance, the collection will go to the family; IRS intercepts will continue to be retained. **Obsolete**

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Class/Bucket Con’t

NIVA NEVER: MSO & Arrears for all child(ren) who have never received any type of assistance; pure N/C cases only. Operational 6/98.NIVA POST: MSO & arrears for child(ren) who have discontinued IVA. Included all NIVA arrears (for both pure N/C & all B/C cases) 10/1/1997 -5/31/1998. NIVA Never arrears were split out effective 6/98.

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Class/Bucket Con’t

IVE: MSO, accrued arrears & assigned arrears for child(ren) in foster care as Title IVE Foster Care. Class is determined to be IVE if the child was eligible for IVA benefits at the time he/she was placed in foster care.NIVE: MSO, accrued arrears & assigned arrears for child(ren) in foster care as Title XX Foster Care. Class is determined to be NIVE if the child was not eligible for IVA benefits at the time he/she was placed in foster care. There are no continued services when the child leaves foster care; an application for CSE services would need to be completed and the NPA fee paid to continue child support services.

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Class/Bucket Con’tNIVD: MSO & arrears for child(

ren) who are part of a child support order but are either not included on the IVA grant with the rest of the family; IVE or NIVE/Placement; and don’t have continued services once the IVA/IVE is discontinued. The class of the child(ren) should be a Z.

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Case Class/StatusValid Combinations

A/C Assigned, CurrentA/F Assigned Former Arrears DueA/P Assigned/Pass Through (NIVD Current Support)A/X Assigned/ClosedB/A Dual Case/Assigned & Non-Assigned Arrears

B/C Dual Case/Current Support/Assigned and Non-Assigned Arrears

N/A Non Assigned Arrears

N/C Non Assigned/ Current Support Due

N/P Non-Assigned Pass Through (NIVD current support

N/X Non-Assigned/Closed

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MOVING PAYMENT PROBLEM LOGS

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We will move payments if:

NIVD to IVD (Same legal docket number, parties in same roles) APPLICATION DATE FORWARDChange of Venue DATE OF VENUE CHANGE FORWARD AUG C.5.3.18Consolidation DATE OF CONSOLIDATION FORWARD AUG C.5.3.21Registration of Orders DATE OF REGISTRATION FORWARD AUG C.5.3.20

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MAINTENANCE, MAINTENANCE, MAINTENANCE

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Follow the User Guide ProcedureTERMINATE the IWO under the now inactive order ACTIVATE the IWO under the new active order

Notify the parties of the change of FSR account number (including employer if appropriate)Chronology

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Disbursements on HoldIt takes a Village!

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Disbursement Type Codes AP A/P Overcollect

EG Excess GrantEH Excess No HH CompositionEM Excess MaintenanceEP Excess over UMPES Excess over Pass ThroughEU Excess over UPAFA Paid to CP at Foreign County AgencyFC Paid to Foreign County

FR Paid to CP Address in Foreign County

NC Non-AFDC Current

NP Non-AFDC Prepay

NR Non-AFDC Arrears

OS Other State

PA AEI Assisting Payment (NIVD

)

PF Pre Assistance to Family

PM NIVD Obligee Maintenance Payment

PN NIVD Obligee Payment

PS Pass Through

PT Non-IVD Fad Pass-Thru

PZ Non-IVD Child Pass Thru

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Disbursement Status CodesB Back out

C CancelledH HoldI ReissuedP PaidR RecoveredS ScheduledT Scheduled to be transferred to Admin Acct.V VoidX Transferred to Admin Acct.

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DOH - What you should do!Contact the CP or NCP

PO VerificationPhoneE-mail if address availableCall the Other State Call NCP employersWork DOH’s dailyUse Procedure 8.2Encourage Direct Deposit or FSR Card

Chron your efforts/conversations

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DOH – What not to do!Transfer to Admin Acct to get off the list

Back out a payment with a DOH so you can reapply to prepayBack out and reapply to an arrears balance that didn’t exist at the timeBack out and reapply a payment to have it rescheduled to go out again Send in a problem log without documenting what steps you have taken to work the DOH

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LEDGER SUMMARY INFORMATION - 1 05/16/2017 10:10:13

LEDGER ID: 08099-3-17JV-000999 LEDGER TYPE: ACTV: A ACCT PER: 05/2017 OBLIGOR: WEST, KANYE CLASS: B CUR CASE: 76-123456-92-6-D

OBLIGEE

: KARDASHIAN, KIM

STATUS:

C ENF CASE:

76-123456-92-6-D

CREATED ON:

10/20/2015 LAST

MODIFIED:

05/15/2017 BY

: ELAOBF

RECIPROCAL:

LEDGER

FIN HOLD REASON:

LDGR: AUTO DISB HOLD:

N MAN

HOLD: F DISB: ON HOLD: 18

XFER ADMIN:

FSR ACCT NUM: 14651038 01

TRANSITIONED: 09/29/2015

BATCH

ALLOC: Y

AP NSF DATES:

DOH

NOTICE

:

AP:

20170206

RA:

ARCHIVE STATUS:

COMMENTS:

MSO

10,000. EFF. 1/17

***NCP HAS FILED FOR

FULL CUSTODY

OF

CHILDREN

DISBURSEMENTS ON HOLD, HEARING SET FOR

6-15-2017***

SELECT A PAGE NUMBER TO DISPLAY ADDITIONAL LEDGER INFORMATION

2) LEDGER SUMMARY

3

) LEDGER CURR SUPP (IVA, NIVA)

4) LEDGER CURR SUPP (IVE, NIVE, NIVD)

5) SPOUSAL BALANCES

6) PYMT,

PREPAY

,

AP

ED'S,

OVERCOLL

& BILLING

N} <==== OPTION

P}-PREV

N

}-NEXT

1-6

}-GO TO PAGE #

.}

M} Q} ?}| LDGRINFO

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ELEADGM1 LEDGER SUMMARY INFORMATION - 1

05/16/2017 11:15:03 LEDGER ID: 08099-1-15DR-007654 LEDGER TYPE: ACTV: A ACCT PER: 00/0000 OBLIGOR: PITT, BRAD

CLASS:

N

CUR CASE:

88-987654-45-5-A

OBLIGEE

:

JOLIE, ANGLEINA

STATUS

:

A

ENF

CASE

: 88-987654-45-5-A

CREATED ON

: 03/11/2016

LAST MODIFIED

:

05/15/2017

BY

:

ELAOBF

RECIPROCAL:

R

LEDGER FIN HOLD REASON:

LDGR:

AUTO

DISB HOLD:

N MAN

HOLD

: Y

DISB:

ON

HOLD

:

3

XFER ADMIN:

FSR ACCT NUM:

14312516

01

TRANSITIONED

:

03/11/2016 BATCH

ALLOC: N

AP NSF DATES:

DOH

NOTICE: AP: RA:

ARCHIVE STATUS:

COMMENTS:

DO NOT RELEASE THE

3-17

PMT ON HOLD PENDING

OUTCOME OF COURT HEARING.

SELECT A PAGE NUMBER TO DISPLAY ADDITIONAL LEDGER INFORMATION:

2) LEDGER SUMMARY

3) LEDGER CURR SUPP (IVA, NIVA)

4) LEDGER CURR SUPP (IVE, NIVE, NIVD)

5) SPOUSAL BALANCES

6) PYMT,

PREPAY

,

AP

ED'S,

OVERCOLL

& BILLING

N} <==== OPTION P}-PREV

N

}-NEXT 1-6}-GO TO PAGE #

.} M} Q}

?}|

LDGRINFO

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DOH ReportsACSES Online Report – Updated daily Disbursement Menu, Opt A, B & C

Ceps Report – Produced monthly AM-213A, B & DCSE Tools – Under Reports - County Disbursements on Hold - Limited to 1000 _________________________________

State recommends using the ACSES online report as the DOH’s listed are for the enforcing county only.

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Line 3 on

Lsttran

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Line 9 on

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Admin Account

aka Abandoned Collections Account – the State IVD account into which undeliverable collections are transferred once a determination has been made that the payment cannot be disbursed. Undeliverable collections that go to the Admin Acct. are reported on the: MM-680 Report

– FA Transfer to State Admin Acct

FB-685 Disbursement Transferred to Admin

– Semi

Annual Report – produced January & July

Reversal from Admin Account

MM-681 Report

– FA Reversal from State Admin Acct

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Admin Account – MM-680 Monthly Report

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Admin Account – FB-685 Semi Annual Report

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Admin Account – MM-681 FA Reversal

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Admin Account

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Admin Account

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Admin Account

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DOH - Tips

Use the Smart Image Viewer (SIV) to search for returned correspondenceACSES uses the mailing address before the residential so either update both with new address or remove the mailing addressBefore resending out a stale dated check for a small amount, check to be sure the cp/ncp will cash ACSES does not issue disbursements for

under $1.01 by check but it will go out by

Direct Deposit or to an FSR card.

Encourage Direct Deposit and the FSR

card!

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DOH – Bottom Line

If you have exhausted all resources and still don’t have a good address or can’t make contact with the party:Check to see if there are arrears due the State – if so, reapply payment to State arrearsReturn as overcollect to the NCPTransfer to Admin Account (only NCP overcollects should go to the Admin Account)

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Renee Vigil-Stokes 303-866-4514Frank Shamoon 303-866-3280Kathy Edwards 303-866-4582

Jessica Olson 303-866-4505Ann Teixeira 303-866-4502