Information Session Layoffs, Separations, and Benefits - PowerPoint Presentation

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Information SessionLayoffs, Separations, and Benefits

Open Forum

April 20, 2015-Main Campus

April

28,

2015-Main

Campus

April 27, 2015-SDM

Training Objectives & Agenda

Purpose

To provide the necessary information concerning employee layoffs, separations, re-employment and benefits

Agenda

Employee Classifications

Civil Service Statute and Rules

Seniority

Lay off & bumping

Recall and re-employment

Administrative Staff

Administrative Professional Staff

Employee Benefits Summary

Unemployment Insurance Benefits

Employee Classifications

Civil

Service

Open Range (Non Represented)

Represented

Administrative Staff (Non Represented)

Term Appointment

Continuous Appointment

Administrative Professional Staff (Represented)

Civil Service Seniority

Amount of time worked in a class or classification series

Accumulates upon completion of probationary period and dates back

to the day of original employment in the class

Once earned in a classification, it is retained during any period of continuous employment

Civil Service Seniority-Accumulation (Basic Components)

Seniority is earned by classification and/or classification

series

Seniority earned in a higher classification in a promotional line is added to seniority in a lower class in the same promotional

line

Seniority earned in a lower classification cannot be counted towards seniority in a higher

classification

Seniority is accumulated during a layoff caused by a break in the academic calendar or during any layoff not in excess of 30 consecutive work

days

Civil Service Layoff

Typically

, specific positions and/or classifications are targeted for elimination or

reduction

Within

a specific class, the order of layoff is first determined by employment status

Probationary

employees are laid off before status

employees

Status

employees are then laid off based on service and seniority starting with the least senior employee in a particular

classification

Status

employees subject to layoff will receive

a minimum of a

30-day notice prior to layoff action

Civil Service Layoff and Seniority Rights

Employees subject to layoff have the opportunity to exercise their seniority rights and displace an employee in the classification or classification series with less

seniority

Employees cannot choose a specific employee or position when exercising their seniority

rights

Employees

must bump the least senior person in the

classification

An employee in a position with an authorized specialty factor may not be bumped by another employee with greater seniority unless the employee with greater seniority possesses the same specialized certification

Gloria5

years

Office Administrator

Donte

4 years Office Administrator (and lower classifications in the series)

2

years

Office Manager (6 years total for Office Manager)

Cindy

7

years

Office Manager

Donna

5 years Office Support Specialist

Gloria’s position is eliminatedGloria can exercise seniority rights and displace Donte (Office Administrator)Donte does not have enough seniority to displace Cindy, however he does have enough seniority to displace Donna (Office Support Specialist)Donte will be placed on the Reemployment Register for the Office Administrator and the Office ManagerDonna will be placed on the Reemployment Register for Office Support Specialist

Civil Service

Seniority

Rights (Example)

Tamika

3 years Business Manager I

Bill

1 year Business Manager I

4 years Accountant

II (and lower classifications in series – Accountant I)

Chris

5 years Accountant II

7 years (total) Accountant I

Darla

2 years Accountant I

Tamika’s

position is eliminated

Tamika

can exercise seniority rights and displace Bill (Business

Manager I)Bill does not have enough seniority to displace Chris, however he does have enough seniority to displace Darla (Accountant I)Bill will be placed on the Reemployment Register for the Business Manager I and the Accountant IIDarla will be placed on the Reemployment Register for the AccountantCivil Service Seniority Rights (Example)

Civil Service Employment Register Maintenance

Registers are maintained by

classification

Applicants/employees are placed on registers by their highest score and/or service

time

For appointment purposes, types of registers shall have precedence as

follows:

Re-Employment

Promotional

Original

Entry

Civil Service Re-Employment Registers

Contain

the names of status employees laid off through a reduction in

force

Employees

listed by seniority earned in the applicable

classification

An

employee on this register must be appointed to a vacancy in the

classification

Civil Service Layoff and Reemployment Registers

Whenever

it becomes necessary to reemploy one or more employees in a class, the employee last laid off by seniority

should

be reemployed first, and further reemployment shall be made in the order of seniority until the reemployment register for that class is exhausted.

No

available employee

should

be on the Reemployment Register with greater seniority than an employee working in the same class or in a lower class in which the employee has accrued seniority; unless the employee has chosen not to exercise bumping rights and provided a signed statement to that

effect

An

employee may turn down three employment opportunities before being removed from the Reemployment

Register

Civil Service Employment Recalls

An

employee who goes on layoff status during the probationary period may, upon written request of the employer, be reinstated by the Executive Director on either the original entry

or

promotional register, as appropriate, in accordance with total service earned as of the date of the layoff and may be appointed thereafter to the same or similar

position

The

reinstated employee

should

complete the probationary period for the class in which eligibility has been established, although his/her service may be interrupted by one or more

layoffs

A

probationary employee does not have recall rights

Benefits Terminology

Seasonal layoff (Civil Service Status employee only)

Employee who has less than a 12 month assignment and has a return to work date

Permanent layoff (Civil Service Status employee & Administrative

Professional Staff

employee only)

Employee whose defined assignment is terminated with no anticipated return to work date

Resigned

Employee that voluntarily separates from the university

Terminated

Employee whose position/assignment was eliminated or who was involuntarily separated from the University

Retired

Employee that voluntarily separates from the university and retires under SURS

Benefits Summary

Seasonal layoff

Permanent layoff

Resigned

Terminated

Retired

Insurance

Remains at the same

cost, billed by CMS

Eligible for COBRA for 18

months per CMS costs /regulations

Eligible for COBRA for 18

months per CMS costs/regulations

Eligible for COBRA for 18

months per CMS costs/regulations

Based upon selection and annuity Vacation/Sick payoutNot eligible for payout, balance frozen

Not eligible for payout, balance

frozen

Eligible for payout up to the

maximum

Eligible for payout up to the

maximum

Eligible for payout up to the

maximum

SURS

No

separation refund, SURS balance frozen for vested amounts

No separation refund, SURS balance

frozen for vested amounts

Separation refund allowed for vested amounts

Separation refund allowed for vested amounts

Separation refund or annuitize

Benefits Summary

Seasonal layoff

Permanent layoff

Resigned

Terminated

Retired

Supplemental Retirement (403b

and 457)

No withdrawal unless age requirement met

No withdrawal unless age requirement met

Ability to withdraw contributions, consider tax consequences

Ability to withdraw contributions,

consider tax consequences

Ability to withdraw contributions

Tuition Waivers

Eligible, still considered an SIUE employeeSIU system only,

based upon admission requirements, one year only

Not eligible

Not eligible

SIU

system

only based upon admission requirements

Unemployment Insurance Benefits

Who is eligible

to apply for

Unemployment Insurance

?

These

employees are eligible to apply for unemployment:

Permanent Layoff

Employees terminated for cause

These employees are

not

eligible for unemployment:

Seasonal Layoff

Employees who resign

Employees who retire

Unemployment Insurance Benefits

Generally

, to be eligible for

(UI) Unemployment Insurance

benefits you must:

Have

lost your job through no fault of your

own

H

ave

earned wages in

insured

employment

Insured work is work performed for an employer who is subject to the law --- one who is required to make payments to the state under the Illinois Unemployment Insurance

ActBe available for new workBe actively seeking new work

Unemployment Insurance Benefits

State of Illinois benefits are administered by the Illinois Department of Employment Security (IDES)

A

mount

of

benefits vary from $51/week to $569/week

Benefits are dependent on the amount of money you earned per week, marital status and number of dependents

Benefits can be paid for up to 26 weeks or more depending on the state unemployment rate

Your

unemployment insurance benefits

are fully

taxable on your state and federal income tax

returns

Additional information regarding unemployment can be found at

http://www.ides.illinois.govBenefits can be applied for benefits online or by contacting one of the IDES office locations

Training Opportunities

To assist our employees in this transitional period, HR will schedule training sessions for employees who receive lay off or termination notices on the following topics:

How to apply for Unemployment Benefits

Resume writing

seminars

provided by the Career Development Center

Interviewing Skills seminars provided by the Office of Human Resources

Questions?