ReCAP Data Part 1: Accession

ReCAP Data Part 1: Accession ReCAP Data Part 1: Accession - Start

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Zack Lane. ReCAP Coordinator. July 2012. ReCAP. Columbia University . An item is . accessioned. when it is processed by ReCAP staff and shelved at the facility. Books must have a unique barcode and be in good condition. ID: 744024 Download Presentation

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ReCAP Data Part 1: Accession




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Presentations text content in ReCAP Data Part 1: Accession

Slide1

ReCAP DataPart 1: Accession

Zack LaneReCAP CoordinatorJuly 2012

ReCAP

Columbia University

Slide2

An item is accessioned

when it is processed by ReCAP staff and shelved at the facilityBooks must have a unique barcode and be in good conditionAccession totals are tracked by both ReCAP and CULEach institution tracks

parameters about accessions

Granular, bibliographic data is available only from CUL

Accession Data

ReCAP

Columbia University

Slide3

ReCAP accessioned it’s first book in January 2002

Currently holds 9.47 million volumesModules 8 & 9 scheduled for completion by Summer 2013

Larger scale transfers from CUL will resume in Fall 2013

Accession

ReCAP

Columbia University

Slide4

Granularity

ReCAPColumbia University

Barcode

Customer code

Date

Patron group

BIBL/HLDG/ITEM

ID

CLIO location

Fiscal

y

earFormat

Publishing

d

ate

Language

Place of publication

Title

Call number

Enumeration/Chronology

Digitization status

Copyright status

Slide5

ReCAP

Columbia University History of Accession

The history of CUL accessions at ReCAP can be divided into three periods:

FY02-FY04,

Load

In Phase

.

Large-scale transfer to clear onsite backlog and at obsolete off-site facilities; 500k per year

FY05-FY09, Middle Phase. Continued effort to clear backlog, re-purpose library space and offset collection growth; 300k per year

FY10-13,

Restrained Phase

. Slow-down a result of budget, delaying planned construction of new module; 150k per year

Slide6

ReCAP

Columbia University Accession Statistics

3,726,036 accessions

since ReCAP opened in January 2002

FY10 : 209,630FY11 : 183,324

FY12 : 173,299

Does not includes Columbia Law Library

283,626

total accessions 9,659,753 total accessions at ReCAP

Slide7

CUL continually transfers collections to ReCAPAccession total only growsAdministration assigns informal

quotas to each department libraryQuotas are based on both acquisition rate and space demandsTransfer projects vary from year to yearEach truckload carries approximately 5,000 books

Transfer schedule

is maintained online

Total Accession by Fiscal Year

ReCAP

Columbia University

Slide8

ReCAP

Columbia University

Slide9

Customer code is used by ReCAP to control access and delivery permissions

Following chart visualizes the distribution of customer codes within the yearly accession totalsTransfers occur in phases, out of department librariesEasier to view as pie chart, see following slides

Accession by Customer Code

ReCAP

Columbia University

Slide10

ReCAP

Columbia University

Slide11

ReCAP

Columbia University Distribution of Customer Codes

Pie chart illustrates the distribution of customer codes at ReCAP

The four largest codes are:

CU: 69.6% general circulatingEV: 9.0% general circulating CJK

AR: 5.8% non-circ Avery Library

RS: 3.5% restricted RBML/University Archives

Slide12

ReCAP

Columbia University

Slide13

CLIO location is the encoding used by CUL to manage offsite collections

Departments may have several offsite CLIO locationsOften several CLIO locations correspond to the same customer code

Accession by Department

ReCAP

Columbia University

Slide14

ReCAP

Columbia University

Slide15

ReCAP

Columbia University Bibliographic Analysis

Granular, bibliographic data from Voyager is available for all Offsite collections

In general, better data since bibliographic control is so high compared to on campus collections

It allows analysis based on single or multiple parameters

E.g. distribution of publication dates, format and languages

Slide16

ReCAP

Columbia University Format

Format is a combination of two elements of the Leader field: Type and BLvl

OCLC definitions:

Type “a” is “Language material”

BLvl “m” is “Monograph/item”; “s” is “Serial”

Monographs and Serials are identified by formats “am” and “as”

All other formats fall under the heading of “Everything Else”

Slide17

ReCAP

Columbia University

Slide18

ReCAP

Columbia University Publication Date

Monographs : all records with format “am”

Only include complete dates 1850-2010

Substantial holdings of monographs published between 1950 and 1990Post-2003 materials were transferred directly to ReCAP at the time of acquisition

Approximately 30,000 new acquisitions per year are sent directly to ReCAP

Recent publications have a high request rate

Slide19

ReCAP

Columbia University

Slide20

ReCAP

Columbia University

Slide21

ReCAP

Columbia University Language

Distribution by language includes all items

424 total languages

Top ten language in ReCAP collectionsEnglish : 49.9%

German : 7.8%

Japanese : 5.5%

Chinese : 5.4%

French : 5.2%Spanish : 3.9%

Russian : 3.8%

[none] : 2.4%

Italian : 2.1%

Korean : 1.4%

Slide22

ReCAP

Columbia University

Slide23

More information and data can be found on the ReCAP Data Center

Website includes more information about system-wide data and special projectsTailored data sets and analysis will be provided to staff via the ReCAP CoordinatorPlease see the main

ReCAP website

for general information about CUL procedures and systems

More Data Available

ReCAP

Columbia University

Slide24


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