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RLC Bidding Process RLC Bidding Process

RLC Bidding Process - PowerPoint Presentation

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Uploaded On 2017-09-17

RLC Bidding Process - PPT Presentation

Is Your Chapter Up for the Challenge Contents Why Bid for Conferences 1 Conference Descriptions 2 Requirements for Bid 3 Process Timeline 4 Why Bid for Conferences Bring the Region to your backyard ID: 588593

leadership chapter synergistic collaboration chapter leadership collaboration synergistic strengthening foundation bid conference nsbe rlc region chair letter university information

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Presentation Transcript

Slide1

RLC Bidding Process

Is Your Chapter Up for the Challenge?Slide2

Contents

Why Bid for Conferences?

1

Conference Descriptions

2

Requirements for Bid

3

Process Timeline

4Slide3

Why Bid for Conferences?

Bring the Region to your backyard

Show off your school and city

Location variety

Chapter benefitsIncreased visibility in NSBE and locallyPotential leadership experienceChapters that host conferences tend to excel after the conferenceSlide4

50% of Content is driven on a National LevelNLI Committee drives content30% of Content is driven on a Regional Level

REB drives content

20% of Content is driven by need

Regional Demographics (Novice/Intermediate/Expert

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Chapter Involvement Slide5

LogisticsFacilities AccessAccess to Contacts

Assist with Social Events

Support the Finance Zone

Nominate an Awesome person for RLC Chair

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

What does my Chapter Do?Slide6

Myth – Since the Conference is on my campus, our chapter will have controlReality – No, your chapter will assist the Region in planning

Myth – Since we are hosting, we won’t have to pay for Registration or housing

Reality – No, your chapter leaders will pay to participate in the Conference

Committee members – Possible Discount

Volunteers – Possible Discount

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Chapter InvolvementSlide7

Requirements for Bid

Only Active NSBE Chapters may place a bid

Proposal Information

Suggested facilities

Accommodation optionsSpecial Plans/Benefits of locationOne page written summary and presentation Suggestions for a better bid

Do your research!Gain a letter of support (advisor, dean etc.)Have an applicant for conference chair and CPCSlide8

RLC Chapter Bidding Process

Letter of Interest From Your Chapter

Welcome Packet From Your School

Details on Conference Logistics

Any Pertinent Information from the University

I.e. Correspondence from Officials

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide9

Dear NSBE,

We are 100 % committed to do our best to host RLC.

Our Chapter Officers and University have our full support

Thanks

Greatest Chapter Ever

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Chapter Letter Of InterestSlide10

Letter from ranking official

Highlights of city

Highlights of U

niversity

Nearby

dining venues

Nearby shopping venuesNearby lodging venuesSYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONWelcome PacketSlide11

1. Facility map2. Dining

information

3. Lodging information

Meeting

space

availabilityNeed at least 8 rooms that hold a minimum of 30 people from Friday noon till Sunday noonNeed an Auditorium to hold 150 people at once

5. Parking informationSYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONUniversity HighlightsSlide12

Hotel that accommodates 150 peopleNeed at least 40 – 50 sleeping rooms per night

Highlight top 3 local hotels and include distance from campus.

Please do not contact the hotel and get room rates.

This will be handled by the WHQ Convention and Meeting Services Dept. 

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Lodging VenuesSlide13

Will it be hosted directly on campus or in a hotel

?

Can be a combination (Consider distance)

Preferred

dates

(stay away from holidays and large university/city events)

Proposed agenda Use Last Year’s AgendaProposed SponsorshipWho does your Chapter/School have great relationships with that could provide sponsorship

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONConference LogisticsSlide14

Always discuss with your faculty advisorAlways discuss with your chapterAlways discuss with the proper University Officials (Your Faculty Advisor can assist)

Ask for Help!!

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Due DiligenceSlide15

Timeline

Acceptance or Denial

Investigation of Bid

Submission to REB

Bid Preparation

REB or Senate Vote

NSBE Conference Planning Professionals

Chapter, RLC Chair, Regional Chair, and Treasurer

You and Your ChapterSlide16

Bids Due: October 1, 2015 9:00PM EST

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

When is My Bid Due??Slide17

Contact Information

Kierna

Mason,

Region 3 Chairperson

R3chair@nsbe.org Jillian Bibbins, Region 3 TreasurerR3treasurer@nsbe.org

Jeremy Woods, Region 3 RLC ChairR3rlc@nsbe.orgSharon Pittman, Region 3 Conference AdvisorEmail - R3Conferences@gmail.com