Is Your Chapter Up for the Challenge Contents Why Bid for Conferences 1 Conference Descriptions 2 Requirements for Bid 3 Process Timeline 4 Why Bid for Conferences Bring the Region to your backyard ID: 588593
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Slide1
RLC Bidding Process
Is Your Chapter Up for the Challenge?Slide2
Contents
Why Bid for Conferences?
1
Conference Descriptions
2
Requirements for Bid
3
Process Timeline
4Slide3
Why Bid for Conferences?
Bring the Region to your backyard
Show off your school and city
Location variety
Chapter benefitsIncreased visibility in NSBE and locallyPotential leadership experienceChapters that host conferences tend to excel after the conferenceSlide4
50% of Content is driven on a National LevelNLI Committee drives content30% of Content is driven on a Regional Level
REB drives content
20% of Content is driven by need
Regional Demographics (Novice/Intermediate/Expert
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
Chapter Involvement Slide5
LogisticsFacilities AccessAccess to Contacts
Assist with Social Events
Support the Finance Zone
Nominate an Awesome person for RLC Chair
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
What does my Chapter Do?Slide6
Myth – Since the Conference is on my campus, our chapter will have controlReality – No, your chapter will assist the Region in planning
Myth – Since we are hosting, we won’t have to pay for Registration or housing
Reality – No, your chapter leaders will pay to participate in the Conference
Committee members – Possible Discount
Volunteers – Possible Discount
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
Chapter InvolvementSlide7
Requirements for Bid
Only Active NSBE Chapters may place a bid
Proposal Information
Suggested facilities
Accommodation optionsSpecial Plans/Benefits of locationOne page written summary and presentation Suggestions for a better bid
Do your research!Gain a letter of support (advisor, dean etc.)Have an applicant for conference chair and CPCSlide8
RLC Chapter Bidding Process
Letter of Interest From Your Chapter
Welcome Packet From Your School
Details on Conference Logistics
Any Pertinent Information from the University
I.e. Correspondence from Officials
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide9
Dear NSBE,
We are 100 % committed to do our best to host RLC.
Our Chapter Officers and University have our full support
Thanks
Greatest Chapter Ever
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
Chapter Letter Of InterestSlide10
Letter from ranking official
Highlights of city
Highlights of U
niversity
Nearby
dining venues
Nearby shopping venuesNearby lodging venuesSYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONWelcome PacketSlide11
1. Facility map2. Dining
information
3. Lodging information
Meeting
space
availabilityNeed at least 8 rooms that hold a minimum of 30 people from Friday noon till Sunday noonNeed an Auditorium to hold 150 people at once
5. Parking informationSYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONUniversity HighlightsSlide12
Hotel that accommodates 150 peopleNeed at least 40 – 50 sleeping rooms per night
Highlight top 3 local hotels and include distance from campus.
Please do not contact the hotel and get room rates.
This will be handled by the WHQ Convention and Meeting Services Dept.
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
Lodging VenuesSlide13
Will it be hosted directly on campus or in a hotel
?
Can be a combination (Consider distance)
Preferred
dates
(stay away from holidays and large university/city events)
Proposed agenda Use Last Year’s AgendaProposed SponsorshipWho does your Chapter/School have great relationships with that could provide sponsorship
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONConference LogisticsSlide14
Always discuss with your faculty advisorAlways discuss with your chapterAlways discuss with the proper University Officials (Your Faculty Advisor can assist)
Ask for Help!!
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
Due DiligenceSlide15
Timeline
Acceptance or Denial
Investigation of Bid
Submission to REB
Bid Preparation
REB or Senate Vote
NSBE Conference Planning Professionals
Chapter, RLC Chair, Regional Chair, and Treasurer
You and Your ChapterSlide16
Bids Due: October 1, 2015 9:00PM EST
SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION
When is My Bid Due??Slide17
Contact Information
Kierna
Mason,
Region 3 Chairperson
R3chair@nsbe.org Jillian Bibbins, Region 3 TreasurerR3treasurer@nsbe.org
Jeremy Woods, Region 3 RLC ChairR3rlc@nsbe.orgSharon Pittman, Region 3 Conference AdvisorEmail - R3Conferences@gmail.com