To do this hover over the bottom lefthand side of your screen and click Mute and Stop Video ID: 760751
Download Presentation The PPT/PDF document "Welcome! Please make sure that your phon..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Welcome!Please make sure that your phone or computer is muted and that you have turned off your computer’s camera.To do this, hover over the bottom left-hand side of your screen and click “Mute” and “Stop Video”. Once both have been turned off, you should see this visual.
Slide2Assessment and Accountability Monthly Call
October 2018
Slide3Agenda
Month-by-Month Checklist
2016-2017 Accountability
2016-2017 Assessment Administration
2017-2018 Assessment Updates
Support and Communication
Slide4Month-by-Month Checklist
The 2018–2019 Assessment and Accountability Month-by-Month Checklist
identifies
key dates and deadlines for statewide assessment programs and accountability processes for next school year;
provides
action steps to ensure readiness for administering statewide assessments; and
recommends
resources for district and school staff.
The checklist includes information on the following areas:
Communication and Support
Accessibility and Accommodations
Assessment Preparation and Administration
Accountability
Reports
The
2018-2019 Assessment Month-by-Month Checklist
is located in the
Assessment Library
.
Slide5October Assessment and Accountability Checklist
Slide6October Assessment and Accountability Checklist
Slide7October Assessment and Accountability Checklist
Slide8November Assessment and Accountability Checklist
Slide9November Assessment and Accountability Checklist
Slide10November Assessment and Accountability Checklist
Slide11Accountability
Slide122017-2018 School Accountability Formula
Slide13Improvements to Louisiana’s Accountability System: Raising Expectations
The 2017-2018 school performance scores will reflect two critical shifts in the design of the accountability system. The first shift is in ensuring that by 2025 an ‘A’ in Louisiana’s letter grade system signals mastery of fundamental skills.
Slide14Improvements to Louisiana’s Accountability System: Measuring Annual Growth of All Students
The second critical shift is an increased value in the progress of every individual child through the new Student Progress Index.
The progress index measures how well students, regardless of where they start at the beginning of the year, are progressing toward “Mastery” throughout the year, and rewards schools for this growth.
Schools earn an ‘A’ in the progress index for any student who:
is on track to reach “Mastery” (or “Advanced”) by grade 8 (or grade 10 for high schools); or
scores higher than expected based on the scores of other students similar to them.
The Student Progress Index will be represented in the 2017-2018 school performance scores.
Slide15In order to ensure full transparency, and to allow families to compare school performance over time, the Department will publish 2017-2018 school ratings using the old and new accountability formula in School Finder.This information will also be available in the data files posted to the Department’s school performance score library.
School Performance Score Comparison
Slide16In addition to reporting schools’ letter grades on both the old and new formula, School Finder will also provide a letter grade equivalent for both student performance (assessments) and student progress (growth).
Student Performance vs. Student Progress
Slide17Improvements to Louisiana’s Accountability System: Identifying Schools Requiring Urgent Intervention
With the release of the 2017-2018 School Performance Scores, the Department will also identify those schools where:
the performance of one or more subgroups is equivalent to an “F” for at least two years; or
the out-of-school suspension rate is two times the national average for the past three years.
These schools will be identified as “Urgent Intervention Required” in School Finder and will be required to submit a plan for improvement to the Department that is eligible for funding support.
Slide18School Performance Score Release Timeline
School and School System Performance Scores (SPS) will be released through the Louisiana School Finder on November 8. Below is a timeline of events that will take place before and after this release.
Action
Release Date
Completion of data certification for ACT, Assessment, DCAI (Grad Cohort completed in April)
September 18
School system leaders
prepare principals
for SPS release using communications toolkit
Early-mid October
Release of Communications Toolkit
October 16
One-on-one briefing calls with school system leaders
Week of October 28
Release of school and school system performance scores in School Finder
November 8
Release of secure portal for school system and school leaders
Winter
Slide1919
Early Childhood Performance Profiles Release
Early Childhood Performance Profiles will be shared through the Louisiana School Finder on November 8. Lead agencies must have a plan to engage program partners through each phase of delivery to ensure the Performance Profile release is successful in their community.
DateAction ItemSeptember 14Data Certification was completed and final CLASS® appeals completed.September 18Final CLASS® scores were placed in FTP folders.OctoberThe Department will conduct calls with each Lead Agency and Superintendents.As of November 82017-2018 Performance Profile results will be provided to Lead Agencies via the FTP folders.In coordination with K-12, 2017-2018 Performance Profiles will be made available publicly via the School Finder roll out. Star Ratings for 2019 will be available publicly via School Finder.
Contact
taylor.dunn@la.gov
with any questions.
Slide20Communicating School Performance Scores for Families
The Department will release a communications toolkit to support schools and early childhood centers in having conversations with families about the new Louisiana School Finder and report cards.
ToolDescriptionRelease DateLouisiana K-12 accountability system overviewBrief overview of Louisiana’s accountability system, and what is new for this year’s school performance scoresAvailable NowLouisiana School Finder FlyerFlyer directing families to the Louisiana School Finder and how to find information on their school/centerAvailable NowParent Night Presentations (K-12 and ECE)Customizable presentations that highlight school/center successes, explain how to navigate Louisiana School Finder, and information on how families can support learning at home.Available by October 16Animated school and center performance score videosVideos explaining K-12 school and Early Childhood performance scores, available in Spanish, Vietnamese, and Arabic on the Department’s YouTube channelAvailable by October 16
Contact
assessment@la.gov
with any questions.
Slide21Secure Portal User Request Form
For new Principals and Superintendents who need access to the
Principal and Superintendent Secure Reporting Portal
, a user request form has been placed on the
DM FTP
in the Secure Portal Update folder.
File Name:
Secure Portal User Request Form
Data management FTP coordinators should retrieve the file and provide to superintendents for updating. Once the updates have been completed, the file should be renamed using the naming guidelines below and uploaded in the same location as the original:
File Name: (LEACode)_(LEA Name)_
Secure Portal User Request Form_Completed
EXAMPLE: 001_Acadia_Secure Portal User Request Form_Completed
Superintendents will also need to send an email to
systemsupport@la.gov
confirming the user requests and providing his/her consent to the Department to grant access to those users.
Slide22Accountability Resources
Accountability Library
: website with important resources for accountability contacts such as data certification support and webinars
SPS Calculator
: provided in the accountability library to help schools and systems estimate their school performance scores (including 2016-2017 calculator for calculating results under the old formula)
Grades 4 to 8
and
High School
Progress Index FAQ
: updated to provide details related to student growth targets and the data used to determine them
2018 Accountability Updates PowerPoint
: provides policy and process for calculating school performance scores
http://louisianaschools.com
: links to School Finder, which provides data for all schools in Louisiana
Louisiana's Key Initiatives - K-12 Accountability System
: outlines accountability system in two pages
Slide23Assessment Administration
Slide24Technology Readiness
Slide25Fall High School Window
The fall high school LEAP 2025/EOC testing window is November 28-December 14, 2018. Districts and schools should have in place a plan for technology support leading up to and during the testing window. Technology support plans should include:
Setting up the Testing Site Manager (TSM)
Installing INSIGHT on all testing devices
Ensuring that all testing rooms have the appropriate equipment
Communication streams for issues identified before and during testing (e.g., point of contact for test administrators, tiered support)
Plans for communicating the technology support plan to other stakeholders including (test administrators, coordinators, and others)
Slide26Technology Preparation
There are a number of actions that must occur toprepare devices in schools prior to theLEAP 2025 HS/EOC administration includingsetting up the Testing Site Manager (TSM) and installing Insight on testing devices.The following steps can be used to ensure that theTSM and devices are connected and working properly.Launch the Insight application.Click on Test Sign In underneath End-of-Course.Use the generic log in from one of the text-to-speech OTTs to log in. If the TSM is set up correctly then the text-to-speech will launch successfully.Staff should check at least 1 device per TSM and Org Unit to ensure each the devices within each device organizational unit is set up correctly.
Slide27Technology Check
Prior to testing in the DRC INSIGHT platform schools and districts should ensure the following steps are complete:
TSM is installed and current.
DRC INSIGHT is installed on all student devices.
Students completed the readiness check prior to login in.
More information can be found in the Technology User Guide in
eDIRECT
.
Slide28Technology FAQ
District Test and Technology Coordinators can access the Statewide Assessments FAQ about Technology document. The information contained in this document should be used to guide District Technology and Test Coordinators as they prepare for Spring assessments. It is suggested to review the eDIRECT Technology User Guide before reviewing this document. The questions represent questions District Technology Coordinators frequently have after reviewing the Technology User Guides. The Frequently Asked Questions are sorted into the following sections:
Testing Site Manager Insight Client Netbook Devices Android Devices iPad Devices
Chromebook Devices
nComputing Devices
eDirect
Load Simulation and Ping Trends
Error Messages
Slide29Troubleshooting
Districts and schools can use the
Technical Troubleshooting Tips
if technical issues occur during testing. This document is for school sites to use in order to eliminate common errors prior to contacting DRC for technical support. The document is outlined in the next slides.
If you run into a system message…
Reboot the machine
Does the error still occur?
Can you move the student to another computer within the same lab or mobile laptop cart?
Does the error still occur?
Mark the affected computer with a sticky note and notify your Information Technology (IT)
department.
If IT staff cannot resolve the issue, have them call DRC Customer Service with the reporting
information on page 3 of the document.
Slide30Troubleshooting
Common System Message
Troubleshooting Action
Invalid Username and Password
The student has either typed in the information incorrectly or has logged into the wrong testing location. Back out to the main menu and verify the location where the student is logging in. This is not a technical error.
Internet/Network Connection Error – There was an interruption in the internet connection and the testing device cannot reach DRC servers or the TSM.
Did the district technical department whitelist both the URLs and the IP addresses on all content filters, firewalls, and antivirus software?
If wireless, check the access point to computer ratio. Are there too many devices connecting to one access point?
Conduct a speedtest at
www.speedtest.net
to Minnetonka, MN. What is the upload and download speed? If it is less than 10 mbps, it is too slow to test.
Slide31Troubleshooting
Common System Message
Troubleshooting Action
TSM Connection Error – Workstation cannot connect to the TSM internally on the network.
Proceed with Internet Connection Error Troubleshooting
Contact local IT staff to confirm the local machine firewall is turned off if using a Windows OS TSM.
Contact local IT staff to confirm that the TSM service is running.
If
no one
can test, restart or reboot the service.
Configuration Not Found, Configuration Error – The testing device is not registered to the Device Toolkit and cannot proceed with testing until assigned an ORG Unit ID.
Contact local IT staff to register the device to the Device Toolkit
No TSM Configured – The Testing Site Manager has not been installed on the local network or configured in the Device Toolkit
Contact local IT staff to install or configure a Testing Site Manager.
The next button is grayed out.
The student has not completed the question on the test. This is not a technical error.
Frozen or Gray Screen with spinning wheel
Exit the test and reboot the machine. This is typically due to temporary overloaded internet traffic or maxed out memory on the computer.
Slide32Troubleshooting
Common System Message
Troubleshooting Action
Connection Error Retrieving Content –
Testing Device cannot connect to the
TSM or content servers to access test
content.
Contact local IT staff to confirm that all content files are on the TSM management portal.
Contact local IT staff to confirm content files are up to date.
Proceed with Internet Connection Error Troubleshooting
Proxy 336 Error – This is an issue with
configuration within the Device
Toolkit.
Contact local IT staff to confirm that there is nothing in the proxy host field within the Device Toolkit. If so, erase, and redeploy a new configuration file with no proxy server settings.
Slide33Troubleshooting
No Audio
Does the audio stop after “Begin test?”
Is the machine sound dialed more than halfway up?
Does the audio work outside the software?
Does the audio work from the speakers?
Are the headphones plugged in before launching the software?
Is the latest sound card driver installed?
Is the TTS button checked in the TSM?
Does the student have the text-to-speech accommodation checked in eDIRECT?
Slide34Troubleshooting
If after troubleshooting there are still issues with testing, contact DRC Customer Service with the information below.
Write down the following information to prepare for your call with customer service:
Reporter/school/district/state
Phone or email
Student IDs (username and password if a phone call)
Number of students affected out of how many students
Date and description of the issue
Specific system
/
error message (e.g. “Internet Connect Error” or “TSM Connection Error During Login”)
When does the error message occur (e.g. when they select “Sign In?” or in the middle of testing)
Operating system/version (Mac/Windows/iOS/Chromebook/Android)
ORG Unit ID
Wired or wireless
Do the System Readiness Check. Are there an
y
red exclamation points? Which settings?
Slide35Troubleshooting
Contact
DRC Customer Service at
LAHelpDesk@datarecognitioncorp.com
or 1-888-718-4836 with the following issues:
LEAP 2025 Platform Functionality:
User Administration (Adding and Editing Users in eDIRECT)
Materials Ordering and Additional Materials
Adding and editing students in Test Setup
Adding and editing test sessions and printing
Test tickets
Data Validation
Viewing and Downloading Student Reports
Materials Receipt, Inventory, and Return
Labeling of test booklets (Pre ID, District-School, and Do Not Process labels)
INSIGHT and TSM Installation, Functionality, and Troubleshooting
Slide36Technical Assistance Protocol
If technical problems occur during testing, school and district staff should follow the
technical assistance protocol presented below. Technical problems include, but are not limited to, problems connecting to INSIGHT, the inability to load test items, or missing buttons.
DRC Louisiana Customer Service1-888-718-4836 LAHelpDesk@datarecognitioncorp.com
LDOE
1-844-268-7320
assessment@la.gov
Slide37Online Tools Training
The Online Tools Training (OTT) should be utilized in order to become familiar with the online testing tools (e.g., highlighter, magnification, etc.) used for the operational test. Additionally the OTT:
may be reviewed as many times as desired;
is not to be considered representative of an actual test; and
is available once INSIGHT is installed or by
link
using Google Chrome browser.
Slide38eDIRECT Reports
Beginning immediately DRC will only keep the following test results in eDIRECT based on the timeline below:For all administrations, notifications would be posted at least 30 days in advance of the administration closure, so DTCs can download and reports they need.
Summative Administration
Two Previous Years
Non-Summative Administration
Current Academic Year After the Close of the Administration
Placement Test
One Full Year After Administration
Slide39ELPT Secure Browser
The new Louisiana AIR Secure Browser is currently available for download on the non-secure portion of the
Louisiana ELPT site
.
The deadline to install the new browser in December 31
, 2018
. The browser used for the 2017-2018 school year will continue to work through this date.
Slide4040
Technology Readiness Tool (TRT) October 2018 Collection
The Fall 2018 Technology Readiness Tool data collection window is currently open for reporting devices, network, broadband and technology staff data. All school systems should have already received their submission forms. These data will be used for reporting yearly progress to the legislature via the State Technology Plan, updating School Finder technology information, and for statewide technology planning and support.
DateAction ItemOctober 15Fall school system and school Technology Readiness Tool Data submission due to edtech@la.gov November 1TRT Data pulled for Legislative ReportJanuary 152019 State Technology Plan submitted to LegislatureFinal School System and School Technology Reports posted to the Department’s website
Contact
edtech@la.gov
with any questions.
Slide41Technology Resources
Assessment Technology Specifications 2018-2019
Device Toolkit Menu Directions
eDIRECT Refresher
LEAP 2025 Technology Enhanced Item Types
Online Scheduling Guidance
Statewide Assessments FAQ about Technology
Technical Assistance for ELPT Assessments
Technical Assistance for LEAP 2025 and LEAP Connect Assessments
Technical Troubleshooting Tips
eDIRECT User Guide
Technology User Guide
Oct 2018 Technology Readiness Tool Submission Files
Slide42Test Security
Slide43Violations of Test Security: Related Policy
Violations of test security are defined in Bulletin 118 and include:
Administering tests in a manner that that would give examinees an unfair advantage or disadvantage
Giving examinees access to test questions prior to testing
Examining any test item at any time (except for providing certain accommodations)
At any time reproducing or discussing all or part of any secure materials
Coach or interfering examinees in any manner during testing
Altering or interfering with examinees’ responses in any manner
Administering previously administered or current forms of any statewide assessment
Failing to account for and secure test materials
Conducting testing in alternate environments without approval
Failing to report any testing irregularities
Participating in, encouraging, or failing to report any violation
Violations of test security can result in the revocation of a teaching or leadership certificate as defined in Bulletin 746.
Slide44Testing Irregularities: Definition and Reporting
Definition:A testing irregularity is any incident in test handling or administration that leads to a question regarding the security of the test or the accuracy of the test data.Process for reporting:All testing irregularities must be reported in writing to the School Test Coordinator, who must then send the written reports to the District Test Coordinator.Districts may only send the following information to LDOELouisiana Secure IDFirst letter of first nameFirst three letters of last nameBirth date only (excluding birth month and birth year)t Administrat
Slide45Access: Definition and Processes
Definition:
Access is defined as handling the materials, reading, reviewing, or analyzing test items or student responses, either before, during, or after testing except where providing approved accommodations.
Processes for limiting access:
Limiting keys to locked secure areas
Conducting all precoding and sorting of materials in central secure locations
Slide46Secure Materials: Definition and Procedures
Definition:
Test materials that contain administration test items or student responses and to which access is restricted.
Secure test materials include:
student test booklets;
student answer documents;
student log-in information; and
any other materials containing test items or student responses (e.g., scratch paper)
Processes to ensure the proper accounting of materials:
Check in and check out procedures that include counting of materials
Procedures for distribution, collection, disposal of materials such as scratch paper
Appropriate training of all involved in assessment administration
Monitoring of processes during administration to ensure maintained security
Slide47Active Monitoring
Definition:
Active monitoring means that test administrators should be actively engaged in observing students’ behavior at all times during the administration of state assessments.
Practices to ensure active monitoring:
Active monitoring involves moving about the testing area so students’ actions can be viewed from multiple vantage points.
Test administrators should not be engaged in other activates that would distract or prevent them from accomplishing this task.
Test administrators should glance down at the tops and margins of the test booklets to ensure that students are working in the correct portion of the test.
Test administrators must be aware that active monitoring also applies to maintaining test security during breaks by limiting interaction between students.
Test administrators testing in a small group should pay attention to ensure students receive the appropriate accommodations at the appropriate times.
Slide48Active Monitoring: Violations of Test Security
While it is essential to actively monitor during test administration, it is considered a violation of test security for test administrators to do any of the following:
Unauthorized viewing of test content for any reason other than to ensure students are working on the correct area is a violation and can include:
Viewing test content long enough to determine the essence a question or prompt
Looking the test booklet to determine if a student marked responses
Viewing a testing booklet to see if a student used a strategy
Memorizing test questions
Copying test questions
Examining a graph or illustration
Slide49Preventing Plagiarism
Definition:
Plagiarism
occurs when a student duplicates another student’s response or an external source. Examples include similar responses across multiple answer documents and use information from internet resources.
Practices to prevent plagiarism:
Administering the assessment to students taking the same test within the same day.
Limiting reopened sessions by scheduling in such a way that ensures student completion of individual sessions.
Prohibiting or limiting the use of other electronics within the testing environment
Limiting access to backpacks and other belongings during the administration
Ensuring technology readiness prior to administration in order to prevent previewing and reopened test sessions
Slide50Testing Students with Accommodations
Test administrators testing students with accommodations should be provided with the following:
Training on what accommodations each student will receive
A list of the accommodations each student is set to receive and when they should receive them
Processes for communicating with the testing coordinator should questions or issues arise during administration
Test administrators testing students with accommodations, including small group, are expected to actively monitor during administration including moving about the room and ensuring limited student interaction during any breaks.
Slide51Investigations
According to Bulletin 118, the District Test Coordinator (DTC) is responsible for initiating the investigation of any severe irregularity in the district including, but not limited to, those resulting in the voiding of a student’s test score. The
investigation report template
represents the minimum that the LEA must report to the LDOE regarding voided tests. LDOE reserves the right to conduct any additional investigations it deems necessary.
Investigations are due to
assessment@la.gov
30 days after notification to the LEA.
Slide52Test Irregularity Review Committee (TIR Committee)
On October 20, 2018 the policy creating the TIR Committee will become official. The revisions to Bulletin 118,
Statewide Assessment Standards and Practices
, creating TIRC contain the following:
School systems are no longer required to investigate every void. However, school systems wishing to contest a void must submit a request in writing, including a report resulting from an investigation pursuant to Bulletin 118 §5305.A.3.
–The LDE shall provide a list of recommended investigators that may be used by school systems to support this process. The list of recommended investigators can be found in the
Assessment Library
.
–The investigation shall produce verifiable evidence that corroborates, with a high degree of certainty, that a testing irregularity did not occur.
Annually, at a public meeting, the Test Irregularity Review Committee shall conduct a records review of the investigative results from the school system as well as any relevant evidence from LDE.
The committee - made up national, state, and district experts and representatives - will make recommendations regarding any potential void reversals.
Slide53Caveon Test Security Services
In order to help districts and schools improve test security, the LDOE has negotiated an agreement with Caveon, the nation’s leading test security experts, to provide the following services:
Monitoring
Provides two Caveon monitors on campus on one day of testing
Provides districts with accurate information of every testing room at the school
Investigations
Provides districts with professional investigators to investigate and report on any testing irregularity that occurred in the district
Training
Provides districts with active online training modules created by Caveon
A full explanation of the services and the fee schedules can be found
here
. Districts and schools can purchase these services by contacting
Caveon
directly.
Slide54Test Security Next Steps
Prior to administration of any state assessment district test coordinators are required to train school test coordinators in test security as well as any LEA level staff that may be participating in test administration or monitoring. School test coordinators are required to train school-level staff (e.g., test administrators, proctors, monitors).
Resources available for test security training include:
Test Coordinator and Administrator Manuals and
Test Security Training for Schools.
Next steps for district test coordinators:
Access Test Security Training for Schools.
Schedule school test coordinator and district staff test security trainings.
Provide test security training to school test coordinators and district staff.
Support school test coordinators in scheduling and providing training to school staff.
Plan for district active monitoring test administration.
Submit online assessment schedules to
assessment@la.gov
.
Fall EOC/LEAP 2025 test schedules should be emailed to
assessment@la.gov
by November 7th.
Slide55Birth - Pre-K Assessments
Slide56Early Childhood Assessments
Grade Band
Available Assessments
Key Skills Measured
Resources
Checkpoint
Dates
Infant/ Toddler and Pre-K
GOLD
Language/Literacy
Math
Social-Emotional
Approaches to Learning
Physical
GOLD Guidance
October 31, February 28, and May 31 of each school year
Slide57Early Childhood Resources
GOLD Guidance
2018-2019: Next Steps for Early Childhood
GOLD®
Users Webinar
TeachingStrategies GOLD
® for OSEP FAQ
TeachingStrategies GOLD®
Guide for Principals and Directors
Guidance for Setting Up Sites and Classes in
GOLD®
Guidance for Deleting User Accounts in
GOLD®
Guidance for Transferring Children in
GOLD®
Slide58KEA and K–3 Assessments
Slide59KEA and K-3 Literacy Assessment Submissions
Public schools have administered a kindergarten-readiness screener and a K-3 Literacy screener within the first 30 days of school.
The 2018-2019 Guidance on the Kindergarten Entry Assessment and K-3 Literacy Screening Assessment can be found
here
. Scoring guidance is also available
here
.
LEA student information system (SIS) vendors should be completing/have completed a data entry template to collect K-3 information. Once completed, data on each student’s assessment(s) should be entered into the local system by applicable staff.
LEA data managers will then submit this data to LDOE as part of the October 1 MFP data collection.
The d
eadline is October 19, 2018.
Data managers/vendors with programming questions should contact
SystemSupport@la.gov
. Assessment staff with questions should contact
assessment@la.gov
.
Slide60K-3 Resources
DRDP-K
GOLD Guidance
KEA and K-3 Literacy Screening Guidance
Kindergarten-Grade 3 Assessments Fact Sheet
PreK-Grade 3 Guidebook for Site and System Leaders
PreK-2 Instructional Support
Slide61LEAP 2025
Slide62Annual Assessment Evaluation
62
As new summative assessments have been developed in recent years, the Department has worked to limit the amount of time students spend on assessments throughout the year.
The Department collects and analyzes a variety of assessment data throughout the year to make improvements. This includes:
Statistical data
Timing information
Student Performance
Feedback from
assessment@la.gov
Feedback from teachers, principals, superintendents, networks, etc.
Slide63New Social Studies Assessment Designs
63
After analyzing the past two years of assessment data and holding many conversations with stakeholders, the Department is shortening the grades 3 and 4 social studies summative assessment designs to reduce testing time by approximately twenty-five percent.
Grades 5 to 8 will also be shortened by removing an item set. Further, the grades 5 to 8 field test will only be required for a sample of students, rather than all students statewide.
In 2018-2019, similar data will be collected and analyzed for the science assessments. As possible, similar reductions will also be applied to the science assessments in 2019-2020.
Slide64New Grades 3 and 4 Social Studies Assessment Designs
64
The 2018-2019 social studies assessments at grades 3 and 4 will
continue
to:
ask students to apply their understanding of social studies content and concepts by making connections and showing relationships among ideas, people, and events within and across time and place,
report student performance to five achievement levels, and
provide ratings for four subcategories (i.e., History, Geography, Civics, and Economics).
The new design will:
reduce the number of sessions at grades 3 and 4 from 3 sessions to 2 sessions,
eliminate the task set and one of the item sets, and
reduce the amount of time spent on the assessment by approximately twenty-five percent.
Slide65New Grades 5 through 8 Social Studies Assessment Designs
65
The 2018-2019 social studies assessments at grades 5 through 8 will
continue
to:
ask students to apply their understanding of social studies content and concepts by making connections and showing relationships among ideas, people, and events within and across time and place,
report student performance to five achievement levels, and
provide ratings for four subcategories (i.e., History, Geography, Civics, and Economics).
The new design will:
eliminate one of the item sets, and
remove the embedded field test items.
Rather than requiring
all
students and schools to participate in the field test, a
sample
of schools will participate in a shortened field test session during the existing testing window.
Slide66Social Studies Assessment Resources
66
Resource
Availability
General Information
Updated Assessment Guides
Now
Provide information about the summative assessment
Webinars
October 16
Practice Test webinars providing general information about resources, specific information about test design differences, and best uses and common misuses
early November
Teacher webinars providing information about how the assessment design changes impact and do not impact instructional practice
Slide67Testing Home Study Students
State law requires that home study students be provided access to state tests. Districts must offer testing to home study students for LEAP 2025 testing when it is requested. Districts can charge up to $35.00 for testing; however, if the student enrolls in the district in the fall, the testing fee should be returned to the family.
Districts can set up an application process with a deadline in order to meet any special requirements such as accommodations and to plan for needed materials and technology.
Districts determine where students are tested and when they are tested (within approved window).
When adding home study students in eDIRECT districts/schools should use 998 sitecode.
The LASID for home study students is the SSN with a leading “0”.
Test reports will be returned with other student reports in eDIRECT and should be provided to parents using the district’s policy for distribution (i.e. mail, direct pickup).
Since these students are not enrolled in the district or a school, the scores for students enrolled in a home study program will not count in the SPS or DPS.
If students are uploaded incorrectly using a school site code, their scores will be included in assessment reporting.
The
FAQ about Testing Home Study and Nonpublic School Students
is available in the Assessment Library.
Slide68Testing Students from Nonpublic Schools
State law does not require testing of students in nonpublic schools. The
FAQ about Testing Home Study and Nonpublic School Students
and
Participation Form for Nonpublic School Students
are available in the Assessment Library. Some highlights from those documents include:
Nonpublic school students who have a scholarship or TDR should test at their scholarship or TDR school.
Other nonpublic school students can be tested if the district is willing to pay DRC directly for testing them. The cost per student/per test is $
35
.00.
The district can determine how and where the students are tested.
The tests must be given in accordance with all guidelines for test administration and test security.
DRC will provide a nonpublic/nonscholarship participation form that will need to be completed by the district, providing the names of students being tested.
These students should be tested under the 997 site code.
The LASID for non-public, non-scholarship students is the SSN with a leading “0”.
Reports will be returned with all other student reports in eDIRECT. If students are incorrectly loaded under a school sitecode, then the scores will be included in the school’s assessment reporting.
Slide69Accommodations and Accessibility Features
The LEAP 2025 Accommodations and Accessibility Features User Guide
is located in the
Assessment Library
. The purpose of this guide is to:
define and provide examples of features for all, accessibility features, and accommodations
offer guidance on the process and timelines for completion of an IEP/IAP/EL plan
ensure appropriate evidence and documentation are used in the decision-making
process for students with special needs
Accommodations Audit
At the conclusion of each testing administration the Louisiana Department of Education (LDOE) completes an audit to ensure students are receiving appropriate accommodations as documented on the student’s IEP/IAP.
Any student not receiving the appropriate accommodation will have their test voided for accountability purposes only. Additionally, high school tests may be eligible for an administrative error retest.
Slide702018-2019 Enrollment Window
From October 1 - October 31, each school system is required to enter enrollments for each school for paper or online testing in grades 3-4 into the eDIRECT Enrollment System. School systems will also verify enrollment numbers. There will be a form posted to eDIRECT for STCs to complete and send to DTCs. To enter enrollments in eDIRECT:Select All Applications and then select Materials.Select Enrollments within Materials.Under the Administration drop‐down box, select the appropriate Administration.Under School, select the school for which enrollments will be entered.Click Show Enrollments.
Slide712018-2019 Enrollment Window
Confirm all schools’ testing mode for grades 3 and 4.
Slide722018-2019 Enrollment Window
Confirm or update counts in the grid. Enrollment numbers are prepopulated with 2018 initial enrollments.Verify or update the 2018 counts with the enrollments for 2019. This will ensure that accurate materials quantities are available for your schools and included in your schools’ initial shipment.If a school no longer hosts a grade, zero out any numbers that appear.Note: It is important to include all students that require the consumable test booklet accommodated version, including English Learner and PNP students requiring test read aloud. Click Complete.
Assessments listed here
Slide732018-2019 Enrollment Window
Select the Summary tab to view the information you have previously designated for your school.Click Print if you would like to print the screen you are currently viewing.
Assessments listed here
Slide742018-2019 Enrollment Window
Select the Status tab to view the progress of your schools’ registration process.Click Export to Excel if you would like to view this information in Microsoft Excel.
Slide75LEAP 2025 Practice Tests
Access
Availability
General Information and Resources
Teacher Access
All Grades and Courses
Now Available
Google Chrome Browser link for All Teacher Access:
https://wbte.drcedirect.com/LA/#portal/la/510848/ott/8/username/password/false
Practice Test Quickstart Guide
lists usernames
One password for
all
: teach2025
Student Access
High School:
Now
Available in eD
IRECT
and
Practice Test library
: answer keys, PBT for grades 3 and 4, all accommodated forms/materials
Updated Practice Test Guidance for
math
,
ELA
, and
social studies
New Practice Test Guidance for
science
Annotated Social Studies Practice Test Items
Grades 3-8: January
Slide76LEAP 2025 Practice Test Webinars
Who
DTCs, STCs, and Supervisors
Teachers and Supervisors
What
Learn general information about reference materials, and test set-up, administration, scoring, and reporting
Learn general information about resources, and specific information about best uses and common misuses
When
The same webinar is offered 3 times in the year:
October 16, 2018
at
9:30 am
January 9, 2019
at
11:30 am
October 16, 2018
at
3:00 pm
January 9, 2019
at
4:00 pm
Slide77LEAP 2025 Practice Test Webinars
To Join:DTCs, STCs, and SupervisorsTeachers and SupervisorsOctober 16https://ldoe.zoom.us/j/645134288Telephone: 669-900-6833 Meeting ID: 645134288https://ldoe.zoom.us/j/222125262Telephone: 669-900-6833 Meeting ID: 222125262January 9https://ldoe.zoom.us/j/993597977Telephone: 669-900-6833 Meeting ID: 993597977https://ldoe.zoom.us/j/175295115Telephone: 669-900-6833Meeting ID: 175295115
77
Slide78Updated High School FAQ
The
High School Assessments Frequently Asked Questions
document
has been revised and is available in the Assessment Library. A few reminders are provided below:
All students taking a high school eligible course for the first time must take the high school assessment. This includes students who are enrolled in an English I or English III course even if it not required for graduation, as well as students eligible for Act 833 and LEAP Connect.
The only students who are eligible to take the 4-level Biology EOC are students who are scheduled to graduate in 2018-2019 or students who have passed Biology and need to pass the Biology EOC. Students who are not graduating and are enrolled in the Biology course should take the 5-level assessment.
Since scores for the 5-level Biology high school assessment will not return before late summer, BESE waived the requirement to use any Biology state assessment as part of final grades.
Slide79Fall High School Administration
The Test Coordinator Manual (TCM) and the Test Administration Manual (TAM) are available in eDIRECT.
The next slides include highlights regarding:
Key Dates
Test Schedules
Accommodations
Reports
Testing Statistics
Other Reminders
Technical Assistance Protocol
Slide80Fall LEAP 2025/EOC Key Dates
eDIRECT Manage Users available
July 23, 2018
eDIRECT Test Setup available with preidentified students
October
29
–December 1
4
, 201
8
Assign and Enter TA numbers
October 29–December 14, 2018
Materials delivered to School System
November
9
, 201
8
Window for ordering
additional materials
November 1
2
–
November 20
, 201
8
End-of-Course/LEAP 2025 HS testing window
November 2
8
–December 1
4
, 201
8
Test Ticket invalidations must be completed; Void Notification and Verification forms due to
LDOE
December 1
4
, 201
8
All secure accommodated materials returned to DRC including braille instructions
December 2
1
, 201
8
All rescore requests (except LEAP 2025 Biolo
gy)
are due to DRC
January 1
1
, 201
9
Slide81Online Scheduling Guidance
T
he
Online Scheduling Guidance
is located in the Assessment Library. The guidance allows schools and districts to view best practices for reducing testing time. Districts can decide how long they want their computer-based testing window to be based on the following:
Number of devices
Internet speeds
Number of sessions given in a day
The following guidelines for online administration still apply:
No more than 3 sessions in a day
Extended response sessions should not be given on the same day
Sessions within a content area must be given in order
Slide82Fall High School Administration
Scheduling Reminders:
When scheduling test sessions, school test coordinators must enter the designated begin and end dates for each test session.
LEAP 2025 tests are timed; EOC tests are not timed.
The only students who are eligible to take the 4-level
Biology
EOC are students who are graduating in 201
8
–201
9
and retesters who are not repeating the course. For more information consult the
2017–2018 High School Assessment Frequently Asked Questions
.
Test schedules are due to
assessment@la.gov
by November 7, 2018. The test schedules submitted should reflect the schedule in eDIRECT.
Slide83Fall High School Administration
Unlocking and Invalidating Test Tickets:Only the District Test Coordinator should have the permission to unlock and invalidate test tickets. Every time a DTC takes either of these actions a Testing Irregularity form must be sent to assessment@la.gov.
Slide84Fall High School Administration
Accommodations Reminders:
S
tudents with accommodations in SER and SIS will be uploaded by DRC. Nonpreidentified students must be added to eDIRECT manually.
STCs will manually select accommodations or accessibility features in eDIRECT for students that have PNP or LEP accommodations.
An online calculator is available in the non-calculator session of the mathematics assessment for students with this accommodation. While an online calculator is provided, students may use handheld calculators typically used in classroom instruction, provided the calculator meets the guidelines listed in the
Calculator Policy
.
Beginning with the Fall 2018 LEAP 2025 HS/EOC administration retester accommodations will be populated in eDIRECT based on October 1 SIS and SER submissions. Retesters will be included in any post window accommodation audits conducted by the LDOE.
Slide85Fall High School Administration
Accommodations Reminders:
Student accommodations must be added prior to putting students in a test session; if accommodations are assigned after a student is put in a test session, the student will not receive the accommodated form.
STCs should review and verify accommodations for all students in eDIRECT.
Student accommodations will display on the Student Test Rosters so STCs can verify accommodations before handing out Test Tickets.
The English III reading passages in sessions 2 and 3 and their related questions may not be read aloud or signed; doing so is a violation of test security, which will result in voiding of the tests. All parts of the LEAP 2025 English I and English II tests are read aloud for students.
Slide86Fall High School Administration
Reports:
All reports except for LEAP 2025 Biology
become available four days after a student completes all sessions of a test and exits the test properly.
Seniors receiving an automatic rescore will receive scores eight days after taking the test.
All scores from the LEAP 2025
Biology
5-level assessment will be available in the summer of 201
9
.
Slide87Fall High School Administration
Other Reminders:Students must be provided scratch paper (blank, lined, or graph). Scratch paper used during administration of the assessments must be collected at the end of the administration of each session and turned in to the school test coordinator to be destroyed. Used scratch paper should be treated as secure materials.Directions for student transfers are located on page 16 of the TCM.
Slide88Testing Statistics Reports
eDIRECT has a number of reports to help District Test Coordinators assess the status of their schools during testing. These reports are located in the Online Testing Statistics tab. These reports include:Online Testing Statistics Shows the number of students by school and subject that have completed testing for the current and previous day only.
Slide89Testing Statistics Reports
Below are other reports that are located under the Status Reports tab.
Daily Cumulative Student Status Reports
Displays all students in a test session and the ticket status of those students
Daily Student Status Report
Displays the start and submit times of each student that logs into a test
Daily School Resets Report
Displays all unlocked test sessions
Excessive Login Report
Shows the number of times a student logged in
Daily State Summary of Test Times Report
Displays the duration in which students completed the test
Daily District Report of Testing Status by School
Displays the number of tests started and ended for the district and school
Slide90Student Status Dashboard
The Student Status Dashboard allows you to display student testing status by school and administration. You can filter information on the Dashboard by testing status, grade, content area and assessment (or any combination of these). The Student Status Dashboard User Guide is located in eDIRECT.Note: Dashboard data displays in real time as test scores are populated in the database.You need the student status permission in eDIRECT to use the Dashboard.
Slide91Accountability Codes
District and school test coordinators should wait until the very end of the testing window to
apply
all accountability coding in the eDIRECT system.
At the end of the window accountability code students should be placed into a test session for each subject and have the appropriate accountability code applied.
Steps to pull up list of applied accountability codes:
Manage Test Session
Select District and School
Export student details
Applied accountability codes will be in the column labeled testing codes.
Slide92Technical Assistance Protocol
If technical problems occur during testing, school and district staff should follow the technical assistance protocol presented below. Technical problems include, but are not limited to, problems connecting to INSIGHT, the inability to load test items, or missing buttons.
DRC Louisiana Customer Service
1-888-718-4836 LAHelpDesk@datarecognitioncorp.com
LDOE
1-844-268-7320
assessment@la.gov
Slide93ACT and WorkKeys
Slide94ACT General Overview
The
2018-2019 ACT will be available in both paper and online formats to all districts.
LDOE provides districts with ACT Match and No Match lists in
the fall and spring
to assist with identifying the students needing the ACT.
LDOE will only pay for 11th grade students and any 12th grader testing AC
T
for the first time.
Accommodations must be approved by ACT in order to be college reportable.
The
ACT State Testing
website will have all information regarding testing, training, and access to PANext. The site is still being updated to reflect information for 2018-2019.
Districts and schools will use the two ACT systems,
PearsonAccess
nextTM
(PANext) and
Test
Accessibility and Accommodation
(TAA), to prepare for test administration.
PANext is used to place additional orders and enroll students and can be accessed by both the DTC and STC.
TAA is used to apply for ACT approved accommodations and only accessible to STCs.
November
7,
2018 at 11:00 AM: ACT Test Administration Q & A
Slide95ACT and State Scholarship Students
ONLY
students attending non-public schools
on state scholarship
in grades 11 and 12 may be administered the ACT or WorkKeys assessments on state testing dates.
The 2018-2019 Louisiana Assessment Calendar
is located in the
Assessment Library
.
Non-public schools may contact ACT directly to independently contract for testing other students attending under the Tuition Donation Rebate Program (TDR) or private pay students.
ACT will assign a different test date in order to ensure only public school and state scholarship student scores are reported to the LDOE.
Please contact us at
assessment@la.gov
with any questions.
Slide96ACT State Testing Dates
ACT Testing Dates for 2018-2019:
• Initial Paper Testing
- March 12, 2019 (standard)
- March 12-26, 2019 (accommodated)
• Makeup Paper Testing
April 2, 2019 (standard)
- April 2-8, 2019 (accommodated)
• Online Testing
March 12-14, 19-21, 2019 (standard and accommodated)
It is important to note that schools should be working closely with district data managers to ensure that all student data is accurate and submitted to SIS by February 15, 2019, the deadline for the Feb 1 MFP collection. This information will be used for student pre-coded ID labels for the ACT.
Slide97ACT Online
In 2018-2019, ACT will be available in both the paper and online format.
Online testing window: March 12-14, 19-21, 2019
Districts and schools may chose to test all, some, or no students online.
Online testing requires technical checks to ensure that the ACT tests are compatible and security measures can be met.
DTCs and district technical support personnel will work together to run all required diagnostics in the fall to determine if online testing is an option. Please refer to the
The Technical Requirements for the ACT Test Online
to determine if the ACT can be administered online.
Accommodated tests will still be administered on paper only. However, if the only accommodation needed is extended time, the online test may be administered
and must be administered
only
during the accommodated testing window.
Accommodations must be entered in the TAA system at the school level.
Only school level personnel has access to TAA.
Slide98What’s New for WorkKeys
Changes for 2018-19 WorkKeys assessment:
ACT has discontinued WorkKeys 1.0.
UEB Braille without Nemeth code will be available for Applied Math.
USB drives will replace DVDs for pre-recorded audio.
For districts and schools testing on realm(s) owned by the district (non-LDOE realms), ACT will share the results directly with the LDOE if the
ACT (other realm) Addendum
has been signed and submitted to the LDOE.
T
esting within the official state testing window has been in policy for years and will be monitored and strictly enforced.
Results from tests taken outside the window will not be used in accountability.
Students shall be subject to a 30-day wait period before retesting on WorkKeys assessments, during which time LEAs shall provide remediation (testing on day 30 does not meet this requirement).
Results from any test taken in violation of policy will not be used in accountability
Weekly webcasts for
Online Test Administration
and
Group and Batch Load Training
Slide99WorkKeys Fall State Testing Dates and Deadlines
The
Fall WorkKeys Schedule of Events
is available on the
ACT State Testing
website under the “ACT Taken on Paper” Louisiana heading. These documents contain important dates and information needed for the WorkKeys administration.
October 2 – April 12: WorkKeys online testing window.
October 2 – 16: Initial WorkKeys accommodated testing window.
October 16 - 22: Makeup WorkKeys accommodated testing window.
October 18: Pre-scheduled FedEx pickup of initial materials from district office.
October 3 – 11: Order WorkKeys accommodated materials for makeup testing.
October 16 – 22: Makeup Accommodated testing window.
October 24: Pre-scheduled FedEx pickup of initial materials from district office.
October 26: Deadline for ACT to receive WorkKeys answer documents to be
scored. Late arriving answer document will not be scored.
Slide100WorkKeys Reminders
Bulletin 118
was updated in February, 2018. The new WorkKeys policies are in effect for the 2018-2019 school year.
Students shall be subject to a 30-day wait period before retesting on WorkKeys assessments, during which time LEAs shall provide remediation.
Districts must provide results for all WorkKeys tests taken by every student every year, as outlined by the DOE, to ensure all results are considered.
For any schools testing on a non-LDOE realm within an LEA
without
a signed
ACT (other realm) Addendum
, the
Roster Score Report
accessed in the Validus
Online Reports Portal must be submitted during the 2018-2019 ACT data
certification process showing the dates
Aug. 6
, 2018 and April 12, 2019 and includes
all pages of the report (
sample Roster Score Report
).
Test dates will be strictly monitored and results from tests taken outside the official state testing window or any viol
ation of policy
will not be used in accountability.
Slide101WorkKeys Reminders
WorkKeys Accommodated Tests
are only for students with an IEP, IAP, or an EL plan. Giving accommodated test materials to students without documented accommodations is a testing violation. This includes extended time.
The ACT®WorkKeys® Administration Manual for State Tests
pages 3-8 give detailed information on assigning accommodations for WorkKeys.
ACT offers weekly webcast training for WorkKeys.
Register for
ACT WorkKeys Groups and Batch Load Training
. The link provided here lists all current available dates and times.
Register for
ACT WorkKeys Online Administration Training
.
The link provided here lists all current available dates and times.
Slide102WorkKeys Reminders
ACT has provided information to assist schools when ordering materials for the administration of the WorkKeys assessment on non-LDOE realms.
The instructions are ONLY to be followed by non-LDOE realms users. A
video illustrating the ordering process
is also available through ACT.
All matters concerning WorkKeys administration on non-LDOE realms can be addressed by calling 800-967-5539 (800-WorkKey) or emailing actcareercurriculum@act.org.
If orders for paper materials for a non-LDOE realm were placed in PearsonAccess
next
, please email
assessment@la.gov
for instructions on how to proceed.
PANext
is ONLY used for materials orders for students testing on LDOE realms.
Slide103ACT and WorkKeys Resources
The ACT website
has resources to help educators and administrators learn more about ACT score reports, including webinars, tutorials, and workshops.
The
Fall WorkKeys Schedule of Events
is available on the
ACT State Testing
website under the ACT Taken on Paper-Louisiana heading. These documents contain important dates and information needed for WorkKey administration.
The ACT WorkKeys Score Reports Available in Online Reports Portal
document details what score reports are available in the portal.
The ACT WorkKeys Online Reports Portal User Guides
provides instructions for accessing reports.
The
ACT State Testing
site has information about score reports, including how to understand and use the test results, under
Interpretation
in the ACT and ACT WorkKeys sections.
Customer Support: It is important to state “Louisiana State Testing”, and use code 19.
ACT Standard Time Testing
ACT Accommodations WorkKeys
800-553-6244 x 2800 800-553-6244 x 1788 800-WorkKey (967-5539)
www.act.org/stateanddistrict/contactus
ACTStateAccoms@act.org
workkeys@act.org
Slide104Advanced Placement
Slide105News and Tips for Advanced Placement Coordinators
Nov
ember 15th Deadline
A
nnual
AP
Participation packets will be mailed to the attention of your school’s 2017-18 designated principal in September. Schools must return the participation form and survey by November 15th.
Th
e participation form officially notifies the College Board that your school will offer AP courses.
Jump Start is Louisiana’s innovative career and technical education (CTE) program. You can learn more
here
.
Data and Reports
All data related to AP student exam performance including AP Instructional Planning Reports are available
here
. For assistance with account access, please contact the AP program directly at 877-274-6474.
What’s New
Consider registering for the College Board’s New AP Program Resources and Supports free webinar scheduled for 1:00 pm on October 17th. Please register
here.
Slide106LEAP Connect/LAA 1
Slide107LEAP Connect Eligibility
107
The Every Student Succeeds Act requires states to ensure that only students with the most significant disabilities take the LEAP Connect alternate assessment. To this end, the Department has released enhancements to the special education reporting system (SER), with guidance, to make certain school systems verify students meet the existing state participation criteria. For any student who will participate in the Spring 2019 LEAP Connect alternate assessment, school systems must add qualifying cognitive and/or adaptive assessment results to verify eligibility in SER by January 4, 2019. Students will not be able to participate in the LEAP Connect alternate assessment in Spring 2019 unless eligibility is verified. They will participate in regular statewide assessments.
Please email
specialeducation@la.gov
with questions.
Slide108LEAP Connect Test Administration Training
On Wednesday, November 7 from 3:30 - 4:30 PM there will be a Test Administration training for LEAP Connect. This session will provide detailed information on the following LEAP Connect administration topics:
School Test Coordinator responsibilities
Test Administrator responsibilities
LEAP Connect documents for administration
LEAP Connect built in supports
LEAP Connect steps for administration
Administration of LEAP Connect writing
Webinar Link:
https://ldoe.zoom.us/
Webinar Phone Number: 669-900-6833
Meeting ID#:
447 648 371
Slide109LEAP Connect Resources
LEAP Connect Assessment Guide
: a guide for teachers to understand the test design, levels of complexity, structure, and sample items
Online Tools Training: provides students and teachers opportunities to become familiar with the tools available in the online testing platform; available in INSIGHT or
here
using the Chrome browser;
Parent Guide to LEAP Connect
: a guide for parents to understand the LEAP Connect assessment.
ELA Guidebooks 2.0 Diverse Learner Guide
: Contains information about using the ELA Guidebooks with diverse learners.
The
Louisiana Connectors for Students with Significant Disabilities
, which are aligned with Louisiana Student Standards, presents the Louisiana Connectors and represent the most salient grade-level, core academic content in English language arts and mathematics.
Essential Elements Cards
, which are a primer for differentiating instruction for students with significant disabilities, break down the instructional task into knowledge and skills, suggested instructional strategies, and possible supports and scaffolds for student learning.
Case Studies
provide models for how teachers and specialists may best modify objectives, assessments, activities, and materials for students with significant cognitive disabilities based on LDOE’s available resources.
Parent Guide to LEAP Connect Score Reports
: a guide for parents to understand the LEAP Connect student reports Also available in
Arabic
,
Spanish
, and
Vietnamese
.
specialeducation@la.gov
: email address for content and resources related the LA Connectors.
Slide110ELPS and E
LPT
Slide111ELPS Important Information
As of August 1, 2018, ELPS is open for administration for newly registering students who are potential English Learners (ELs).
The Online Reporting System (ORS) is available to access current ELPS score reports and ELPT score reports from previous years.
Additional material orders (Braille print) should be requested via
assessment@la.gov
.
Starting October 15, 2018, the AIR Secure Browser and DEI have a new look for login screens. You will notice the following enhancements:
Updated look and feel across all platforms
Shorter login process
Key information is highlighted to better prevent incorrect login attempts
Slide1122018-2019 AIR Secure Browser
The 2018-2019 AIR Secure Browser will be required for ELPS and ELPT testing in 2019. The new browser is now available for download through the EL Portal under Secure Browsers. The current AIR Secure Browser will be supported through December 31, 2018.On January 1, 2019, ELPS or ELPT administrations will no longer be supported by the current browser. The new browser must be installed on all devices being used to administer ELPS and ELPT.
Slide1132018-2019 AIR Secure Browser
To support the download of the 2018-2019 AIR Secure Browser to all devices by December 31, 2018
,
ELPS technology manuals can be found in the
ELPT Portal
under Technology Coordinators. These manuals should be given to Technology Coordinators
Secure Browser Installation Manual
Provides instructions for installing the secure browsers on computers and devices used for online assessments
System Requirements for Online Testing
Used to verify that all devices to be used for testing meet the minimum technology specifications
Technical Specifications Manual for Online Testing
Used to verify that your school’s network and Internet are properly configured for testing.
Slide114Transfer Students
If a newly registering student has documentation of being in an EL program from another state, the student should still be screened with ELPS. If the student is transferring from another district/LEA within Louisiana and has already taken ELPS/ELPT, the DTC can access those scores in the Online Reporting System (ORS) under current student scores once the student is added into TIDE by their LASID.
Slide115Technical Assistance Protocol
If technical problems occur during testing, school and district staff should follow the ELPT Technical Assistance Protocol presented below. Technical problems include, but are not limited to, problems connecting to INSIGHT, the inability to load test items, or missing buttons.
AIR Contact Info7:00 AM – 7:00 PM1-866-758-0231 laelpthelpdesk@air.org Chat: http://la.portal.airast.org/chat/
LDOE1-844-268-7320assessment@la.gov
Slide116ELPS Administration Documents
All ELPS administration documents can be found in the
ELPT Portal
under the
ELPS tab
.
TIDE User Guide
Provides directions for registering students for assessments, establishing test settings and accommodations, associating students with districts, schools, and rosters, and creating and approving testing appeals
TA User Guide
Directions to help users navigate the Test Delivery System (TDS) including the Student Interface and the Test Administrator Interface, and help support Test Administrators manage and administer ELPS.
ELPS TAM
Provides specific
instructions for the administration of the ELPS. Details include information on test security, logistical requirements, and the Test Administrator directions to students.
Slide117ELPS Administration Documents
All ELPS administration documents can be found in the
ELPT Portal
under the
ELPS tab
.
ELPS Step Two Speaking Scoring Document
Used to
assist school and school system personnel with the immediate (“on the fly”) scoring of the first operational Speaking task
Online Reporting System (ORS) Manual
Provides information on how to use the Online Reporting System (ORS) to view student performance and participation data.
Accessibility and Accommodations Manual
Used to guide the selection and administration of appropriate universal features, designated features, and accommodations for individual students to produce valid assessment results
Data Entry Interface (DEI) Manual
Provides specific instructions for using the DEI which allows authorized users to enter student assessment data, such as item responses and scores. Entering student data is required for the ELPS Braille forms
Slide118ELPS Resources
ELPS Test Administrator Overview and Training Webinar
: provides an overview of the test design and administration procedures
ELPS Administration Modules
: provide detailed directions for key administration procedures
ELPS Summit Presentation
: provides an overview of the EL screener administration
ELPS Guidance
: provides an overview of the EL screener
LA EL Portal
: how to access all EL assessments (including ELPS), reports and manuals
LDOE English Learner Library
: link to the LDOE’s English Learner web page to access materials and forms to support ELs
English Learner Guidebook
: provides guidance to school systems and school-site leaders in implementing high-quality instruction for ELs
LA Connectors for ELs
: a list of the English Learner Connectors for use collaboratively with EL and content teachers
EL Accommodation Form
: the form used to document an EL’s classroom and assessment accommodations. Also available in
Arabic
,
Spanish
, and
Vietnamese
Slide119ELPT Key Dates
Key Dates
ELPT OTT
Available Now
Updated
AIR Secure Browser
install
Must be installed by December 31
TIDE opens for ELPT user and student management
Early December
Training modules available in the
ELPT Portal
December 1
Paper-based materials arrive in districts
January 16
Additional materials ordering window
January 17 - March 8
ELPT administration window
February 4 - March 15
Final day for materials return
March 22
Slide120ELPT Resources
ELPT Assessment Guide
:
a guide for teachers to understand the test design, structure, and sample items
LA EL Portal
: how to access all EL assessments (including ELPS), reports and manuals
LDOE English Learner Library
: link to the LDOE’s English Learner web page to access materials and forms to support ELs
English Learner Guidebook
: provides guidance to school systems and school-site leaders in implementing high-quality instruction for ELs
LA Connectors for ELs
: a list of the English Learner Connectors for use collaboratively with EL and content teachers
EL Accommodation Form
: the form used to document an EL’s classroom and assessment accommodations. Also available in
Arabic
,
Spanish
, and
Vietnamese
Slide121LEAP 360
Slide122LEAP 360 Updates
On October 23, the following Interim Assessments will be available for student access in INSIGHT:
High School ELA and math Forms 1-3
Grades 3-8 ELA and math Form 1
Grade 6-8 math Form 2
Paper Versions of High School Interim Forms 1 and 2 and Interim Form 1 answer keys are now posted in eDIRECT under General Information → Documents → Diagnostic/Interim 18-19 → Paper Tests.
Slide123LEAP 360 Availability
Access
AvailabilityGeneral Information and ResourcesTeacher AccessGrades 3-8 and HS Diagnostics: NowGrades 3-8 Interim 1; Mathematics Grades 6-8 Interim 2, all HS Interims: Early SeptemberInterim Assessment Quickstart Guide lists usernamesand one password for all: LEAP360Available in eDIRECT: Teacher Study Guides (answer keys, scoring guides when available, and copies of the assessments)Grades 3-8 ELA Form 2, Grades 3-5 Math Form 2: TBDStudent AccessGrades 3-8 and HS Diagnostics: NowGrades 3-8 Interim 1; Mathematics Grades 6-8 Interim 2, all HS Interims: October 23Available in INSIGHTGrades 3-8 ELA Form 2, Grades 3-5 Math Form 2: TBD
123
Slide124Interim Quick Start Guide 2018-2019
The Interim Quick Start Guide is updated for the 2018-2019 school year. Using Google Chrome, teachers may use the LEAP 360 Teacher Access link.
Slide125Interim Form 1 Report Schedule
For the 2018-2019 year, all LEAP 360 reports will refresh within 24 hours once posted. For items that are educator scored, all reports will include scored content within 24 hours.
Report Type
Report Posted Dates
Student Response Map, Test Session Response Map, District Data File
Tentative Initial Post: October 23, 2018
Additional Posts: Within 24 hours of test completion or scoring
Student Summary Report
Tentative Initial Post: October 23, 2018
Additional Posts: Within 24 hours of test scoring
Test Session Summary Report, School Summary Report, School List Report, School System List Report
Initial Post: TBD
Additional Posts: Within 24 hours of test scoring
Test Session Roster Report
Initial Post: TBD
Additional Posts: Within 24 hours of test completion or scoring
Slide126Interactive Reporting Overview
Interactive Reporting is a tool that includes:Student History for districts, schools, and teachers to view student nonsummative test scoresResponse Lookup for teachers to view student response data and item responses for all students within a test session In order to view student responses through Interactive Reporting, the teacher must be the assigned TA for the test session or have a student group Detailed directions for Interactive Reporting can be found in the eDIRECT User Guide posted in eDIRECT under General Information.
Slide127Interactive Reporting
Permissions must be added to give access to Interactive Reporting. Permissions can be added through the User Management tab in eDIRECT.Details on how to add/edit user permissions can be found in the User Management one-pager or in the eDIRECT User Guide posted in eDIRECT under General Information.
Slide128Interactive Reporting
To access Interactive Reporting: Login to eDIRECT and select the Interactive Reporting tab under All Applications
Slide129Interactive Reporting: Student History
The Student History report allows you to display nonsummative student and test information from the current and previous year’s administrations. You must have permissions for the current administration to display results from last year’s administration. The information is displayed in three areas: Student History, Scores per Assessment, and Score Detail.The Student History report can be downloaded as an Excel, CSV, or PDF document.
Slide130Interactive Reporting: Response Lookup
The Response Lookup report allows you to display student responses and other testing information from the current year’s administrations. The Response Lookup section displays test score data, such as Test Points Earned and Test Points Possible.The Response Lookup report can be downloaded as an Excel, CSV, or PDF document.
Slide131Interactive Reporting: Response Lookup Detail
The Response Lookup Detail displays item type and item points detail, and allows you to display the student’s response and the correct item response. Teachers / Test Administrators can display responses for the students in their test sessions only.The Response Lookup Detail can be downloaded as an Excel, CSV, or PDF document.
Slide132Interactive Reporting: Response Lookup Detail
In the Response Lookup Detail section, scroll to the far right to display a student’s response to a test item. Either the student’s answer displays or a reference to the Details Link column displays.Click Details to display the student’s response for the item in a new browser window; Click Next to view the correct answer for items
Slide133133
LEAP 360 Resources
The following resources are available to help teachers understand, access, and use the the LEAP 360 assessment tools:
LEAP 360 webpage
Diagnostic Quick Start Guide
A Teacher’s Guide to LEAP 360
A District’s Guide to LEAP 360
Parent Guide to LEAP 360
Teacher Study Guides (available in
eDIRECT
)
Webinars and Mini-trainings available in
A District’s Guide to LEAP 360
Slide134National and International
Assessments
Slide135National and International Assessment Windows
In October, assessment windows are opening for PISA and IELS.
PISA: October 8 - November 30, 2018
IELS: October 15 - December 7, 2018
Schools selected to participate in IELS and PISA have been contacted by the test administration vendor, Westat. These assessments will be administered by the Westat team.
For questions about PISA, email
gordonmurray@westat.com
.
For questions about IELS, email
davidkastberg
@westat.com
.
Slide136Data Submissions
Slide137Data Systems: 2018-19 School Year
School systems should continue to upload student information for the Oct 1 MFP and IDEA collections.
Student Information System(SIS) includes enrollments and other student information including 504 and other testing accommodations.
Deadline is October 19.
Special Education Reporting System (SER) includes student special education information including testing accommodations.
Deadline is October 31.
Email
systemsupport@la.gov
with questions.
Slide138Support and Communication
Slide139Back-to-School Support: Communication Structures
139
Fall 2018Winter 2018-2019Spring 2019November 7December 5January 9February 6March 13April 3May 8June 5
DatesLocationAudienceWinter CollaborationsNov 8, 13, 14 & 15See School System Support Calendar for DetailsSupervisors Jan 28, 30 & 31, Feb 5Supervisors and PrincipalsSpring CollaborationsMarch 11, 12 & 13SupervisorsTeacher Leader SummitJuly 23-26 Supervisors, Principals, Teacher Leaders
2018-2019 School System Planning Calls: Register HERE
2018-2019 Collaborations
Slide140Save-the-Date: 2019 Teacher Leader Summit
The dates for the 2019 Teacher Leader Summit have changed to June 26-28, 2019. Please communicate this date change with Teacher Leaders and school leaders. Additional information on the event will provided in next month’s planning call.
140
Email louisianateacherleaders@la.gov with questions.
Slide141November Supervisor Collaborations
The November Collaborations will begin at 8:00 a.m. and end at 3:30 p.m. This is an all-day event for supervisors only.Recommended attendees include: Supervisors for Academic Content, Assessment, High Schools, CTE, Workforce Development, Diverse Student Populations (including SPED), Federal Grant programs, and Budgeting and Finance.
The November Supervisor Collaborations will focus on providing resources and training for the new school system planning process and the Super App.
Slide142November Supervisor Collaborations
Date
LocationNovember 8BossierNovember 13Baton RougeNovember 14Lake Charles (new location)November 15Harvey
Please email questions to districtsupport@la.gov with questions.
Registration opens on October 15 in WisdomWhere.
Please note:
There will be no Principal Collaborations in November. The Principal Collaborations will be held in January.
Slide143DTC and Accountability Contact Update
If during the academic year the person appointed as district test coordinator changes, the district superintendent must notify the LDOE. The notification must be in writing and must be submitted within 15 days of the change in appointment.
Due to the secure nature of the data accessed by accountability contacts and district test coordinators, changes have been made to the submission process for any updates to DTC and accountability contacts:
Superintendent signature now required
The
DTC and Accountability Contact Update Form
must be submitted from the superintendent’s district email account.
The revised DTC and Accountability Contact Update Form is located
under the Resources + Forms section
in the
A
ssessment Library
.
Slide144Assessments Customer Service
The Assessments Customer Service Contact Information has been posted to the Assessment Library. This provides all customer service contact information for all assessments.
Slide145District Support
The Assessment team offers multiple avenues of support to districts, schools, and teachers seeking information or assistance about assessment administration and accountability.
Weekly Newsletters
Assessment and accountability information and deadlines are released each week in the district newsletter.
Weekly Assessment & Accountability Calls
Each Tuesday at 1:00 PM these webinars are held to provide training, updates, and important information to DTCs and Accountability Contacts.
Assessment Library and Accountability Library
The
Assessment Library
contains resources for DTCs including the Assessment Schedule and the Assessment and Accountability Month-by-Month Checklist. The
Accountability Library
contains resources for accountability contacts including the School Performance Score (SPS) calculators as well as information on data certification and federal accountability.
Slide146District Support
Monthly Educational Technology Calls
Each month a webinar is held for district technology personnel to provide training, updates, and important information related to technology readiness and digital literacy.
Assessment@
All stakeholders are encouraged to email assessment and accountability questions and/or concerns to
assessment@la.gov
.
Assessment Hotline
For immediate assistance regarding assessment and accountability, district-level staff may call the Assessment Hotline at 1-844-268-7320.
EdTech@
All stakeholders are encouraged to email technology readiness questions and/or concerns to
edtech@la.gov
.
Slide147Next Steps
Slide148Key DatesActionOctober 23 and 30November 6Office Hours at 1:00 PMNovember 7thFall EOC/LEAP 2025 schedules due to assessment@la.gov.November 13 at 1:00 (public/charter DTCs)November 13 at 2:00 (nonpublic DTCs)Assessment and Accountability Monthly CallBefore December 31, 20182018-2019 AIR Secure Browser must be installed on all devices being used to administer ELPS and/or ELPT. Every Tuesday at 10:00 AMRegister for ACT WorkKeys Online Administration Training offered weekly. The link provided here lists all current available dates and times.Every Thursday at 10:30 AMRegister for ACT WorkKeys Groups and Batch Load Training offered weekly. The link provided here lists all current available dates and times.
Next Steps