Director Statistical Research Division Oklahoma Department of Labor OK 300 RECORDKEEPING PUBLIC SECTOR Shelly Hurst Statistical Analyst II Ryan McDonald Statistical Analyst I Hollie Lee Statistical Analyst I ID: 652508
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Bettye Finch, MPA,Research DirectorStatistical Research DivisionOklahoma Department of Labor
OK 300 RECORDKEEPINGPUBLIC SECTOR
Shelly Hurst, Statistical Analyst II
Ryan McDonald, Statistical Analyst I
Hollie Lee, Statistical Analyst ISlide2
Identify who is required to keep records.Gain a basic understanding of the recordkeeping requirements.Know how and when to record a case
.Identify resources to assist you in recordkeeping.Objectives of Today’s Training Slide3
Revised federal rule became effective January 1, 2002.Current revision of the OSHA forms were issued in 2004
.Employers are required to maintain five (5) years of recordkeeping data available for review.29 CFR 1904 – Recording and Reporting Occupational Injuries & Illnesses
Slide4
Is written in “question and answer” formatIncreased employer’s options to use computers.Increased employee involvement.Protects employee privacy.Is available on-line at:
www.osha.gov. OAC 380:40-1-5 adopts OSHA 29 CFR 1904The Recordkeeping Standard:Slide5
http://www.ok.gov/odol/documents/SRALDPublicSectorSurvey2011InjuryIllnessforms.xlshttp://www.ok.gov/odol/documents/SRALDPublicSectorSurvey2011Booklet-FormsOnly.pdf
Oklahoma’s Recordkeeping Forms Slide6
http://www.ok.gov/odol/documents/PEOSHAct.pdf
http://www.ok.gov/odol/documents/PEOSHRuleBooklet2010.pdfINTERNET SITESSlide7
OSHA and WORKER’S COMP are two different and
independent systems and one has no bearing upon the other!REMEMBER! Slide8
OK
Form 300Slide9
OK
Form 301Slide10
OK
Form 300ASlide11
Title 40 Section 401 through 424 of Oklahoma Statute Title 40 was adopted as the Oklahoma Occupational Health and Safety Standards Act.Employer:Means the state and all its political subdivisions which has in its employ one or more individuals performing services for it in employment.
Who is Required to Keep Logs? Title 40 Section 402(1)Slide12
“Employee” means a person permitted to work by an employer in employment.
What is an “employee”? Title 40 Section 402 (2)Slide13
Fatalities, Injuries and Illnesses must be recorded when:It is work related, andIt is a new case, andIt meets the general recording criteria (1904.7 TO 1904.12)
Recording Criteria 1904.4Slide14
Recording Criteria Decision Tree 1904.4Slide15
Cases are work-related if an event or exposure in the work environment.Either caused or contributed to the resulting condition.Significantly aggravated a pre-existing injury or illness.
Work-Relatedness 1904.5Slide16
Exceptions limit recording of cases involving:The eating & drinking of food and beverages.When the employee is present as a member of the general public or performing personal tasks while in the workplace outside assigned work hours.
Symptoms surface at work but are the result of a non-work related event or exposure.Common colds or flu.Personal grooming, self medication, or self inflicted.Blood donations.Exercise Programs.
Mental Illnesses.
Work-Related Exceptions 1904.5(b)(2)Slide17
The establishment and other locations where one or more employees are working or present as a condition of their employment.
Work Environment 1904.5(b)(1)Slide18
There is a specific list in the recordkeeping standard regarding what is first aid.If it’s on the list, it is not recordable, no matter who provides the treatment.If a specific type of medical treatment is NOT on the list, is
RECORDABLE.General Recording Criteria 1904.7(b)(5)Slide19
Medical Treatment means the management and care of a patient to combat disease or disorder.Medical treatment does not include:
Visits to a PLHCP solely for observation or counseling.Diagnostic Procedures.First Aid.Medical Treatment 1904.7(b)(5)(
i)Slide20
Using non-prescription medication at non-prescription strength.Tetanus immunizations
.Cleaning, flushing, or soaking surface wounds on the skin.Wound coverings, butterfly bandages, steri-strips.
Hot or cold therapy (regardless of the number of treatments.)
Non-rigid means of support
.
Temporary immobilization devices used to transport an accident victim.
First Aid 1904.7(b)(5)(ii) Slide21
Drilling of a fingernail or toenail, draining fluid from a blister.Eye patches.
Removing splinters or foreign material - From areas other than the eye by irrigation, tweezers, cotton swabs or other simple means.
- Removing foreign material from the eye by simple irrigation
is
considered
first aid
.
Finger guards
.
Massage
.
Drinking fluids to relieve heat stress.
First Aid ContinuedSlide22
Ibuprophen (Advil) – greater than 467 mg.Diphenhydramine (Benadryl) – greater than 50 mg.Naproxen Sodium (Aleve) – greater than 220 mg
.Ketoprofen (Orudus KT) – greater than 25 mg.To determine Rx strength for other medications, contact the FDA or any pharmacist or physician.
Prescription Strength MedicationSlide23
You have seven (7) days from the date an injury or exposure is reported to determine if the injury or illness is recordable and get it entered onto the log and complete the 301 form. 1904.29(b)(3)
Stop counting days when 180 calendar days (in any combination of days away and restricted duty) are reached. 1904.7(b)(3)(ii-ix)RecordingSlide24
You never record a case on both year’s logs.You never post the OSHA 300 Log!You must report any fatality or catastrophe (hospitalization of 3 or
more workers) within 8 hours of the event.Post the Annual Summary (300 A) from February 1 to April 30.The Form 300 A must be certified by the highest ranking company official at the site. RememberSlide25
Oklahoma Public Sector Incidence Rates
YEAR
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
TOTAL
Incidence Rate
4.7
5.0
5.3
5.1
5.4
5.1
5.6
5.7
6.4
6.5
STATE
3.4
3.4
3.8
3.7
3.9
3.4
4.1
4.0
4.8
4.5
LOCAL
5.6
6.0
6.2
6.1
6.3
6.3
6.6
6.8
7.3
7.6
CITY
10.8
12.111.411.312.512.412.111.311.712.8 COUNTY4.75.25.65.95.85.76.46.57.67.4SCHOOLS3.43.53.73.53.73.53.84.14.64.4
Source: Oklahoma Department of Labor,
Statistical Research Division,
Public Sector Survey.Slide26
Oklahoma Department of LaborStatistical Research and Analysis Division3017 North Stiles Suite 100
Oklahoma City, OK 73105 405-521-6855405-521-6021 (fax)Toll Free 1-888-269-5353Bettye.Finch@labor.ok.gov.
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