Micro Office 2007 Making the switch to Office 2007 can be exceedingly disorienting like coming home and finding out that not only has all your furniture been rearranged but the house itself has been moved to the next county ID: 759980
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Slide1
Word 2007
Making the Switch to Office 2007
Slide2Micro Office 2007
Making the switch to Office 2007 can be exceedingly disorienting
like coming home and finding out that not only has all your furniture been rearranged
but the house itself has been moved to the next county
Microsoft Office Open XML format is the new Office standard; the file suffix is “
.
docx
” (instead of “.doc”)
Slide3New File Format
Under the hood, the biggest change to Word is the new Office XML format -- all Microsoft Office applications now use it. By default, Word saves in this new format, which has the .
docx
extension, or the .
docm
extension if the document contains macros.
For businesses, this can be a big plus, because it allows for easier
integration with enterprise-level applications
and for exchanging data.
In some instances, it also creates
files of a smaller size
, because files are automatically compressed when they're saved to disk and then automatically uncompressed when you open them.
In addition, the new format makes it
easier to recover damaged files
because it saves different data components -- such as tables and charts -- separately from one another. This means files can be opened even if an individual component, such as a chart, is damaged.
Slide4That's the good news. Here's the bad news:
Most of the world doesn't use the new format and won't for some time.
So if you want to exchange files with others, you'll need to use the old “.doc” format.
To save a file in the .doc format, click the Office Button and choose Save As > Word 97-2003 Document.
To have Word save all of your files in the old .doc format automatically, click the Office Button, choose Word Options > Save >
Save
files in this format > Word 97-2003 Document.
For users without Office 2007, one can download a patch from Microsoft to apply to Office 2003/Office XP, so that these older products can open a “.
docx
” file
Slide5http://office.microsoft.com/en-us/word/HA100444731033.aspx
Slide6Slide7The Microsoft Office Button
1. The Microsoft Office Button.
The big button on the upper left-hand corner of the screen replaces the old File menu from previous versions of Word. You'll find familiar features for
opening files, saving files, printing files
and so on.
Slide8The Quick Access Toolbar
2. The Quick Access Toolbar.
Just to the right of the Office Button is the Quick Access toolbar, with buttons for using Word's most
common features
, including Save, Undo, Redo, Print Preview and more -- but
you can add and remove buttons
for any functions you please.
Slide9The Ribbon
3. The Ribbon.
Love it or hate it, the Ribbon is the main way you'll work with Word.
Instead of old-style menus, in which menus have submenus, submenus have sub-submenus and so on, the Ribbon groups buttons for common tasks together in tabs on a graphical interface.
So, for example, when you click the Insert tab, a Ribbon appears with buttons for items that you can insert into a document, such as clip art, a hyperlink, a picture or a table
Slide10The Scrollbar
4. The Scrollbar.
This is largely unchanged from previous versions of Word; use it to scroll up and down.
There are a couple of minor changes -- at the top, there's a small button that looks like a minus sign that lets you
split your screen
in two
Just below that, there's a small icon that
displays or hides a ruler
when you click it.
Slide11The View Toolbar
5. The View Toolbar.
The View toolbar, which used to be on the lower left-hand side of the screen in earlier versions of Word, moves over to the right in Word 2007.
It lets you choose between
print layout, full screen, Web layout, outline and draft views,
just as it did in earlier Word versions.
There's also a nice addition -- a
slider that lets you zoom in or out
on your document.
Slide12The Status Bar
6. The Status Bar.
This is in the same place as in earlier Word versions and has the same function -- to display information such as the number of pages in your document
It has one nice little extra: It displays the word count of your document as well
. If you highlight an area of text, it will display the number of words in the highlighted area.
Slide13The Ribbon
At first, the Ribbon may be offputting, but the truth is, once you learn to use it, you'll find that it's far easier to use than the old Word interface. It does take some getting used to, though. The Ribbon, by default, is divided into seven tabs, with an optional eighth one (Developer) that you can display by clicking the Office Button and choosing Word Options > Popular > Show Developer tab in the Ribbon.
Slide14Ribbon Tabs
Home:
This contains the most-used Word features, such as changing fonts and font attributes, customizing paragraphs, using styles, and finding and replacing text.
Insert:
As you might guess, this one handles anything you might want to insert into a document, such as tables, pictures, charts, hyperlinks, bookmarks, headers and footers, WordArt ... well, you get the idea.
Page Layout:
Here's where you'll change margins, page size and orientation, set up columns, align objects, add effects and so on. There are some gray areas between this tab and the Home tab. For example, on the Page Layout tab you set paragraph spacing and indents, while on the Home tab you set paragraph alignment and can also set spacing between lines.
References:
This tab handles tables of contents, footnotes, bibliographies, indexes and similar material. It also lets you insert a "Table of Authorities," which sounds like something straight out of a Soviet bureaucracy but in fact is a list of references in a legal document.
Mailings:
As the name says, this is where you'll go for anything to do with mailings, from something as simple as creating labels to the more daunting task of mail merges.
Review:
Need to check spelling and grammar, look up a word in a thesaurus, work in markup mode, review other people's markups or compare documents? This is the tab for you.
View:
Here's where to go when you want to change the view in any way, including displaying a ruler and gridlines, zooming in and out, splitting a window and so on.
Developer:
If you write code or create forms and applications for Word, this is your tab. It also includes macro handling, so power users might also want to visit here every once in a while.
Slide15Tab Organization
The
Ribbon
is composed of tabs.
Each
tab
is organized into a series of
groups
.
Inside each group is a set of
command buttons
,
Slide16Tab Organization Example
Each tab along the Ribbon is organized to make it easy to get your work done.Each tab is organized into a series of groups that contain related commands for getting something done -- in our example, handling fonts.Inside each group is a set of what Microsoft calls command buttons, which carry out commands, display menus and so on -- in the example, the featured command button changes the font size.There's also a small diagonal arrow in the bottom right corner of some groups that Microsoft calls a dialog box launcher. Click it to display more options related to the group.
Slide17Context-sensitive Ribbon
The Ribbon is context-sensitive, changing according to what you're doing. Depending on the task you're engaged in, it sometimes adds more tabs and subtabs.For example, when you insert and highlight a picture, an entirely new tab appears -- the Format tab, with a "Picture Tools" supertitle on top, as you can see to the left. Other "now you see them, now you don't" tabs include Blog Post, Chart Tools, Table Tools, and SmartArt Tools -- all of which appear in response to various actions you take in Word.
Slide18Office Button
Think of the Office Button as a greatly expanded File menu from the Word 2003 days -- the File menu on steroidsAs you can see in the figure, it's where to go for the various Open, Save, New, Print and related options and also includes a list of all your recently opened files. But there are three particularly noteworthy new features here as well -- Prepare, Publish and Convert
Slide19Prepare, Publish and Convert
Use
Prepare
when you've finished writing your document and you're ready to send it to someone else. There are plenty of great new options here, such as marking a document as final or marking it read-only; encrypting the document; inspecting it for hidden metadata and information you'd prefer remain private; and editing the document's properties, such as title, keywords and author.
Publish
does exactly what it says -- it gives options for publishing a document. You'll be able to publish your document as a
blog
to a variety of
blogging
services, including
Blogger
, Windows Live Spaces,
TypePad
and
WordPress
. If your company uses a document management server or SharePoint, you can publish it there as well.
Convert
lets you convert documents saved in older formats to the new Microsoft Office Open XML format (.
docx
).
Slide20Word Options
For those who like to fiddle with the Word interface and how it works, the
Word Options
button, located at the bottom of the Office Button's box, lets you customize Word in many ways, including its display and editing options.
It has many of the features that you accessed via Tools > Options in previous versions of Word.
One thing you won't find, however, is the plethora of customizable toolbars that were in previous versions. There's just one customizable toolbar in Word 2007.
Slide21Quick Access Toolbar
This nifty little tool, sitting just to the right of the Office Button, seems innocuous enough, but spend some time with it and you'll see it's one of the best additions to the new interface. The three buttons on the left aren't particularly noteworthy -- Save, Undo and Redo -- but the nearly invisible Down arrow to the right of them is the key to the toolbar.Click it, and you'll be able to add and remove toolbar buttons for a preset list of commands.Customize the Quick Access toolbar to your liking, and you will hardly ever have to use the Ribbon. There are other ways to customize the Quick Access toolbar as well.
Slide22The Mini Toolbar
Having to move back and forth between the Ribbon and the body of your document is a big time-waster, and annoying to boot. So Word 2007 includes the clever mini toolbar.
Highlight text and point the cursor at it, and a nearly transparent mini toolbar appears above the text, with a set of commands relevant to the text you've chosen. Move your cursor to the mini toolbar and it becomes solid; click a command to use it.
Slide23The Mini Toolbar (con’t)
For example, as you can see below, if you select text, a mini toolbar will appear with various text-related commands, including font face, size and color, indentation, and list options. If the mini toolbar disappears for some reason, right-click the selection or reselect the text, and it springs back into action.
Slide24Themes
Have you ever tried making sure that your Word, Excel and PowerPoint documents all include a common look and feel -- for example, incorporating a corporate logo, certain colors and so on? If so, you've most likely struggled mightily and come out on the short end of the stick.
Themes, new to Word 2007 and Office 2007, are designed to make doing that easier. You can create a single, overarching theme, with colors, logos, paragraph styles and so on, and then use that theme for all of your Office documents.
Themes may sound suspiciously like templates, but they're somewhat different. You can have multiple templates that use the same theme
. So, for example, you could create a theme that includes your company logo, colors and font choice. You could then have one template in that style for letters, another for budget proposals and many others for different purposes.
Slide25Themes (con’t)
To use Themes, select the Page Layout tab and click the Themes button to choose a new theme.You can also customize any theme and create new ones.
One important caveat: Be aware that themes only work if you're using
Word's new Office XML format; they won't work on old-style .doc files.
Slide26Quick Parts
If you need to create sophisticated documents that include complex headers and footers, objects such as decorative text callouts, and fields for dates, file names, bar codes and the like, you'll appreciate the new Quick Parts feature.
To insert just about any object, field or style, click the Insert tab, then click Quick Parts and choose what you want to insert.
Choose "Document Property" for objects that relate to the entire document, such as Author, Company and Keywords.
Choose Field to insert a field such as the number of words or the page number, and choose Building Blocks Organizer to see every single Quick Part available.
Slide27Live Preview
If you often change formatting in your documents and text, you'll welcome the new Live Preview feature.Highlight the text or area of a document you want to change. Then, on the Ribbon, move your cursor over the format you want to apply. The text you highlighted will change so that you can see how it will look with the new formatting. Move the cursor away to revert to the original formatting, or move it over a different format to preview different formatting. When you find formatting you want to apply, click it.For example, if you are considering changing the font size of 10-point text, highlight the text. On the Home tab of the Ribbon, click the font size drop-down menu and hover your mouse over the text size you're considering changing the text to. You'll see the text in the new size. You can choose that text size by clicking it, preview other sizes or leave the text as is.
Slide28Blogging Support
Word 2007 recognizes that everyone and their pets blog these days, so it includes a set of tools for creating blog entries and then posting them to your blog. Open a document, click the Office Button and choose Publish > Blog. A screen appears, asking you to register information about your blog account. Choose "Register Now" to enter information, including where your blog is posted, along with your username and password, so that you'll be able to post entries from directly within Word. If you don't want to register and you want to first create a post, choose Register Later. At the top of your screen, you'll see an [Enter Post Title] field for filling in the title of your post. The Ribbon will also display a Blog Post group, with buttons for publishing your post, managing your blog accounts and performing similar blogging-related tasks.
Slide29Tips for Working With Word 2007
1. Add Commands to the Quick Access Toolbar
2. Use Keyboard Shortcuts
3. Turn Off the Ribbon
4. Use Macros
5. Find Your Old Friends
Slide30Add Commands to the Quick Access Toolbar
Probably the most helpful customization for Word 2007 is to add buttons the Quick Access toolbar. The simplest way to do this is by clicking the small Down arrow to the right of the Quick Access toolbar and selecting a new button to add. But this is quite limited, because there are only a small number of commands you can add in this way.
A better method is to click the Office Button, choose Word Options and then Customize. The screen below appears. Choose a command from the left-hand side of the screen that you want to add to the Quick Access toolbar and click Add. You can change the order of the buttons by highlighting a button on the right side of the screen and using the Up and Down arrows to move it.
Slide31Add Commands to the Quick Access Toolbar (con’t)
The list of commands you see on the left may seem somewhat limited at first. That's because Word is showing you only the most popular commands. There are plenty of others you can add. Click the drop-down menu under "Choose commands from" at the top of the screen, and you'll see other lists of commands -- All Commands, Home Tab and so on. Select any option, and there will be plenty of commands you can add. Finally, there's an even easier way to add a command. Right-click any object on the Ribbon and choose "Add to Quick Access Toolbar." You can add not only individual commands in this way, but also entire groups -- for example, the Font group.
Slide32Use Keyboard Shortcuts
If you're a fan of Word 2003's keyboard shortcuts, take heart -- the same ones work in 2007.You can also use a clever set of keyboard shortcuts for working with the RibbonPress the Alt key and a tiny letter or number icon appears on the menu for each tab -- for example, the letter H for the Home tab. (See the image below.) Now press that letter on your keyboard, and you'll display that tab or menu item. When the tab appears, there will be letters and numbers for most options on the tab as well.
Slide33Use Keyboard Shortcuts (con’t)
Slide34Turn Off the Ribbon
One can turn off the Ribbon. Doing this will get you back plenty of screen real estate, as you can see in the screenshot below.The Ribbon will still be available when you want it -- all you need to do is click on the appropriate menu (Home, Insert, Page Layout, etc.) and it appears. It then discreetly goes away when you are no longer using it. There are several ways to turn off the Ribbon: Click the Down arrow to the right of the Quick Access toolbar button and select Minimize the Ribbon. Press Ctrl-F1. (Press Ctrl-F1 to make it appear again.) Double-click the current tab above the Ribbon.
Slide35Use Macros
At first glance, macros -- ingenious shortcuts you can create for performing repetitive tasks -- seem to have been banished from Word 2007. But they're still there; display the Developer tab, and you'll find them in all their glory. In fact, the Developer toolbar puts the macro tools at easier reach than they were in previous versions of Word.
You'll find everything you want in the Code group on the Developer tab. Record a macro by clicking the Record Macro button, manage your macros by clicking the Macros button, and configure security for a macro by clicking the Macro Security button. (See Microsoft's
Online Office site
for more information about working with macros in Word 2007.)
Slide36Find Your Old Friends
In Word 2007, no features or functions are where they used to be. But it's easy to find them.
See the Word 2007 Cheat Sheet Quick Reference Charts on the next slide
You can also
download a complete spreadsheet
of the list from Microsoft
Slide37Word 2003 Word 2007
Slide38Word Chapter 1
Creating and Editing
a Word Document
Slide39Objectives
Start and quit WordDescribe the Word windowEnter text in a documentCheck spelling as you typeSave a document
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Slide40Objectives
Format text, paragraphs, and document elementsUndo and redo commands or actionsInsert a picture and format itPrint a documentChange document properties
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Slide41Objectives
Open a documentCorrect errors in a documentUse Word’s Help
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Slide42Plan Ahead
Choose the words for the textDetermine where to save the flyerIdentify how to format various elements of the textFind the appropriate graphical imageEstablish where to position and how to format the graphical imageDetermine whether the flyer needs a page border, and if so, its style and format
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Slide43Starting Word
Click the Start button on the Windows taskbar to display the Start menuPoint to All Programs on the Start menu to display the All Programs submenuPoint to Microsoft Office on the All Programs submenu to display the Microsoft Office submenuClick Microsoft Office Word 2007 to start Word and display a new blank document in the Word window
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Slide44Starting Word
If the Word window is not maximized, click the Maximize button next to the Close button on its title bar to maximize the window.If the Print Layout button is not selected, click it so that your screen layout matches
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Slide45Starting Word
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Slide46Typing Text
Type Learn to Ride as the headlinePress the ENTER key to move the insertion point to the beginning of the next line
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Slide47Typing Text
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Slide48Displaying Formatting Marks
If necessary, click Home on the Ribbon to display the Home tabIf it is not selected already, click the Show/Hide ¶ button on the Home tab to display formatting marks on the screen
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Slide49Displaying Formatting Marks
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Slide50Wordwrapping Text as You Type
Type High-quality Western and English riding lessons, focusing on safety and including instruction on horse care, saddling a horse, and other aspects of horsemanshipPress the ENTER key to position the insertion point on the next line in the document
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Slide51Wordwrapping Text as You Type
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Slide52Inserting a Blank Line
Press the ENTER key to insert a blank line in the document
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Slide53Inserting a Blank Line
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Slide54Checking Spelling and Grammar as You Type
Type Novice to advanced intrution and then press the SPACEBARRight-click the flagged word (intrution, in this case) to display a shortcut menu that includes a list of suggested spelling corrections for the flagged wordClick instruction on the shortcut menu to replace the misspelled word in the document (intrution) with the word, instruction
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Slide55Checking Spelling and Grammar as You Type
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Slide56Entering More Text
Press the END key to move the insertion point to the end of the current lineType for children and adults and then press the ENTER keyType Indoor and outdoor arenas and then press the ENTER keyType $40 per hour for private lessons; $25 for group lessons and then press the ENTER keyTo complete the text in the flyer, type Call Tri-Valley Stables at 555-2030 today!
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Slide57Entering More Text
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Slide58Saving a Document
With a USB flash drive connected to one of the computer’s USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog boxType Horseback Riding Lessons Flyer in the File name text box to change the file name. Do not press the ENTER key after typing the file nameClick the Save in box arrow to display a list of available drives and folders
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Slide59Saving a Document
Click UDISK 2.0 (E:) in the Save in list to select the USB flash drive, Drive E in this case, as the new save locationClick the Save button in the Save As dialog box to save the document on the USB flash drive with the file name, Horseback Riding Lessons Flyer
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Slide60Saving a Document
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Slide61Applying Styles
Press CTRL+HOME (that is, press and hold down the CTRL key, press the HOME key, and then release both keys) to position the insertion point at the top of the documentPoint to Heading 1 in the Styles gallery to display a live preview in the document of the Heading 1 styleClick Heading 1 in the Styles gallery to apply the Heading 1 style to the headlinePress CTRL+END (that is, press and hold down the CTRL key, press the END key, and then release both keys) to position the insertion point at the end of the document.Click Heading 2 in the Styles gallery to apply the Heading 2 style to the signature line
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Slide62Applying Styles
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Slide63Centering a Paragraph
Click somewhere in the paragraph to be centered (in this case, the headline) to position the insertion point in the paragraph to be formattedClick the Center button on the Home tab to center theheadline
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Slide64Centering a Paragraph
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Slide65Selecting a Line
Move the mouse pointer to the left of the line to be selected (in this case, the headline) until the mouse pointer changes to a right-pointing block arrowWhile the mouse pointer is a right-pointing block arrow, click the mouse to select the entire line to the right of the mouse pointer
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Slide66Selecting a Line
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Slide67Changing the Font Size of Selected Text
With the text selected, click the Font Size box arrow on the Home tab to display the Font Size galleryPoint to 48 in the Font Size gallery to display a live preview of the headline at 48 pointClick 48 in the Font Size gallery to increase the font size of the selected text to 48
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Slide68Changing the Font Size of Selected Text
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Slide69Changing the Font of Selected Text
With the text selected, click the Font box arrow on the Home tab to display the Font galleryScroll through the Font gallery, if necessary, and then point to Copperplate Gothic Bold (or a similar font) to display a live preview of the headline in Copperplate Gothic Bold fontClick Copperplate Gothic Bold (or a similar font) to change the font of the selected text to Copperplate Gothic Bold
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Slide70Changing the Font of Selected Text
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Slide71Selecting Multiple Paragraphs
Move the mouse pointer to the left of the first paragraph to be selected until the mouse pointer changes to a right pointing block arrowDrag downward to select all lines that will be formatted
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Slide72Selecting Multiple Paragraphs
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Slide73Changing the Font Size of Selected Text
With the text selected, click the Font Size box arrow on the Home tab to display the Font Size galleryClick 16 in the Font Size gallery to increase the font size of the selected text to 16
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Slide74Formatting a Line
Click somewhere in the paragraph to be centered (in this case, the signature line) to position the insertion point in the paragraph to be formattedClick the Center button on the Home tab to center the signature lineMove the mouse pointer to the left of the line to be selected (in this case, the signature line) until the mouse pointer changes to a right-pointing block arrow and then click to select the lineWith the signature line selected, click the Font Size box arrow on the Home tab and then click 18 in the Font Size gallery to increase the font size of the selected text to 18
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Slide75Formatting a Line
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Slide76Bulleting a List of Paragraphs
Move the mouse pointer to the left of the first paragraph to be selected until the mouse pointer changes to a right pointing block arrowDrag downward until all paragraphs (lines) that will be formatted with a bullet character are selectedClick the Bullets button on the Home tab to place a bullet character at the beginning of each selected paragraph
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Slide77Bulleting a List of Paragraphs
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Slide78Undoing and Redoing an Action
Click the Undo button on the Quick Access Toolbar to remove the bullets from the selected paragraphsClick the Redo button on the Quick Access Toolbar to place a bullet character at the beginning of each selected paragraph again
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Slide79Undoing and Redoing an Action
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Slide80Selecting a Group of Words
Position the mouse pointer immediately to the left of the first character of the text to be selected, in this case, the W in WesternDrag the mouse pointer through the last character of the text to be selected, in this case, the h in English
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Slide81Selecting a Group of Words
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Slide82Bolding Text
With the text selected, click the Bold button on the Home tab to format the selected text in bold
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Slide83Bolding Text
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Slide84Underlining a Word
Click somewhere in the word to be underlined (and, in this case)Click the Underline button on the Home tab to underline the word containing the insertion point
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Slide85Underlining a Word
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Slide86Italicizing Text
Point to the left of the line to be selected (in this case, the signature line) and click when the mouse pointer is a right-pointing block arrowClick the Italic button on the Home tab to italicize the selected textClick inside the selected text to remove the selection
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Slide87Italicizing Text
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Slide88Changing the Style Set
Click the Change Styles button on the Home tab to display the Change Styles menu Point to Style Set on the Change Styles menu to display the Style Set gallery Point to Modern in the Style Set gallery to display a live preview of the formats associated with the Modern style setClick Modern in the Style Set gallery to change the document style set to Modern
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Slide89Changing the Style Set
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Slide90Changing Theme Colors
Click the Change Styles button on the Home tab to display the Change Styles menuPoint to Colors on the Change Styles menu to display the Colors galleryPoint to Aspect in the Colors gallery to display a live preview of the Aspect color schemeClick Aspect in the Colors gallery to change the document theme colors to Aspect
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Slide91Changing Theme Colors
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Slide92Changing Theme Fonts
Click the Change Styles button on the Home tabPoint to Fonts on the Change Styles menu to display the Fonts galleryScroll through the Fonts gallery until Foundry is displayed and then point to Foundry to display alive preview of the Foundry font setClick Foundry in the Fonts gallery to change the document theme fonts to Foundry
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Slide93Changing Theme Fonts
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Slide94Inserting a Picture
To position the insertion point where you want the picture to be located, press CTRL+HOME and then press the DOWN ARROW key four timesClick the Center button on the Home tab to center the paragraph that will contain the pictureClick Insert on the Ribbon to display the Insert tab Click the Insert Picture from File button on the Insert tab to display the Insert Picture dialog box
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Slide95Inserting a Picture
With your USB flash drive connected to one of the computer’s USB ports, if necessary, click the Look in box arrow and then click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, in the Look in list as the device that contains the pictureClick Horse and Rider to select the file nameClick the Insert button in the dialog box to insert the picture at the location of the insertion point in the document
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Slide96Inserting a Picture
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Slide97Applying a Picture Style
Click the down scroll arrow on the vertical scroll bar as many times as necessary until the entire picture is displayed in the document windowClick the More button in the Picture Styles gallery, which shows more gallery optionsPoint to Metal Oval in the Picture Styles gallery to display a live preview of that style applied to the picture in the documentClick Metal Oval in the Picture Styles gallery to apply the selected style to the picture
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Slide98Applying a Picture Style
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Slide99Changing a Picture Border Color
Click the Picture Border button on the Format tab to display the Picture Border galleryPoint to Tan, Background 2 (third theme color from left in the first row) in the Picture Border gallery to display a live preview of that border color on the pictureClick Tan, Background 2 in the Picture Styles gallery to change the picture border color
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Slide100Changing a Picture Border Color
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Slide101Zoom In and Zoom Out the Document
Click the Zoom Out or Zoom In button as many times as necessary until the Zoom level button displays 50% on its face
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Slide102Zoom In and Zoom Out the Document
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Slide103Resizing a Graphic
With the graphic still selected, point to the upper-right corner sizing handle on the picture so that the mouse pointer shape changes to a two-headed arrowDrag the sizing handle diagonally outward until the crosshair mouse pointer is positioned approximatelyRelease the mouse button to resize the graphic Click outside the graphic to deselect
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Slide104Resizing a Graphic
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Slide105Adding a Page Border
Click Page Layout on the Ribbon to display the Page Layout tabClick the Page Borders button on the Page Layout tab to display the Borders and Shading dialog boxClick the Art box arrow to display the Art galleryClick the down scroll arrow in the Art gallery until the art border shows
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Slide106Adding a Page Border
Click the art border shown in Figure 1–68 to display a preview of the selection in the Preview area of the dialog boxClick the Color box arrow to display a Color galleryClick the right-most theme color (Tan, Accent 6) in the Color gallery to display a preview of the selection in the Preview areaClick the OK button to add the border to the page
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Slide107Adding a Page Border
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Slide108Changing Space Above and Below Paragraphs
Position the insertion point in the paragraph to be adjusted, in this case, the headlineClick the Spacing Before box down arrow on the Page Layout tab as many times as necessary until 0 pt is displayed in the Spacing Before text boxPosition the insertion point in the paragraph below the headlineClick the Spacing After box up arrow on the Page Layout tab as many times as necessary until 24 pt is displayed in the Spacing After text box. (If the text flows to two pages, resize the picture so that it is smaller.)
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Slide109Changing Space Above and Below Paragraphs
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Slide110Zooming in the Document
Click the Zoom In button as many times as necessary until the Zoom level button displays 100% on its face
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Slide111Changing Document Properties
Click the Office Button to display the Office Button menuPoint to Prepare on the Office Button menu to display the Prepare submenuClick Properties on the Prepare submenu to display the Document Information PanelClick the Author text box, if necessary, and then type your name as the Author property. If a name already is displayed in the Author text box, delete it before typing your name
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Slide112Changing Document Properties
Click the Subject text box, if necessary delete any existing text, and then type your course and section as the Subject propertyClick the Keywords text box, if necessary delete any existing text, and then type Tri-Valley Stables as the Keywords propertyClick the Close the Document Information Panel button so that the Document Information Panel no longer is displayed
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Slide113Changing Document Properties
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Slide114Saving an Existing Document with the Same File Name
Click the Save button on the Quick Access Toolbar to overwrite the previous Horseback Riding Lessons Flyer file on the USB flash drive
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Slide115Saving an Existing Document with the Same File Name
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Slide116Printing a Document
Click the Office Button to display the Office Button menuPoint to Print on the Office Button menu to display the Print submenu Click Quick Print on the Print submenu to print the documentWhen the printer stops, retrieve the hard copy of the Horseback Riding Lessons Flyer
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Slide117Printing a Document
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Slide118Quitting Word
Point to the Close button on the right side of the Word title barClick the Close button to quit Word
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Slide119Quitting Word
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Slide120Starting Word
Click the Start button on the Windows taskbar to display the Start menuPoint to All Programs on the Start menu to display the All Programs submenu and then point to Microsoft Office on the All Programs submenu to display the Microsoft Office submenuClick Microsoft Office Word 2007 on the Microsoft Office submenu to start Word and display a new blank document in the Word windowIf the Word window is not maximized, click the Maximize button on its title bar to maximize the window
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Slide121Opening a Document from Word
With your USB flash drive connected to one of the computer’s USB ports, click the Office Button to display the Office Button menuClick Open on the Office Button menu to display the Open dialog boxIf necessary, click the Look in box arrow and then click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, in the Look in list as the new open locationClick Horseback Riding Lessons Flyer to select the file nameClick the Open button to open the selected file and display the Horseback Riding Lessons Flyer document in the Word window
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Slide122Opening a Document from Word
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Slide123Inserting Text in an Existing Document
Scroll through the document and then click to the left of the location of text to be inserted (in this case, the a in aspects) to position the insertion point where text should be insertedType various and then press the SPACEBAR to insert the word, various, to the left of the insertion point
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Slide124Inserting Text in an Existing Document
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Slide125Selecting a Word and Delete It
Position the mouse pointer somewhere in the word to be selected (in this case, various)Double-click the word to select itWith the text selected, press the DELETE key to delete the selected Text
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Slide126Selecting a Word and Delete It
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Slide127Searching for Word Help
Click the Microsoft Office Word Help button near the upper-right corner of the Word window to open the Word Help windowType select text in the ‘Type words to search for’ text box at the top of the Word Help windowPress the ENTER key to display the search resultsClick the Maximize button on the Word Help window title bar to maximize the Help window
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Slide128Searching for Word Help
Click the Select text link to display information about selecting textClick the Close button on the Word Help window title bar to close the Word Help window and redisplay the Word window
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Slide129Searching for Word Help
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Slide130Quitting Word
Click the Close button on the right side of the title bar to quit WordIf necessary, click the No button in the Microsoft Office Word dialog box so that any changes you have made are not saved
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Slide131Summary
Start and quit WordDescribe the Word windowEnter text in a documentCheck spelling as you typeSave a document
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Slide132Summary
Format text, paragraphs, and document elementsUndo and redo commands or actionsInsert a picture and format itPrint a documentChange document properties
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Slide133Summary
Open a documentCorrect errors in a documentUse Word’s Help
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Slide134134
Homework # 2
See Appendix on spelling
Do
project “in the lab #2” on page WD
69 - 70
Slide135AppendixSpelling and Word Use
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Slide136A
spell checker can catch glaring errors, but a computer can’t pick up on all careless mistakes, especially if the word could be correct in a different contextThe English language is full of homonyms, or words that have different meanings but sound and look similar, which makes it easy to confuse proper usageFor instance, verbally, you might not even notice the difference between “your” and “you’re”But in print, the error can lead the reader to perceive you as less intelligent than you areFor this reason, it's important to spell check and proofread your documents
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Slide137apostrophes
Its versus It’sConfusing “its” and “it’s” is one of the most common error in the English languageThat one minuscule apostrophe (or lack thereof) drastically changes the meaning of the entire sentence“It’s” is a contraction of “it is,” whereas “its” refers to possessionAlso, watch out for “your” versus “you’re”
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Slide138Sales versus Sails
Can you imagine writing on your resume that you “increased sails by 20 percent”?!Unless you’re applying to a job for a sail boat manufacturer, this careless mistake will probably get your resume sailing right into the recycling bin
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Slide139Affect versus Effect
There is a lot of confusion around this one but here’s the rule:“Affect” is a verb and “effect” is a nounIt’s as simple as that
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Slide140Would Have NOT Would of
The subtlety in pronunciation leads to the rampant misuse of this phraseHowever “would of” is never correct and may make you appear as if you are not well-read
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Slide141Through versus Threw
“He threw the ball through the window” “Threw” is a verb and “through” is a prepositionAnd speaking of “through,” be careful to make sure you don’t actually mean “thorough” or vice versaThe slight variation in spelling will not be picked up by a computer, but writing “I am through” when you mean “I am thorough” is quite ironic, don’t you think?
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Slide142Then versus Than
Six is more than fiveafter five then comes six“Than” refers to a comparisonWhile “then” refers to a subsequent event
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Slide143Supposed To NOT Suppose To
“Suppose” is a verb, meaning to think or to ponderThe correct way to express a duty is to write, “I was supposed to…”
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Slide144Wonder versus Wander
You can wander around while you wonder why “wander” and “wonder” have such different meanings, yet sound oh so similar
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Slide145Their versus There versus They’re
OK, once and for all:“their” is possessive“there” refers to distance“they’re” is a contraction of “they are”
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Slide146Farther versus Further
While both words refer to distance, grammarians distinguish “farther” as physical distance and “further” as metaphorical distanceYou can dive further into a project, for instance, or you can dive farther into the ocean
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Slide147Word Chapter 1 Complete