Organizers Workshop 2016 Refreshment Stations Setup of refreshment stations Successful feed stations are judged on the following criteria Quantity stock layout manpower atmosphere and the efficiency of the clean up afterwards ID: 582935
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Slide1
WPA Race Organizer's Workshop – 2016 Refreshment StationsSlide2
Set-up of refreshment stations
Successful feed stations are judged on the following criteria: Quantity, stock, layout, manpower, atmosphere and the efficiency of the clean up afterwards.
It
is essential that feed stations have adequate manpower.
Make sure every water point has a captain or a dedicated person in charge. This person must be briefed before the race on the layout and set-up of the water point to make sure everything is in place on race day.He or she must have a cell phone with the contact number of the emergency medical personnel (race doctor) on duty in case a runner falls ill or gets injured.For the purposes of good hygiene all those handing out water sachets can wear surgical gloves. It comes in packs of 100 and is quite inexpensive. How to create a Festive Atmosphere? All about the experience, e.g. Music, Pom Pom girls etc. Ensure that your are not disturbing residents.It is a good idea to get a company or corporate to take ownership of a water point. They usually go all out to create a vibe to make the water station entertaining which adds to the atmosphere of the race.Slide3
Make sure there is adequate stock - there needs to be a feed station at least every 3 km.Make sure there is more than enough water. Rather have too much than too little
.Make sure the station is well laid out: There must be enough tables (at least three) and containers to hold the water sachets.Boxes must be appropriately spaced and signs must be clearly visible.
Boxes or black bags must be made available to collect litter during the race and as soon as possible after the race.
Clean up as soon as possible after the race
.Slide4
Layout of a refreshment stationSlide5
Role of Coke
Coke is sponsored for free for all WPA races at the finish.Coke supplied at the finish is not paid for by runners entries, but is a free service.In return for the services offered Coke requests
logo placement on race
advertising on
Web, Social media, posters, flyers, etc.Runners are allowed 1 – 2 cups of Coke or Coke Zero – Not more ( this is an unwritten policy)If it is a windy day, cups will be pre-filled (halfway) in order to anchor and not blow away. If Coke is required on the route, it must be purchased and paid for.Route stock to be bought – Cost of 1,5 Cokes are R 108.70 per case of 12, 2L Coke Zero - R 90 per case of 6, cups R 40 per sleeve of 100. Logistical support (Ice and ice bins) can be arranged if running club has a special events account.Running Clubs must open a Special Events account with Coca-Cola Peninsula Beverages. The Special Events Team will contact race organisers one week before if not contacted by race organiser beforehand
.
Slide6
Contact details for Coke
Peninsula Beverages Tel: 021 936 5500Special Events manager:
Herman
Nieuwoudt
Cell: 071 851 5292Marketing Assets Manager: Matthew Jewell Cell: 083 233 9988Slide7
Water Quantities
The
water sachets come in bags of 125 sachets @ 100ml each
sachet.The requirements for water sachets for a race are between 2 – 3 sachets per person per water point, depending of the weather on the day.Price for water: R180 per 1000 sachets (Vat incl.)
Price for Energy Sachets: R350
per
1000 sachets (Vat
i
ncl.)
An
order can be placed up
to
three
days in advance
.
(I
would suggest you do this long before then)
Contact person: Priscilla
Unit 7 Riverside Estate, 62
Carlisle Street
Paarden Eiland 7420
Tel
: (021)
511 6976/
(
021) 511-6868
Cell: 0732614030
Email: K3@itravelto.co.zaSlide8
Run Clean CampaignThis is a free service offered to
all WPA racesSlide9
How to sign up? It’s a very simple process
Visit
the WPA Modern Athlete #
runclean
Facebook pagehttps://www.facebook.com/runclean/?fref=tsClick on Sign UpSlide10
Race organisers must fill in all the necessary details and submit their requests at least one month before their race.
They must make sure everything is filled in accuratelySlide11
How many bins should be ordered?
At least 10 bins per water point1 bin placed 20m apart with the
last
bin
at least 200m from the water point.2 bins next to every km board.20 bins at the finish in strategic areas.The bins all have plastic liners that ensures the cardboard does not get wet.The bins need to be secured with something heavy inside so that they don’t blow away on a windy day.Bins must be placed in a position where they are accessible to runners.Slide12
Contact person for Run Clean campaign:
Aurelia MasimoCell number: 082 326 4893Email:
aurelia@modernathlete.co.za