Ask CPC: Assignments - PowerPoint Presentation

Slide1

Ask CPC: Assignments

NOAA Corps How To: Assignments

By

LCDR Nathan H. HancockSlide2

ReferencesNCD Chapter 5

NCD Chapter 10

Leadership Development FrameworkHow To: Assignments

Ask CPC: Assignments

The Assignment ProcessSlide3

Ask CPC: Assignments

The Assignment Process

Who is involved in this multi-echelon process?Individual OfficerChains of Command

Liaisons for each of the Line Offices

Commanding Officers for the Operations Centers

CPC

Director, NOAA Corps (Director)

When are you considered?

Primary look at < 18 months remaining in current assignment

At any time based on service needsSlide4

Primary Goals of the Assignment ProcessMeet the needs of the service (priority to the fleet)Develop officers in accordance with Leadership Development Framework

Consider preferences to ensure the right officer in the right billet

Additional GoalsAccurately project personnel needs, training schedules, and resource requirementsProvide the officer with planning horizon for coming PCS

Ask CPC: Assignments

The Assignment ProcessSlide5

What is the Assignment Coordinator’s Role?Conduct strategic planning to provide accurate list of candidates for coming assignmentsAdvise Liaisons of impacts associated with each option

Provide advice to officers and facilitate communications at all levels of the assignment process

Manage the billet list within the constraints of authorized numberAuthorized 321 Active BilletsServe as Secretary of the Officer Assignment BoardBrief the Director, NOAA Corps on recommended assignments

Ask CPC: Assignments

The Assignment ProcessSlide6

Individual responsibility for a coming assignment?Be proactive and look for assignments that will develop and challenge you

Update your preferences annually (or as often as you want) be specific

Update your Billet Description annually to help others interested in your current billetSeek advice from Officer Career Management and AssignmentsTalk to the incumbent and the chain of command in the billets you are interested inAs you approach the 18 month mark let the Liaisons and Assignments know what billets you are interested in

Ask CPC: Assignments

The Assignment ProcessSlide7

What are the steps in the Assignment Process?For Lieutenants and belowAssignment Coordinator works between the Liaisons and Center Commands to find the best candidates to present to the Director for approval/disapproval

For Lieutenant Commander and Commander

Assignment Coordinator provides the OAB with a list of candidates against each available billetOAB timing to coincide with personnel boardsSpecial boards for Command and Executive Officer with a working group leading up to the OAB (CAWG)Captain assignments are executive decision above the OAB

Ask CPC: Assignments

The Assignment ProcessSlide8

Officer Assignment BoardsComposed of Center CO’s and Line Office Liaisons as voting membersAssignment Coordinator is a non-voting member

Liaisons/CO’s submit assignment requests to generate a monthly agenda

Assignments determines candidates and presents them along with impactsThe board considers the candidates and conducts a voteSimple majority is all that is required for a recommendationThe board has discretion to postpone a decision to look for additional optionsOnce all agenda items have been discussed and the board is concluded, Assignments publishes the minutes of the board and prepares the recommendations for the Director

Ask CPC: Assignments

The Assignment ProcessSlide9

What happens once the Director Approves the Assignment Recommendation?Forthcoming letters are sent to each of the officers notifying them of their coming assignment via email

Officers should begin coordinating between current and gaining unit chains of command for detach/report dates and any special instructions associated with the coming move

If the report date changes significantly notify Assignments through your chain of command so the dates can be adjustedSubmit your NOAA Form 56-26 Travel Request form (attached to Forthcoming notice) to Officer Personnel Management Division to initiate the PCS orders process

Ask CPC: Assignments

The Assignment ProcessSlide10

Billet and Billet Description ReviewNOAA Corps is limited to 321 authorized billets between Fixed Shore, Mobile, Sea, and Aviation for all grades

26-Captain, 45-Commander, 61-Lieutenant Commander, 74-Lieutenant, 58-Lieutenant Junior Grade, 58-Ensign

Billets and billet descriptions need to be reviewed annually to determine priority of backfill and reflect the duties and responsibilities associated with each of the billetsSubmit an updated billet description if your billet’s duties and responsibilities are realigned or adjusted beyond the scope currently documentedTransition to the new NOAA Form 56-28a Billet Description to provide more detailed information regarding the billetCPC is currently in the process of reviewing all billet descriptions and posting them on the CPC website in the new billet description format

Ask CPC: Assignments

The Assignment ProcessSlide11

Ask CPC: Assignments

Checklist

Update assignment preferences annuallyContact OCMD for career and assignment counseling18 months from your scheduled rotation contact the Assignment Coordinator to discuss options

Coordinate with Chain of Command and Liaisons regarding prospective billets you are interested in

Submit your Travel Request 120 days prior to your planned detachment date

Coordinate PCS through OPMDSlide12

Officer Career Management DivisionCareer Counseling and Assignment Advice

CDR Jon Swallow, Chief OCMD

Jon.Swallow@noaa.govAssignment recommendation and coordinationLCDR Nathan Hancock, Assignment CoordinatorAssignmentbranch.CPC@nooa.gov

Officer Personnel Management Division

Processing Permanent Change of Station Orders

Tracey M. Peterson, Human Resources Specialist

Tracey.M.Peterson@noaa.gov

Ask CPC: Assignments

Key Points of ContactSlide13

Questions?

Ask CPC: AssignmentsSlide14

Role of the Chain of CommandFirst line of assignment advice and guidanceServes as the principle source of information dissemination

Communicates special circumstances with the billets under their purview

Role of the Liaisons and Center CO’sCritical link in the officers’ chain of command within each of the assignmentsManage billets and assignments in accordance with priorities within each of the Line Offices/Commands they representServe as voting members of the OAB and recommend assignments

Ask CPC: Assignments

Supporting SlidesSlide15

Role of CPCReports to the Director on personnel matters concerning the NOAA Corps at all levels of command and in every line office

Coordinates between the lines and commands to implement priorities as established by the Director

Role of the DirectorResponsible for all NOAA Corps Officers and every billet to which they are assignedReviews and approves/disapproves all NOAA Corps BilletsIs the approval authority on recommended assignments

Ask CPC: Assignments

Supporting SlidesSlide16

When and how you are considered for an assignmentThe standard planning window is 18 months from reassignmentAssignment options are refined at 12 months

If there is a short notice need everyone is looked at regardless of timing; billet preferences play a key role in this process

Options are presented to the Lines and Commands where the list is vetted against impacts; once viable options are identified the Liaisons inform them of their consideration for a certain billetWhat is the Command Advisory Working Group (CAWG)The CAWG is a working group composed of the programs who have a habitual relationship with the vessels and the Center CO’sThe purpose of the CAWG is to present long range planning alternatives to the OAB in order to bridge the Bubble now at the XO and CO levels within the fleet

Ask CPC: Assignments

Supporting Slides