David Durant Joyner Library East Carolina University February 26 2014 What Well Cover ASERL CFDP Overview COE Responsibilities Tips for Choosing a COE Subject Implementation Steps Promoting and Marketing your COE Collection ID: 204776
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Choosing your Center of Excellence Collection: Tips from a Selective Depository
David DurantJoyner Library, East Carolina UniversityFebruary 26, 2014Slide2
What We’ll Cover
ASERL CFDP Overview
COE Responsibilities
Tips for Choosing a COE Subject
Implementation Steps Promoting and Marketing your COE CollectionSlide3
ASERL Collaborative Federal Documents Program (CFDP)
Initiated in 2007Cooperative preservation of print FDLP publicationsIndividual depositories serve as Center of Excellence
T
wo complete, distributed collections in ASERL of everything published via the FDLPSlide4
Center of Excellence (COE) Responsibilities
Build a comprehensive collection for a particular agency or on a particular subjectFill any gaps in COE collection
Collection must be fully cataloged
Public service and ILL responsibilities
Resource for the entire regionSlide5
Why Become a COE?
Help preserve print legacy of FDLP
Enhance role within ASERL
Build ties to other depository libraries in the region and foster greater local and regional cooperationSlide6
Why Become a COE (2)?
Increase awareness and visibility of federal documents (enhance value of legacy print collection)
Streamlined, more rapid
and efficient Needs
& Offers processSlide7
Joyner Library as a COE
Committed to serve as a COE in January 2011
Cold War & Internal
Security (
CWIS) CollectionSlide8
Tips for Choosing a COE Topic
Relates to research and curricular needs of your users
Ties in to other collections in your library
Something you already have substantial holdings in
Anticipated size/growth of COE CollectionSlide9
Tips for Choosing a COE Topic (2)
Available resources (staff, time, money, etc.)
Subject expertise on staff
Connects to your broader region/communitySlide10
Tips for Choosing a COE Topic (3)
Choose within your means: an agency/subject that is manageable in scope and scale for your institutionSlide11
Why CWIS?
Great historic importanceTied to other library collections
Relatively small collection
Already had sizable
holdings/catalogedRetrospective (no new growth/item selection)Slide12
Implementation Steps
Create title lists of in-scope publications
Monthly Catalog of US Government
Publications (1895-1976)
GPO Catalog (1976-present)Guide to U.S. Government PublicationsBeware of agency name changes/SuDoc changesInventory current COE HoldingsPerform collection gap analysisSlide13
Implementation Steps (2)
Check Item Lister/Adjust selection profile
Register for ASERL Disposition Database
Monitor other N&O resources
Arrange cataloging and preservationArrange shelf spaceSlide14
Implementation Steps (3)
Determine circulation/access policies
Familiarize yourself with agency/subject history
Educate your colleagues about the collection
Promotion/rolloutSlide15
Promoting and Marketing your COE Collection
Posters, fliers, bookmarksPress releases/newsletter articles
Web resources (blogs, LibGuides, etc.)/social media
Limited digitizationSlide16
Promoting and Marketing your COE Collection (2)
Outreach to agenciesSpeakers/workshops
Official rollout event Slide17
Promoting and Marketing your COE Collection (3)
Work with your PR/Development personnel as closely as possibleUse as an opportunity to show the history inside the coversSlide18
Promoting and Marketing your COE Collection: Ex.
CWIS LibGuide: http://
libguides.ecu.edu/cwis
CWIS Blog: http://blog.ecu.edu/sites/cwis/ Slide19
Outreach to agencies
Speakers/workshopsOfficial rollout event Slide20
Final Thoughts
Think of a COE collection as an opportunity, not a burdenShow the relevance and value of legacy document collectionsSlide21
Additional Information
Additional resources can be found on the ASERL CFDP website: http://www.aserl.org/programs/gov-doc
/
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Contact info:
David DurantJoyner Library
East Carolina University
Greenville, NC 27858
Ph. (252) 328-2258E-mail: durantd@ecu.edu