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Choosing your Center of Excellence Collection: Tips from a Choosing your Center of Excellence Collection: Tips from a

Choosing your Center of Excellence Collection: Tips from a - PowerPoint Presentation

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Choosing your Center of Excellence Collection: Tips from a - PPT Presentation

David Durant Joyner Library East Carolina University February 26 2014 What Well Cover ASERL CFDP Overview COE Responsibilities Tips for Choosing a COE Subject Implementation Steps Promoting and Marketing your COE Collection ID: 204776

collection coe cwis aserl coe collection aserl cwis choosing marketing promoting tips steps agency region topic legacy collections amp

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Slide1

Choosing your Center of Excellence Collection: Tips from a Selective Depository

David DurantJoyner Library, East Carolina UniversityFebruary 26, 2014Slide2

What We’ll Cover

ASERL CFDP Overview

COE Responsibilities

Tips for Choosing a COE Subject

Implementation Steps Promoting and Marketing your COE CollectionSlide3

ASERL Collaborative Federal Documents Program (CFDP)

Initiated in 2007Cooperative preservation of print FDLP publicationsIndividual depositories serve as Center of Excellence

T

wo complete, distributed collections in ASERL of everything published via the FDLPSlide4

Center of Excellence (COE) Responsibilities

Build a comprehensive collection for a particular agency or on a particular subjectFill any gaps in COE collection

Collection must be fully cataloged

Public service and ILL responsibilities

Resource for the entire regionSlide5

Why Become a COE?

Help preserve print legacy of FDLP

Enhance role within ASERL

Build ties to other depository libraries in the region and foster greater local and regional cooperationSlide6

Why Become a COE (2)?

Increase awareness and visibility of federal documents (enhance value of legacy print collection)

Streamlined, more rapid

and efficient Needs

& Offers processSlide7

Joyner Library as a COE

Committed to serve as a COE in January 2011

Cold War & Internal

Security (

CWIS) CollectionSlide8

Tips for Choosing a COE Topic

Relates to research and curricular needs of your users

Ties in to other collections in your library

Something you already have substantial holdings in

Anticipated size/growth of COE CollectionSlide9

Tips for Choosing a COE Topic (2)

Available resources (staff, time, money, etc.)

Subject expertise on staff

Connects to your broader region/communitySlide10

Tips for Choosing a COE Topic (3)

Choose within your means: an agency/subject that is manageable in scope and scale for your institutionSlide11

Why CWIS?

Great historic importanceTied to other library collections

Relatively small collection

Already had sizable

holdings/catalogedRetrospective (no new growth/item selection)Slide12

Implementation Steps

Create title lists of in-scope publications

Monthly Catalog of US Government

Publications (1895-1976)

GPO Catalog (1976-present)Guide to U.S. Government PublicationsBeware of agency name changes/SuDoc changesInventory current COE HoldingsPerform collection gap analysisSlide13

Implementation Steps (2)

Check Item Lister/Adjust selection profile

Register for ASERL Disposition Database

Monitor other N&O resources

Arrange cataloging and preservationArrange shelf spaceSlide14

Implementation Steps (3)

Determine circulation/access policies

Familiarize yourself with agency/subject history

Educate your colleagues about the collection

Promotion/rolloutSlide15

Promoting and Marketing your COE Collection

Posters, fliers, bookmarksPress releases/newsletter articles

Web resources (blogs, LibGuides, etc.)/social media

Limited digitizationSlide16

Promoting and Marketing your COE Collection (2)

Outreach to agenciesSpeakers/workshops

Official rollout event Slide17

Promoting and Marketing your COE Collection (3)

Work with your PR/Development personnel as closely as possibleUse as an opportunity to show the history inside the coversSlide18

Promoting and Marketing your COE Collection: Ex.

CWIS LibGuide: http://

libguides.ecu.edu/cwis

CWIS Blog: http://blog.ecu.edu/sites/cwis/ Slide19

Outreach to agencies

Speakers/workshopsOfficial rollout event Slide20

Final Thoughts

Think of a COE collection as an opportunity, not a burdenShow the relevance and value of legacy document collectionsSlide21

Additional Information

Additional resources can be found on the ASERL CFDP website: http://www.aserl.org/programs/gov-doc

/

Slide22

Contact info:

David DurantJoyner Library

East Carolina University

Greenville, NC 27858

Ph. (252) 328-2258E-mail: durantd@ecu.edu