with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUM Workshop for Clustering discussion Monday 12 th January 2015 Welshpool Town Hall POWYS COUNTY COUNCIL with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUM ID: 229608
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POWYS COUNTY COUNCIL with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUM
Workshop for ‘Clustering’ discussionMonday 12th January 2015Welshpool Town HallSlide2
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMJohn Evans Powys County CouncilSlide3
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMHOUSEKEEPINGTOILETSEMERGENCY EXIT
REFRESHMENTSSlide4
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMDavid Powell Powys County CouncilSlide5
Community Delivery Workshop
Welshpool
12 January 2015
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of WalesSlide6
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Today’s Event
The current financial challenge
The Council’s response to the new reality facing local services
Community Delivery – the response to the new reality
The approach being taken in
Welshpool
, case studies and what ‘clustering’ means
The risks and opportunities of the new approach to service provisionSlide7
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Setting the Scene – the General Budget Outlook and why it matters
The Autumn Statement confirms there will continue to be significant reductions in local government funding
It looks like this will be for the rest of the decade
For 2015/16 our total funding from Welsh Government is £174.316m this has reduced by £8,079m (4.3%). Powys received the second lowest settlement in Wales with the Welsh average being 3.4%
Powys was one of 3 Authorities to benefit from a funding safety net. Ours is £1.7m (the highest in Wales)Slide8
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Setting the Scene - The Medium Term Financial Position
(2016/17 & 2017/18)
2016/17
Further reduction in Funding estimated at 4% (£6.8m)
Increasing Pressure on Services estimated at £5.3m
Council Tax Increase estimated at 3.25%
Savings/Efficiencies required £10.07m
2017/18
Further reduction in Funding estimated at 2.5% £4.2m
Increasing Pressure on Services estimated at £6.4m
Council Tax Increase estimated at 3.25%
Savings/Efficiencies required £8.4mSlide9
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Our Response - Powys 2020
New vision “Strong
Communities in the Green Heart of Wales”
Sustaining our communities for the future by designing and delivering services with the community
A strong community may well be responsible for many of the services within its locality and have developed local supply chains in partnership with local businessesSlide10
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Our Response - Guiding Principles
Valued
Services
Supporting the
vulnerable
Local
Delivery
Personal
Responsibility
Value for
Money
Improving ProductivitySlide11
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Our Response - Priorities to deliver Powys 2020
“
Remodelling council services to respond to reduced funding
Supporting people in the community to live fulfilled lives
Developing the economy
Improving learner outcomes for all, minimising disadvantageSlide12
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Our Response - Priorities to deliver Powys 2020
“
Identifying the true cost of services
Allocating resources to make it happen
Continuing the dialogue with the community
“to succeed we must make a fundamental shift in how we view, plan and deliver services with the community”Slide13
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Community Delivery – the background
“
Many local services under threat”
National problem – the response has across the UK sees many new and innovative ways of delivering services from which we can learn
Town and community councils a good place to start
Must talk to other community groups and the third sectorSlide14
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Community Delivery – the response
“
Many local services under threat”
The Council must make budget reductions and unless we work with communities to help develop a new model some services will cease
It means all councils will have to change their approach to service delivery
This is not yet ‘set in stone’ and there is a chance for community councils to influence the approach
Dialogue between councils about lead responsibility is needed
Clustering is a suitable way forward with some services delivered by a lead council but Powys has no legal ability to force community councils take this approach. However we see clear advantages in dealing with single points of contact Slide15
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Community Delivery – the response
The Council will not look to transfer services where it has a duty to deliver
The pending transfer of assets (public toilets) will continue in
the
current financial year in order to make savings. Learning from these will inform the Community Delivery project
We have identified approximately £7.75m of expenditure for those areas where we see an opportunity for community delivery
Town and Community Councils have set 2015/16 precepts so this is a project that would start to be delivered in 2016/17Slide16
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Community Delivery – key issues
The Council has allocated Management Team members as Strategic leads to key towns. This is a ‘pilot’ approach.
The following considerations are required
Statutory Requirements. Some services have statutory and legal responsibilities that are the responsibility of the Council. We will need to ensure accountability remains in place even if a service is delivered by others
Funding. The approach is in part driven by financial pressure. The Council must make significant savings and we are targeting a 50% reduction in cost of transferred services. We will need to enter into discussions about financing. As conversations develop in communities we will need to ensure equitable treatment across Powys Slide17
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Community Delivery – key issues (cont)
Pace of Change
Giving sufficient notice of change
Consideration of what to deliver locally will need a strong information base
Resources (financial and non-financial) to complete the work
Legislative requirements e.g. Insurance, safeguarding issues health and safety
Avoiding uncoordinated approaches
The appetite from communities may not match capacity or capability to deliver and this can be mitigated via clustering
Community Councils will need to reflect on their plans for future funding and levels of council taxSlide18
Cymunedau cryf yng nghalon werdd Cymru
Strong communities in the green heart of Wales
Questions?Slide19
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMFrom a Town and Community Council perspectiveSlide20
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMWhat is a ‘cluster’Cluster areas
No cast in stone
127 Councils is not
possible to work with
Go for what you see
i
s best for youSlide21
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMClustering and what it does not mean
A takeover by one council of any others
Removal of any independence of any council
Any council has to do anything
Anything to do with the Williams ReportSlide22
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMClustering and what it means A method of working together to safeguard services
Services could
be delivered
in clusters by a lead Council serving smaller Councils
(PCC preference)Slide23
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMClustering and what it means
Choices when the time comes
Loose service or accept reduced service
Choose to have service delivered by a lead Council
Go it alone
However!!!
Funding
and what money
–
what is
going to be available with devolved services
Service level delivery agreements.Slide24
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMWhat is going to affect me?
Audit of services
The list so far
The hard facts……
Less services and keep your Council tax low
Keep services and your Council tax will go upSlide25
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMTHE LIST…..
Toilets
Recreation grounds
Playgrounds
Tourist Information
Street scene
Library Services
Community Transport
Local bus services
Markets
Youth Service
Flower beds & open spaces
Day Centre
Meals on Wheels
Bridleways and footpaths
Verges
Litter bins
Cemetery
AllotmentsSlide26
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMHow it would work in any Welshpool cluster
Who can be part of that cluster
Consultation and working together
Services for Welshpool first
Services you may not have now
Legal implications of service delivery
Be fair to both sidesSlide27
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMSERVICE DELIVERY – THE RISKS AND ISSUES
FUNDING
EXPENDITURE
BEST METHOD OF DELIVERY
RESERVES
PAYMENTS AND RECEIPTS
EMERGENCY
SINKING FUNDS
MANAGEMENT
STAFFING
SUSTAINABILITY
BUILDINGS
VAT
EXIT STRATEGY
Council decision making & procedureSlide28
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMAN EXAMPLE OF A SERVICE TAKEOVER FROM POWYS COUNTY COUNCIL
COST OF RUNNING A PUBLIC TOILET
Income £10,000
Costs
Rates £0.00
Electric £2,000.00
Water £1,750.00
Dry stores £1,500.00
Hand dryers £400.00
San bins £600.00
Repairs £2,000.00
Insurances £350.00
Staffing £7,500.00
Sinking Fund £4,000.00
Total costs £20,100.00
Net cost
(£10,100.00)
Per household £2.50Future price per household £6.50Slide29
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMTHINGS TO CONSIDER – PUBLIC TOILETS
FUNDING
EXPENDITURE
EMERGENCY
SINKING FUNDS
STAFFINGSlide30
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMWHERE DOES WELSHPOOL TOWN COUNCIL FIT IN ALL THIS
LEAD COUNCIL
JOINING A WELSHPOOL CLUSTER
SERVICES FOR WELSHPOOL FIRST
CONSULTATION
WORKING TOGETHER
OFFER OF SERVICES
EXPERIENCE, NEGOTIATION & PARTNERSHIP WORKINGSlide31
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMCHOICES
WHO TO CLUSTER WITH
RISKS OF NOT CLUSTERING NOW
EXPERIENCE
RISKS
SUSTAINABILITY
SERVICES V NO SERVICES
LETTER FROM FORUM AND PCCSlide32
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMAND FINALLY
CAN I CHANGE MY MIND LATER?
WOULD IT BE BEST TO WAIT AND SEE?
WHAT IS THE PCC PREFERRED OPTION?
IT IS EVOLVING – BE PART OF ITSlide33
POWYS COUNTY COUNCIL
with the NORTH MONTGOMERYSHIRE LOCAL COUNCIL FORUMROUND UP AND DISCUSSION
JOHN EVANS