Introduction to the ELM Campus Administrator role - PowerPoint Presentation

Slide1

Introduction to the ELM Campus Administrator roleSlide2

Agenda

Intro to ELM

Logging into Administrative Portal

(see handout)Adding Room information Demo of adding a room(see handout)Adding Instructors Demo of adding an instructor(see handout)Sandbox demonstration of adding a Course/Class (Item/Activity)Questions

2Slide3

Intro to ELM - Key Terms

ELM – Enterprise Learning Management

Production – the ‘live’ ELM system

Sandbox – the ‘practice’ ELM systemLMS – Learning Management SystemLearner ID – an ELM number assigned to every state employeeNot the same as the state employee ID (Empl ID or SEMA4 ID)SEMA4 – the state payroll systemFacility – the institution (college campus) Room – the physical location of trainingClassrooms, Computer labs, WebEx (virtual classroom)

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Introduction to ELM

Available to all State of MN employees

Individual Learner ID

Assigned to a Learning Environment MnSCU Learning Environment = All MnSCU employeesMMB’s ELD courses = All State employeesELM Learner webinarELM Instructor webinarELM Manager webinarELD offers many trainings – most cost $$Advise MnSCU employees to search for MnSCU or other keywords to narrow their search results

ELM – Enterprise Learning Management systemSlide5

ELM Administrator Access

Self Service Portal

–

All State Employees have accesshttps://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUESTEmployee Learners

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ELM Administrator Access

Administrator Portal – security access required

https://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUEST

ELM Campus Administrators & Training CoordinatorsManagers & InstructorsPreparing for ELM – MnSCU Quick Reference GuidePages

2-3

6

1. Navigate

to the

State of MN Self Service site

2. Enter

your

State ID#

and

Password

and click

Sign InSlide7

Administrative Portal

3. Choose: Learning Management Access

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Administrative Portal

Navigating

ELM: Production vs. Sandbox

8

4. Navigate

to the

Learning Management-Production

folder

*Choose

Learning Management-Sandbox

if you wish to

practice

procedures before entering active information into Learning Management-ProductionSlide9

Administrative Portal

Navigating ELM: Production vs. Sandbox

Production:

Blue

background

‘Live’ area

(refreshes every night)

Stay in ‘Enterprise Learning Management’ folder

Careful not to change Statewide Settings.

Do

not

use Folder ‘Set Up ELM

’

Sandbox:

Green

background

‘Practice’ area

Wiped clean the first Sunday of every month

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Administrative Portal

5. Choose

Enterprise Learning

10

Do not select

Set Up ELM

!! This will change settings for the entire State of MN!Slide11

Administrative Portal

Admin Portal

Login

Demonstration11Slide12

Entering

Room

I

nformation Preparing for ELM – MnSCU Quick Reference GuidePages 4-8Facilities InformationPreparationMake a list of rooms, the seating capacity, and equipment available (ex: computers, projectors) before entering the ELM Administrative PortalSpreadsheet template available

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Entering

Room

I

nformation 1. Navigate to Enterprise Learning folder and choose Learning Resources13Slide14

Entering

Room

I

nformation 2. Choose Facilities14Slide15

Entering

Room Information

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3. Search for your building*After clicking Search, a full list of MnSCU buildings will appearSlide16

Entering

Room Information

4

. Select your Building*Tip: click the Description to sort alphabetically*If you need a building added, contact Sarah Bjorstrom

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Entering

Room Information

5

. Verify: Mail Drop Location, Facility Address, and Facility Contacts *Edit and Save if necessary (Vendor & Organization Name may be left blank)*You may add additional Contacts by clicking the + button and performing a search17Slide18

Entering

Room Information

6

. Click the Rooms tab to continue18Slide19

Entering

Room Information

7.

From the Rooms tab, choose Add Room 19Slide20

Entering

Room Information

8

. Enter Room DetailsSelect Room TypeAdd Room Number (optional: Room Name & Floor Number)Select

Room Status

–

leave

as

Active

Add

Max Occupancy

–

number

of seats available in

room

Select

Equipment

–

if applicable (populate equipment in

advance)Select Accommodations – if applicable20Slide21

Entering

Room Information

9

. Click Add Attachment (if you wish to add a map or other details)Browse for attachment – if applicableClick Upload to add attachment

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Entering

Room Information

10.

The MnSCU Learning Environment should always be the Primary Learning Environment Click OK to Save *or Apply to remain on the same page and continue editing

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Edit, Delete, or Add, your room options

23

12. You

have successfully assigned a room to your buildingSlide24

Entering Room Information

Room Demonstration

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Entering Instructor Profiles

Preparing for ELM – MnSCU Quick Reference Guide

Pages

9-12Facilities InformationPreparationMake a list of Instructor namesNo nicknames (legal name in SEMA4)First, Last (middle initial or middle name)Spreadsheet template available

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Entering Instructor Profiles

1.

Navigate to

Enterprise Learning folder and choose User Profiles26Slide27

Entering Instructor Profiles

2

.

Choose Instructors27Slide28

Entering Instructor Profiles

3

.

Click the Search button to populate a list of existing MnSCU instructors*If you don’t see the instructor listed, navigate to the Add a New Value tab28Slide29

Entering Instructor Profiles

4.

Select

Add a New Valuea search field will appear with Learner ID “0”5. Click on the search icon (magnifying glass) to look up Instructor’s Learner ID 29Slide30

Entering Instructor Profiles

6.

A

Look Up Learner ID search field will appear7. Enter search parameters (use full or partial names) and click Look Up30Slide31

Entering Instructor Profiles

8.

Choose the Instructor you wish to add by clicking on the

Learner ID or the Name fields31Slide32

Entering Instructor Profiles

9.

The Learner ID for the chosen instructor will populate the search box. Click

Add 32Slide33

Entering Instructor Profiles

10.

Add

Instructor DetailsStatus – leave as Active Course Item Name - if a course is existing, you may link the instructor to the course in this area *When creating new courses it is best to add the instructor to the pool first then create the course and link the instructor after the course is active

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Entering Instructor Profiles

10.

Add

Instructor DetailsFacility – use the search icon to find your Institution *For easy viewing, sort facilities alphabetically by clicking on the Description headerChoose Save to complete entry

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Entering Instructor Profiles

Instructor Demonstration

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Demo of Creating a Course

Production

Please WAIT to create courses in

Production until after in-person trainingIf you need a course added to ELM before you receive training, email Sarah Bjorstrom to discuss requirementsSandboxFeel free to work in the Sandbox and experiment with the featuresIt is ALWAYS recommended that you test your courses in the Sandbox first until you become a super user

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Questions

?

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