22 October 2015 Agenda Welcome Current needs from community members Technical assistance TA questions Federal monitoring Upcoming events and opportunities Welcome Current needs from community members ID: 780810
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Slide1
ND Community Call
Gold Community
22 October 2015
Slide2Agenda
Welcome
Current needs from community membersTechnical assistance (TA) questionsFederal monitoringUpcoming events and opportunities
Slide3Welcome
Slide4Current
needs from community members
Slide5Current Needs
Drafting formal agreementsLooking for templates and/or examples
Ensuring needs of SPED youth are metWhat are programs doing to address SPED?Working with small districts with facilities in their boundariesOthers?
Slide6Current Needs: Topical call topics
What topics would you like to hear about in upcoming topical calls?
Slide7Compelling Requests
TA Questions
Slide8TA Questions: Annual Count (1)
Should youth be adjudicated or court ordered in order to be counted as delinquent on the
annual count?Can our state change their Subpart 2 annual count window to maximize numbers?The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?
Slide9Who Is Included in LEA’s Delinquent Count?
Per the statute (
Subpart 3: Sec. 1432: Definitions), youth who are delinquent have been adjudicated to be delinquent or in need of supervision. The count is based on an eligible facility’s October caseload. Any child or youth residing in an eligible institution may be counted if the youth: Is 5-17 years old during the count window andHas not also been counted in the State agency (SA) annual count or other Title I funding stream count. NDTAC’s annual count toolkit includes
a requirements checklist to help you determine count eligibility for LEAs/SAs
, facilities, and children/youth, as well as the count window
.
Slide10TA Questions: Annual Count (2)
Should youth be adjudicated or court ordered in order to be counted as delinquent on the annual count?
Can our state change their Subpart 2 annual count window to maximize numbers?The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?
Slide11LEA / Subpart 2 Annual Count: Count Window
September
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
161718192021222324252627282930
OctoberSMTWTFS12345678910111213141516171819202122232425262728293031
NovemberSMTWTFS123456789101112131415161718192021222324252627282930
An LEA’s
S2 count
window can start as early as September 2nd or as late as October 31st.
The window must be for 30 consecutive days and at least one day of that window must be in October.
The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their windows independently.
Slide12TA Questions: Annual Count (3)
Should youth be adjudicated or court ordered in order to be counted as delinquent on the
annual count?Can our state change their Subpart 2 annual count window to maximize numbers?The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?
Slide13Section M-1 of Nonregulatory Guidance
The SEA has the option of awarding
subgrants to eligible LEA s by formula or through a discretionary grant process. If an SEA chooses to award Subpart 2 subgrants on a discretionary basis, it may establish criteria or priorities or both, consistent with State requirements for awarding grants. If an SEA distributes funds through a formula, it may allocate funds proportionately among the eligible LEAs based on each LEA ’s proportionate share of children
in correctional facilities or delinquent institutions. In either case, the SEA must develop procedures for determining and notifying LEAs within the State that they are eligible to receive Subpart 2 funds.
Slide14TA Questions: Neglect Programs (1)
Do most States use TIPD for their neglect programs?
Do other States using TIPA for their neglect programs also not report data for the CSPR?
Slide15States
Using
TIPD for Neglect Programs
Slide16States Using TIPD for Neglect Programs
Number of
States
Average Number of Neglect Programs
Subpart 1
only
8
6
Subpart 2 only
17
32
Both
Subparts
6
17
No
Neglect
Programs
21
n/a
Slide17TA Questions: Neglect Programs (2)
Do most States use TIPD for their neglect programs?
Do other States using TIPA for their neglect programs also not report data for the CSPR?
Slide18Part D
Part A
Funds may be used for a broader purpose than comparable services in a State or
local
neglect program.
Funds are used within a local neglect facility to provide comparable services.
Do Other States Using TIPA
for
Their Neglect Programs Also Not Report Data for
the CSPR?
Slide19Do Other States Using TIPA for Their Neglect Programs Also Not Report Data for
the CSPR?To our knowledge, there is no CSPR data collection for TIPA.
Neglect programs that only receive TIPA funding should not be included in the TIPD section of the CSPR. However, if programs receive both TIPA and TIPD funds, only the students who benefit from the TIPD funding should be reported in the CSPR. This information is available in more detail in the CSPR Instructional Guide (http://www.neglected-delinquent.org/resource/instructional-guide-reporting-title-i-part-d-data-cspr-sy-2013-14
).
Slide20Federal Monitoring
Slide21Monitoring plan
:Office of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Education Programs – US Department of Education (ED)
Revised December 2014Reflects reorganization that moved the TIPD program to OSHS
Federal Monitoring
Slide22Federal Monitoring
Monitoring indicators:
Used by ED to determine degree of implementation of federal programs and activities administered by SEAs in three areas:Standards, Assessment, and AccountabilityInstructional Support
FiduciaryCriteria ensure consistent application of standards across monitoring teams and
states
Provide
guidance for all
states re:
purpose and intended outcomes of monitoring by describing what is being monitored and providing
criteria
for judging the quality of implementation (acceptable evidence
)
Slide23Resources
Federal monitoring:
A Guide to Meeting Compliance Requirements for the Title I, Part D Program, NDTACOSHS Monitoring Plan for Homeless and Neglected or Delinquent Monitoring Programs, EDDecember 2014 quarterly call materials, ED/NDTACFebruary 2015 community call, NDTAC
Subgrantee monitoring:Tips for Subgrantee
Monitoring
, NDTAC
2014-15
t
opical
c
all
s
eries
on
s
ubgrantee
m
onitoring
t
ools
, NDTAC
Slide24NDTAC and State EventsWhat’s New for NDTAC
Upcoming Events and Opportunities
Slide25Upcoming Events
Community calls
February 2016July 2016Other events – TBD Topical callsWebinarsConferenceQuarterly call with ED
Other events in the community?
Slide26What’s New for NDTAC
State plans extranet site and pilot program
Conference presentations