Junior Doctor Local Induction Pack - PowerPoint Presentation

1. Junior Doctor Local Induction Pack

2. WelcomeCongratulations on your new role and welcome to Guy’s and St Thomas’ NHS Foundation Trust. We are delighted that you have decided to join the Trust and hope that you will enjoy your time with us.Guy’s and St Thomas’ ongoing success depends on the contributions of us all and in joining the organisation, you are on a career path full of exciting challenges and opportunities. All of our staff are key to the Trust achieving high quality patient care and meeting our objectives. In order to help you to be effective in your job, your induction has been designed with this in mind. Whatever your discipline, you will be called on to provide world-class performance with a strong emphasis on patient care. In addition to supporting you to settle into your new role, this induction process will help you to understand Guy’s and St Thomas’ culture and in your induction pack you will find more on clinical information, support, development and other useful information.‘I would like to take this opportunity to wish you all the best with your career at Guy’s and St Thomas’.Ian AbbsMedical Director.Welcome to Guy’s and St Thomas! Doctors who undertake training at Guy's and St Thomas' receive some of the best medical training in the country and we can’t wait for you to join us.We are among the largest teaching hospitals in England and are part of one the UK's first academic health sciences centres, King's Health Partners. This means we have fantastic access to world class medical research, practice and teaching.As you embark on your journey at the Trust you will be joining a group of over 1000 post graduate doctors; it’s Medical Education’s job to ensure that we support you as best we can through your time here. At your induction you will have been given your induction pack which gives you a small part of the wide ranging support, courses and advice we offer.One of our biggest offerings is the School of Improvement. This is where you can access a wide variety of professional development within the Trust. Courses, programmes and events include tool kits, leadership, quality improvement, finance, teaching and feedback training.Claire MallinsonDirector of Medical Education

3. New Employee ChecklistThe New Employee Checklist covers all the key areas you need to know about your role. The checklist is used to ensure that each item is covered in your local induction.New Employees need to take ownership of their own induction. If you feel that you don’t understand, just ask. At the end of your local induction you will have a good understanding of: Your Role Your Department’s Important Contact Numbers Your Department and Facilities (locker and computer use etc) Your Department Procedures and Equipment Handover Arrangements Escalation Process Your Rota Your Mandatory Training Requirements.You are responsible for:Reading through the local induction pack before your meeting with your managerSeeking guidance if you need clarity on anything which is unclearFilling out the local induction information - it may come in handy at a later dateEmailing Medical Education to let them know you have completed your local induction. That way they can sign you off and ensure you are compliantYour manager is responsible for:Making sure you get a cup of tea!Completing your local induction and ensuring you have familiarised yourself with your new departmentIntroducing you to as many of your team as possibleBooking additional mandatory training that you may needGiving you the opportunity to ask any questions you might have1

4. Your RoleOne of the most essential aspects of your local induction is to ensure that you understand the job you have been employed to do. Please complete the following information: Name: ___________________________________ Job Title: ___________________________________  Key Wards I will be working on: ______________________________________________________________________________________________________________ Key expectations 1. ___________________________________ 2. ___________________________________  3. ___________________________________  4. ___________________________________ Clinical/Education Supervisor Name: _______________________________________________________  .Your Department Important NumbersYour department will have a set of important numbers that you need to know. This may be for support on the wards or a list of consultants who are on call.This section can be used to log any useful numbers you might be given._____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________.2

5. Your Department and FacilitiesIt’s really important that you are aware of your department and the facilities. This isn't just so you know where to store your belongings but also in case of any fire alarms or incidents which occur. Location of Fire Escape: __________________________Location of Fire Alarm: __________________________Location of Assembly Point: __________________________Location of First Aid Box: __________________________ Designated First Aiders: _________________________Location of Resuscitation Equipment: _________________________Other Key Department Health and Safety Information:______________________________________________________________________________________________________________  .Lockers ____________________________ Kitchen and refreshment points _____________________________Access Codes ____________________________Photocopiers ____________________________ Electronic folders ____________________________ Emergency equipment ____________________________ Moving and handling equipment ____________________________ Crash trolley ____________________________ Emergency buzzer ____________________________Sharps disposal _____________________________ Protective clothing ____________________________ .3

6. Procedures and equipmentEach department will have its own set of procedures (how we do things round here) and equipment (what we use round here). It is important to know how your department works and what equipment you will be using. Also, some equipment requires you to undertake training first, so check your mandatory training requirements (page 8) to see if you need further training.Department Procedures _____________________________________________________________________________________________________________________________________________________________________  Department Equipment _____________________________________________________________________________________________________________________________________________________________________ Handover ArrangementsOne of the most essential aspects of patient care is your handover. It is extremely important that you understand the department handover arrangements and what you need to do before you finish your shift._____________________________________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________ 4

7. Escalation ProcessEscalation processes are different in each department. You can use this space below to highlight any important aspects or procedures______________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________ Your RotaYou should have received your rota before you start date. The Trust and local induction will give you further information on the following: Who organises my rota: ___________________________________ Where to access my rota: __________________________________  If I want to change my shift I should contact:______________________________________________________________________________________________________________  _______________________________________________________.5

8. Mandatory Training RequirementsEach junior doctor at the Trust has to undertake mandatory training so that they can work safely and effectively providing care for our patients. Mandatory training must be kept up to date to ensure that you have all the core knowledge and skills required to carry out your role.On your Corporate and Online Induction you will have completed: Child Protection Level 2 Safeguarding Vulnerable Adults Equality and Diversity Health and Safety Manual Handling Conflict Resolution Introduction Infection Control Hand Hygiene Resus Introduction Information Governance Introduction IV and Cannulation Venepuncture Competency  .Medical Education ensure that you are as up to date as possible with mandatory training before you start. To check your mandatory training profile you can access WIRED; this is a purple icon on each computer desktop but can also be accessed through the GTi. You will need your assignment number to view your records on WIRED; this number will be on your payslip and will give you access. My role requires me to complete the following additional mandatory training not covered by Corporate or Online induction (include medical devices training and IT training):_____________________________________________________________________________________________________________________________________________________________________ _______________________________________________________All mandatory training can be booked through Education, Training and Development (x86696) or email education.admin@gstt.nhs.uk6

9. Local Induction Sign OffYou are responsible for sending Medical Education an email to ensure you are compliant with local induction. This also helps Medical Education identify individuals who have yet to complete induction. To register your local induction please send a confirmation email to JuniorDoctorsLocalInduction@gstt.nhs.ukThis local induction pack is yours to keep but please complete the information below.Name: __________________________________ Start Date: _________________________________ Post: __________________________________ Department: ______________________________________Signature of new starter:_______________________________________________________7

10. Local Induction Check List1Your jobCovered? Date1.1I have discussed the job role and understand the purpose of my job (expectations of the post)  1.2I have discussed and understand the limitations of my role   1.3I have discussed and understand the minimum period of supervised practice  1.4I have been introduced to my manager/supervisor/mentors (as appropriate)  1.5I know where to source help and advice and understand my role in the inter-professional and interdisciplinary team 2Your Department2.1I have met my Department/Ward Manager  2.2The function and structure of my department has been explained to me 2.3I have been given an orientation to my ward/department and other areas in the organisation relevant to my post 2.5the layout of the department2.6the location of the first aid box2.7toilets/cloakroom/restroom facilities2.8area to store and make refreshments2.9facilities to lock away my personal belongings2.10fire escapes, the location of fire alarm points, fire equipment, assembly point and the local fire drill procedure2.11The location of the resuscitation equipment, Crash Trolley and resuscitation procedures 2.12The moving and handling equipment, procedures and lifting and handling regulations2.13The medicine safety procedures including: Standard operating procedures, Medications common to area, Administration, Prescription, Pharmacy and local protocols2.14The infection control/hand hygiene procedures and infection status of clinical setting8

11. Local Induction Check List2Your DepartmentCovered?  Date2.15The Health and safety procedures including security, waste disposal and VDU regulations 2.16I have been given an explanation of the key documents used within the ward/department and training requirements for monitoring equipment, specialist equipment and decontamination 2.17I have been issued with a Trust security identity badgeJunior Doctor Induction 2.18I have been issued with the appropriate uniform 2.19Local policies and procedure manuals 2.20hours of work, rotas, breaks 2.21annual leave entitlement and medical certificate requirements 2.22Standard Operating Procedures/ Service Level Agreements (SOPs/SLAs as required) 2.23Sickness reporting procedures, sick pay entitlement and medical certificate requirements 2.24Any other procedures relevant to the area of work for example observation charts, patient records, care pathways (please list):3The Trust and Communication  3.1I have been aware of: 3.2the Trust corporate initiativesJunior Doctor Induction Pack3.3the cardiac arrest number 2222Junior Doctor Induction Pack3.4the fire and emergency security number 3333Junior Doctor Induction Pack3.5the Trust’s organisation’s intranet and email systemJunior Doctor Induction Pack3.6telephone systemJunior Doctor Induction Pack9

12. Local Induction Check List3The Trust and CommunicationCovered?  Date3.7bleep system and bleep availability/collection 3.8staff dining facilitiesJunior Doctor Induction Pack 3.9the location of the shuttle bus stop(s)Junior Doctor Induction Pack 3.10the location of the security officeJunior Doctor Induction Pack 4HR and Pay Procedures 4.1I have been introduced to Medical HR Junior Doctor Induction 4.2I have signed my joining papers (for payroll)Junior Doctor Induction 4.4I am aware of salary payment proceduresJunior Doctor Induction 4.5I understand I will receive a contract of employment from HR by week 8 and contact them if it has not arrivedJunior Doctor Induction5Job Specific Training  5.1I have completed the online mandatory training inductionOnline Mandatory Training5.2Training to receive a user code and access to the Trust clinical computer systems - electronic results (RRS) and Patient Master Index (PMI) and electronic patient record (EPR) (within first week) 5.3Training in the Patient Information Master System (PIMS)5.4I have been shown the medical devices used in my area and associated training needs have been identified and a training plan is place5.7Medicines Management Test (if appropriate)5.8other training mandatory for role or agreed as part of induction plan5.9Audit arrangements within the Trust10

13. Local Induction Check List7Staff Benefits and FacilitiesCovered?  Date7.1I am aware of staff benefits/facilities e.g. crèche, staff clubs, fitness centresJunior Doctor Induction Pack 8Ongoing Development 8.1I am aware that I will be given an ARCP within one year from joining GSTT 8.2I am aware of the professional and clinical development available to meJunior Doctor Induction Pack 9Educational issues for deanery appointed posts 9.1Informed of the appropriate level of curriculum  9.2The portfolio and pattern of assessments depending on training speciality and grade 9.3Informed of the name of Educational Supervisor (if relevant)9.4Informed of the name of Clinical Supervisor (if relevant) 9.5Informed of the name of the Training Programme Director 9.6How the quality of training is monitored9.7Doctor’s feedback mechanisms Junior Doctor Induction Pack9.8Handover/induction at the beginning and during each placement9.9Details of Simulation training sessionsJunior Doctor Induction Pack9.10Teaching programmes and timetables9.11How the Trust makes sure that the training provided is mapped to the Curriculum for the programmes and in line with national standards11